Main area Executive Assistant Estates & Facilities
Grade NHS AfC: Band 5
Contract Permanent
Hours Full time - 37.5 hours per week
Job ref 276-6907982-AC
Employer Queen Victoria Hospital NHS Foundation Trust
Employer type NHS
Site Queen Victoria Hospital
Town East Grinstead
Salary £29,970 - £36,483 per annum
Salary period Yearly
Closing 09/02/2025 23:59
NHS AfC: Band 5
Welcome to Queen Victoria Hospital NHS Foundation Trust and thank you for your interest. We are seeking a keen and enthusiastic person to provide strong secretarial, organisational, administrative and business support within our key Estates & Facilities Department, supporting the Executive Director & Associate Director. The successful candidate will have a secretarial background with proficient computer skills, excellent minute taking and line management experience. Key skills required are strong verbal and written communication, excellent eye for detail, good time management and an ability to work within a complex environment with demanding workloads and competing priorities. Main duties of the job
Supervise administrative staff, delegate tasks, monitor performance, and provide training. Using judgement when prioritising mail, managing multiple complex diaries and resolving day to day issues. Researching subjects for Executive Director and Associate Director, analysing, summarising and presenting the information. Taking formal and informal minutes directly for the Director and Associate Director. Administrating meetings and distributing papers and agendas in a timely manner. Adapt to both predictable routines and unexpected challenges. Responding to correspondence in an appropriate manner. Person specification
Qualifications
Honours degree or vocational qualification level 6 in secretarial or business administration field or able to demonstrate knowledge within this field through practical experience or training. Executive / Personal Assistant Diploma. Experience
Significant admin experience including diary management and minute taking to a high standard. Experience of working at a senior level for senior staff such as a Director or group of directors. The closing date given is a guide only. You are therefore advised to submit your application as early as possible to avoid disappointment. Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974.
#J-18808-Ljbffr
Welcome to Queen Victoria Hospital NHS Foundation Trust and thank you for your interest. We are seeking a keen and enthusiastic person to provide strong secretarial, organisational, administrative and business support within our key Estates & Facilities Department, supporting the Executive Director & Associate Director. The successful candidate will have a secretarial background with proficient computer skills, excellent minute taking and line management experience. Key skills required are strong verbal and written communication, excellent eye for detail, good time management and an ability to work within a complex environment with demanding workloads and competing priorities. Main duties of the job
Supervise administrative staff, delegate tasks, monitor performance, and provide training. Using judgement when prioritising mail, managing multiple complex diaries and resolving day to day issues. Researching subjects for Executive Director and Associate Director, analysing, summarising and presenting the information. Taking formal and informal minutes directly for the Director and Associate Director. Administrating meetings and distributing papers and agendas in a timely manner. Adapt to both predictable routines and unexpected challenges. Responding to correspondence in an appropriate manner. Person specification
Qualifications
Honours degree or vocational qualification level 6 in secretarial or business administration field or able to demonstrate knowledge within this field through practical experience or training. Executive / Personal Assistant Diploma. Experience
Significant admin experience including diary management and minute taking to a high standard. Experience of working at a senior level for senior staff such as a Director or group of directors. The closing date given is a guide only. You are therefore advised to submit your application as early as possible to avoid disappointment. Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974.
#J-18808-Ljbffr
