The role
The Senior Executive Support Team is seeking a full-time Executive Assistant to provide a professional, efficient, and effective administrative service, supporting the Registrar. You will work with the Executive Officer to ensure key administrative activities are managed and delivered on time. As part of the role, you will participate in all aspects of administrative support, including servicing meetings, planning travel, ordering through ERP, disseminating information on behalf of the Registrar, administering, and creating online filing systems. Independence and initiative will be required to react to changing priorities and work circumstances, with the scope to make decisions within their own remit. While the role will involve daily communication and coordination with the Registrar and Executive Officer, the role holder will organise their own day-to-day workload to meet their objectives. They will need knowledge of a range of IT systems and University processes to proactively support the efficient administration of the project. You will be part of a wider executive support team based in 5 Tyndall Avenue, with opportunities for working at home under the university's blended working scheme.
What will you be doing?
Providing complex diary management and support for the Registrar. Provide high quality personal assistant support to the Registrar. Servicing committees, which includes minute taking, calendar entries and ensuring that actions are closed and in-hand for the next meeting. Proactively seeking to improve processes and keeping resources up to date.
You should apply if
Applicants must have a proven track record in administration and in particular, minute taking and calendar management. They will have excellent customer service, communication skills and must be able to form effective relationships with staff and stakeholders at all levels and be able to demonstrate a clear commitment to diversity and inclusion. They must be highly organised and able to reprioritise their workload to react to the Registrars changing priorities. They will have a supportive approach to work, with a friendly and positive disposition. Additional information
Contract type: Open ended / Full time Work pattern: Open ended / Full time Grade: F Salary: £27,344 - £31,387 per annum School/Unit: Library Services Shift pattern: Monday to Friday This advert will close at 23:59 UK time on Tuesday 21st January 2025. Our strategy and mission
We recently launched our strategy to 2030 tying together our mission, vision and values. The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution. Available documents
F-Executive_Assistant JD - FULL TIME.docx JOB NUMBER
SUPP112063
CONTRACT TYPE/WORK PATTERN
Open ended / Full time
POSTING END DATE
21 Jan 2025
FACULTY/DIVISION
Library Services
SALARY
£27,344 - £31,387 per annum #J-18808-Ljbffr
The Senior Executive Support Team is seeking a full-time Executive Assistant to provide a professional, efficient, and effective administrative service, supporting the Registrar. You will work with the Executive Officer to ensure key administrative activities are managed and delivered on time. As part of the role, you will participate in all aspects of administrative support, including servicing meetings, planning travel, ordering through ERP, disseminating information on behalf of the Registrar, administering, and creating online filing systems. Independence and initiative will be required to react to changing priorities and work circumstances, with the scope to make decisions within their own remit. While the role will involve daily communication and coordination with the Registrar and Executive Officer, the role holder will organise their own day-to-day workload to meet their objectives. They will need knowledge of a range of IT systems and University processes to proactively support the efficient administration of the project. You will be part of a wider executive support team based in 5 Tyndall Avenue, with opportunities for working at home under the university's blended working scheme.
What will you be doing?
Providing complex diary management and support for the Registrar. Provide high quality personal assistant support to the Registrar. Servicing committees, which includes minute taking, calendar entries and ensuring that actions are closed and in-hand for the next meeting. Proactively seeking to improve processes and keeping resources up to date.
You should apply if
Applicants must have a proven track record in administration and in particular, minute taking and calendar management. They will have excellent customer service, communication skills and must be able to form effective relationships with staff and stakeholders at all levels and be able to demonstrate a clear commitment to diversity and inclusion. They must be highly organised and able to reprioritise their workload to react to the Registrars changing priorities. They will have a supportive approach to work, with a friendly and positive disposition. Additional information
Contract type: Open ended / Full time Work pattern: Open ended / Full time Grade: F Salary: £27,344 - £31,387 per annum School/Unit: Library Services Shift pattern: Monday to Friday This advert will close at 23:59 UK time on Tuesday 21st January 2025. Our strategy and mission
We recently launched our strategy to 2030 tying together our mission, vision and values. The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution. Available documents
F-Executive_Assistant JD - FULL TIME.docx JOB NUMBER
SUPP112063
CONTRACT TYPE/WORK PATTERN
Open ended / Full time
POSTING END DATE
21 Jan 2025
FACULTY/DIVISION
Library Services
SALARY
£27,344 - £31,387 per annum #J-18808-Ljbffr
