Executive Assistant - Part time / remote working
Permanent, Part-Time (20 hours per week flexible) Occasional meetings in Midlands area otherwise working from home remotely Reporting to Chief Executive Officer - CEO Hours 20 hours per week - flexible
Our client, who is a leader in the security and surveillance space has anopportunity available for an Executive Assistant; a pivotal role in supporting a dynamic CEO and contributing to the success of an AIM-listed business.
This is an opportunity for a detail-oriented, resourceful individual who thrives in a fast-paced environment and has a passion for problem-solving. If you have a strong background in managing multiple priorities, coordinating complex schedules and helping to ensure seamless operations, then we would invite you to apply. Principal Accountabilities Diary and Schedule Management:
Organise and manage the CEO’s calendar, including scheduling appointments, meetings, and events. Anticipate and prepare for upcoming commitments, ensuring the CEO’s time is optimised.
Travel Arrangements:
Coordinate domestic and international travel plans, including booking flights, accommodation, and transportation. Prepare detailed itineraries and ensure seamless execution of travel plans.
Communication Support:
Act as the first point of contact for the CEO, handling calls, emails, and correspondence with professionalism and confidentiality. Draft and respond to emails, letters, and communications on behalf of the CEO when required.
Administrative Assistance:
Prepare, review, and edit presentations, reports, and documents for meetings, ensuring accuracy and professionalism. Manage expenses, invoices, and budgets related to the CEO’s activities. Maintain an organised system for managing files, records, and confidential information.
Event and Meeting Coordination:
Organise and coordinate meetings, including preparing agendas, taking minutes, and following up on action points. Assist in planning and executing events, conferences, and social engagements.
Liaison and Relationship Management:
Build strong relationships with internal and external stakeholders, acting as a representative of the CEO. Work closely with other members of the leadership team to ensure smooth communication and alignment.
Personal Support:
Handle personal tasks and errands for the CEO as needed, including coordinating family or household matters. Manage personal appointments and commitments, ensuring a healthy work-life balance for the CEO.
Qualifications and Skills: Proven experience as a Personal Assistant or Executive Assistant, preferably supporting a senior executive in an SME or AIM-listed business. Exceptional organisational skills and attention to detail. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools. Ability to prioritise tasks, manage time effectively, and remain calm under pressure. High level of professionalism, discretion, and confidentiality. Adaptability and a proactive approach to problem-solving. Familiarity with coordinating international travel and handling complex schedules. Jenkin Halls Recruitment is acting as a Recruitment Partner for this opportunity
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Permanent, Part-Time (20 hours per week flexible) Occasional meetings in Midlands area otherwise working from home remotely Reporting to Chief Executive Officer - CEO Hours 20 hours per week - flexible
Our client, who is a leader in the security and surveillance space has anopportunity available for an Executive Assistant; a pivotal role in supporting a dynamic CEO and contributing to the success of an AIM-listed business.
This is an opportunity for a detail-oriented, resourceful individual who thrives in a fast-paced environment and has a passion for problem-solving. If you have a strong background in managing multiple priorities, coordinating complex schedules and helping to ensure seamless operations, then we would invite you to apply. Principal Accountabilities Diary and Schedule Management:
Organise and manage the CEO’s calendar, including scheduling appointments, meetings, and events. Anticipate and prepare for upcoming commitments, ensuring the CEO’s time is optimised.
Travel Arrangements:
Coordinate domestic and international travel plans, including booking flights, accommodation, and transportation. Prepare detailed itineraries and ensure seamless execution of travel plans.
Communication Support:
Act as the first point of contact for the CEO, handling calls, emails, and correspondence with professionalism and confidentiality. Draft and respond to emails, letters, and communications on behalf of the CEO when required.
Administrative Assistance:
Prepare, review, and edit presentations, reports, and documents for meetings, ensuring accuracy and professionalism. Manage expenses, invoices, and budgets related to the CEO’s activities. Maintain an organised system for managing files, records, and confidential information.
Event and Meeting Coordination:
Organise and coordinate meetings, including preparing agendas, taking minutes, and following up on action points. Assist in planning and executing events, conferences, and social engagements.
Liaison and Relationship Management:
Build strong relationships with internal and external stakeholders, acting as a representative of the CEO. Work closely with other members of the leadership team to ensure smooth communication and alignment.
Personal Support:
Handle personal tasks and errands for the CEO as needed, including coordinating family or household matters. Manage personal appointments and commitments, ensuring a healthy work-life balance for the CEO.
Qualifications and Skills: Proven experience as a Personal Assistant or Executive Assistant, preferably supporting a senior executive in an SME or AIM-listed business. Exceptional organisational skills and attention to detail. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools. Ability to prioritise tasks, manage time effectively, and remain calm under pressure. High level of professionalism, discretion, and confidentiality. Adaptability and a proactive approach to problem-solving. Familiarity with coordinating international travel and handling complex schedules. Jenkin Halls Recruitment is acting as a Recruitment Partner for this opportunity
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