Main area: Executive Assistant Estates & Facilities
Grade: NHS AfC: Band 5
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 276-6907982-AC
Employer: Queen Victoria Hospital NHS Foundation Trust
Employer type: NHS
Site: Queen Victoria Hospital
Town: East Grinstead
Salary: £29,970 - £36,483 per annum
Salary period: Yearly
Closing: 09/02/2025 23:59
NHS AfC: Band 5
Welcome to Queen Victoria Hospital NHS Foundation Trust and thank you for your interest. Working at QVH combines the excitement, challenge and career opportunities of many larger organisations with the satisfaction of delivering excellent patient care that really does re-build our patients’ lives. We also offer attractive benefits such as: Tailored personal development to support career aspirations, including accredited clinical and management development programmes. Flexible working arrangements for a work-life balance that suits you and your needs. A dedicated reward programme, offering a range of national and local discounts, cashback and tax relief schemes. Sustainability
At Queen Victoria Hospital, we want to be the first Net Zero Hospital in England. The Trust expects all staff to reuse and recycle more, to use energy and water efficiently, and to have a focus on sustainability in the workplace. Role Overview: We are seeking a keen and enthusiastic person to provide strong secretarial, organisational, administrative and business support within our key Estates & Facilities Department, supporting the Executive Director & Associate Director. Main duties of the job: Supervise administrative staff, delegate tasks, monitor performance, and provide training. Manage multiple complex diaries and resolve day-to-day issues. Research subjects for Executive Director and Associate Director, summarising and presenting information. Take formal and informal minutes for the Director and Associate Director. Administer meetings, working groups in all Estates & Facilities disciplines. Respond to correspondence, drafting replies on behalf of team members as required. Working for our organisation
Rated GOOD overall with outstanding care by the CQC, we are a specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services. Detailed job description and main responsibilities
Collate reports and gather information from multiple sources. Work collaboratively with other secretaries and administration assistants. Provide cover for other secretaries and assistants during absences. Train new staff in systems and procedures. Support internal and external audit teams. Handle information of a highly confidential nature appropriately. Maintain electronic filing systems for prompt retrieval of information. Propose improvements to administrative procedures. Person specification
Qualifications
Honours degree or vocational qualification level 6 in secretarial or business administration field or equivalent practical experience. Executive / Personal Assistant Diploma. Experience
Significant admin experience including diary management and minute taking. Experience of working at a senior level for senior staff. The closing date given is a guide only. You are advised to submit your application as early as possible to avoid disappointment. Employer certification / accreditation badges
This post is subject to the Rehabilitation of Offenders Act 1974 and will require a submission for Disclosure to the Disclosure and Barring Service.
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Welcome to Queen Victoria Hospital NHS Foundation Trust and thank you for your interest. Working at QVH combines the excitement, challenge and career opportunities of many larger organisations with the satisfaction of delivering excellent patient care that really does re-build our patients’ lives. We also offer attractive benefits such as: Tailored personal development to support career aspirations, including accredited clinical and management development programmes. Flexible working arrangements for a work-life balance that suits you and your needs. A dedicated reward programme, offering a range of national and local discounts, cashback and tax relief schemes. Sustainability
At Queen Victoria Hospital, we want to be the first Net Zero Hospital in England. The Trust expects all staff to reuse and recycle more, to use energy and water efficiently, and to have a focus on sustainability in the workplace. Role Overview: We are seeking a keen and enthusiastic person to provide strong secretarial, organisational, administrative and business support within our key Estates & Facilities Department, supporting the Executive Director & Associate Director. Main duties of the job: Supervise administrative staff, delegate tasks, monitor performance, and provide training. Manage multiple complex diaries and resolve day-to-day issues. Research subjects for Executive Director and Associate Director, summarising and presenting information. Take formal and informal minutes for the Director and Associate Director. Administer meetings, working groups in all Estates & Facilities disciplines. Respond to correspondence, drafting replies on behalf of team members as required. Working for our organisation
Rated GOOD overall with outstanding care by the CQC, we are a specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services. Detailed job description and main responsibilities
Collate reports and gather information from multiple sources. Work collaboratively with other secretaries and administration assistants. Provide cover for other secretaries and assistants during absences. Train new staff in systems and procedures. Support internal and external audit teams. Handle information of a highly confidential nature appropriately. Maintain electronic filing systems for prompt retrieval of information. Propose improvements to administrative procedures. Person specification
Qualifications
Honours degree or vocational qualification level 6 in secretarial or business administration field or equivalent practical experience. Executive / Personal Assistant Diploma. Experience
Significant admin experience including diary management and minute taking. Experience of working at a senior level for senior staff. The closing date given is a guide only. You are advised to submit your application as early as possible to avoid disappointment. Employer certification / accreditation badges
This post is subject to the Rehabilitation of Offenders Act 1974 and will require a submission for Disclosure to the Disclosure and Barring Service.
#J-18808-Ljbffr
