Employer South East Coast Ambulance Service NHS Foundation Trust
Employer type: NHS
Site: Crawley HQ
Town: Crawley
Salary: £29,970 - £36,483 per annum
Salary period: Yearly
Closing: 19/01/2025 23:59
Interview date: 28/01/2025
Executive Assistant
Band 5
South East Coast Ambulance Service NHS Foundation Trust (SECAmb) has a vision to ‘support our staff to provide a caring, high quality and efficient urgent and emergency care service to our communities’. We are rated ‘Good’ for care by the Care Quality Commission and aim to continually improve across all areas of the Trust. Our 4,000+ workforce provides services to 4.9 million people across Kent, Surrey, Sussex, and North East Hampshire. We handle over 1 million calls to 999 and 1 million calls to NHS 111 every year. Job overview
We are looking for a dynamic and highly organised individual to support three of our Executive Directors: Chief Medical Officer Chief Paramedic Officer Chief Nurse This position requires a proactive, adaptable, and detail-oriented professional, who is friendly, engaging, and confident in communicating across the organisation at all levels. You will be able to make informed decisions, display sound judgement, and have an energetic mindset, eager to tackle new tasks and offer ideas. This is a hybrid role (1-2 days in the office) working 37.5 hours per week. Main duties of the job
The successful post holder will ensure the smooth running of the office and possess effective stakeholder management skills: Extensive experience in diary management, arranging meetings and appointments with both external and internal personnel. Developing and implementing effective systems and strategies to manage the activities, workload, and efficient use of time of the Executive Directors. Providing additional diary and meeting coordination support to the senior management team within the directorates as required. Working for our organisation
Option to join NHS pension scheme A minimum of 27 days' holiday each year, increasing after 5 years’ service. Personal and professional development and training opportunities. Salary Sacrifice schemes for cars or push bikes. Access to occupational health and counselling services. Access to NHS discounts, offering a range of money-saving deals. Detailed job description and main responsibilities
In addition, you will: Be educated to degree level or equivalent with evidence of continuing professional development. Have knowledge and understanding of good governance and Board assurance. Have experience working in a large, multi-professional organisation, supporting at a very senior manager level. Be able to prioritise and make judgements involving highly complex or sensitive issues. Person specification
Qualifications/Experience
Degree level education or equivalent knowledge/experience. Management/Secretarial or equivalent relevant training/experience. Experience
Extensive experience working as a personal assistant or providing service and project support at senior management level. Experience of working in a large, multi-professional organisation. Experience of working under pressure with strict deadlines and dealing with a range of complex issues. Skills/Knowledge/Ability
Excellent organisation skills with the ability to apply appropriate judgement to deal with competing demands and high workloads. Excellent communication skills both orally and in writing. Ability to prioritise, screen, and handle calls on behalf of a senior management team. Please note that the salary range noted on the vacancy is in line with agenda for change (AFC) pay scales. All successful applicants would be placed automatically at the bottom of the banding unless proven, relevant NHS or equivalent experience can be demonstrated. Inclusivity and Equality
The Trust is passionately committed to being an inclusive employer, offering a range of family-friendly, inclusive employment policies, flexible working arrangements, and support for staff from different backgrounds. We actively support equality of opportunity for all our staff and welcome applications from individuals regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief. The Trust reserves the right to close this vacancy early if sufficient applications are received. For this reason, we recommend completing your application as early as possible.
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Band 5
South East Coast Ambulance Service NHS Foundation Trust (SECAmb) has a vision to ‘support our staff to provide a caring, high quality and efficient urgent and emergency care service to our communities’. We are rated ‘Good’ for care by the Care Quality Commission and aim to continually improve across all areas of the Trust. Our 4,000+ workforce provides services to 4.9 million people across Kent, Surrey, Sussex, and North East Hampshire. We handle over 1 million calls to 999 and 1 million calls to NHS 111 every year. Job overview
We are looking for a dynamic and highly organised individual to support three of our Executive Directors: Chief Medical Officer Chief Paramedic Officer Chief Nurse This position requires a proactive, adaptable, and detail-oriented professional, who is friendly, engaging, and confident in communicating across the organisation at all levels. You will be able to make informed decisions, display sound judgement, and have an energetic mindset, eager to tackle new tasks and offer ideas. This is a hybrid role (1-2 days in the office) working 37.5 hours per week. Main duties of the job
The successful post holder will ensure the smooth running of the office and possess effective stakeholder management skills: Extensive experience in diary management, arranging meetings and appointments with both external and internal personnel. Developing and implementing effective systems and strategies to manage the activities, workload, and efficient use of time of the Executive Directors. Providing additional diary and meeting coordination support to the senior management team within the directorates as required. Working for our organisation
Option to join NHS pension scheme A minimum of 27 days' holiday each year, increasing after 5 years’ service. Personal and professional development and training opportunities. Salary Sacrifice schemes for cars or push bikes. Access to occupational health and counselling services. Access to NHS discounts, offering a range of money-saving deals. Detailed job description and main responsibilities
In addition, you will: Be educated to degree level or equivalent with evidence of continuing professional development. Have knowledge and understanding of good governance and Board assurance. Have experience working in a large, multi-professional organisation, supporting at a very senior manager level. Be able to prioritise and make judgements involving highly complex or sensitive issues. Person specification
Qualifications/Experience
Degree level education or equivalent knowledge/experience. Management/Secretarial or equivalent relevant training/experience. Experience
Extensive experience working as a personal assistant or providing service and project support at senior management level. Experience of working in a large, multi-professional organisation. Experience of working under pressure with strict deadlines and dealing with a range of complex issues. Skills/Knowledge/Ability
Excellent organisation skills with the ability to apply appropriate judgement to deal with competing demands and high workloads. Excellent communication skills both orally and in writing. Ability to prioritise, screen, and handle calls on behalf of a senior management team. Please note that the salary range noted on the vacancy is in line with agenda for change (AFC) pay scales. All successful applicants would be placed automatically at the bottom of the banding unless proven, relevant NHS or equivalent experience can be demonstrated. Inclusivity and Equality
The Trust is passionately committed to being an inclusive employer, offering a range of family-friendly, inclusive employment policies, flexible working arrangements, and support for staff from different backgrounds. We actively support equality of opportunity for all our staff and welcome applications from individuals regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief. The Trust reserves the right to close this vacancy early if sufficient applications are received. For this reason, we recommend completing your application as early as possible.
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