Job Title: Executive Assistant, Investment Banking
Job Code: 8747
Country: GB
City: London
Skill Category: Admin/Support
Company Overview
Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit
www.nomura.com . Diversity, Equity & Inclusion
Nomura is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all our employees. We do not discriminate on the basis of age, disability, gender identity and gender expression, pregnancy and maternity, marriage and civil partnership, race, religion or belief, sex or sexual orientation. If you require any assistance or reasonable adjustments due to a disability or long-term health condition, please do not hesitate to contact us. Job Title: Executive Assistant
Corporate Title: Assistant Department: Investment Banking Location: London This is an Executive Assistant role for the Investment Banking division supporting the International Head of Investment Banking, the Investment Banking COO Team, and direct reports including Head of Digital Innovation at MD-level. Given the nature of the role, the person needs to think quickly to prioritize urgent tasks and display good time management. The person should demonstrate the ability to use initiative and be resourceful in a very busy demanding role. Previous IB experience would serve well in this role. Role Description
Extensive diary management and meeting coordination (room bookings, printing confidential materials, preparation of materials, and ADHOC administrative duties) Coordination of flights, tickets, FX, accommodation, and ground transportation Expense processing using the internal Nomura systems and Amex reconciling Invoice processing and approval of project invoices Telephone duties including comprehensive messages and screening calls Providing absence cover to other team members for holidays Printing of very confidential material and collecting currency from the service center Preparation and distribution of papers ahead of committee meetings Checking bankers in for flights Maintaining a log of holiday & planned/unplanned absences for the team Expenses management and processing receipts efficiently and in accordance with Nomura’s policies Ad-Hoc administrative duties Set up for new joiners To act as a first point of contact for a number of senior bankers, clients, and colleagues, fielding queries, responding to fast-moving issues as they arise in the workplace Reacting to urgent client requests Opening calls/video conference links when required Arranging and liaising with couriers Collecting clients from reception and escorting them to meeting rooms Desired Profile, Qualifications, and Knowledge Required
Excellent verbal and written communication skills Excellent administration, organisational, and prioritisation skills Ability to multi-task effectively and to work on own initiative Effective team player with well-developed interpersonal skills Good awareness of confidentiality Organised and detail-oriented Proficiency in Microsoft Office products Proven experience of working within an Investment Bank or other Blue Chip environment Nomura Competencies
Culture & Conduct
Contributes to desired culture Aware of different values/styles Maintains own and holds others to high standards of behavior Seeks to develop Aware of impact of own strengths/weaknesses Learns from experience Client-Centricity & Business Acumen
Demonstrates understanding of current market Anticipates client needs Pays attention to detail, synthesizes accurately Sees problems, recommends solutions Strategy & Innovation
Articulates own contributions to divisional and firm-wide strategy Embraces and balances new/differing ways of thinking/working Makes decisions appropriate to their role, knows when and how to escalate Knows when/how to compromise Responds positively to changing needs and circumstances Is able to change direction quickly Leadership & Collaboration
Proactively participates in own and others' performance year Assists in recruiting and onboarding new team members Gives credit to others for positive contributions Builds collaborative and productive working relationships Provides on-the-job training to colleagues Provides and listens to constructive, timely, and specific feedback to resolve conflict Communication & Connectivity
Adjusts communication style to suit topic/audience Balances listening/talking Communicates ideas and issues clearly and with consideration Questions to understand others’ views Is a proven and credible resource Builds internal network Willingly works with others to share information Execution & Delivery
Maintains positive commitment to results Takes on challenging assignments Executes priority actions on-time Keeps stakeholders updated, manages expectations Persists when confronted with resistance Seeks, listens to, and accepts feedback Right to Work
The UK Government has taken steps to reduce net migration to the UK by limiting the number of overseas workers coming to the UK for employment. Please note that whilst we are able to consider applications from overseas workers from outside the UK (who require a Tier 2 Skilled Worker visa), we can only employ them if we can provide evidence that this is a genuine vacancy for a qualified role.
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Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit
www.nomura.com . Diversity, Equity & Inclusion
Nomura is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all our employees. We do not discriminate on the basis of age, disability, gender identity and gender expression, pregnancy and maternity, marriage and civil partnership, race, religion or belief, sex or sexual orientation. If you require any assistance or reasonable adjustments due to a disability or long-term health condition, please do not hesitate to contact us. Job Title: Executive Assistant
Corporate Title: Assistant Department: Investment Banking Location: London This is an Executive Assistant role for the Investment Banking division supporting the International Head of Investment Banking, the Investment Banking COO Team, and direct reports including Head of Digital Innovation at MD-level. Given the nature of the role, the person needs to think quickly to prioritize urgent tasks and display good time management. The person should demonstrate the ability to use initiative and be resourceful in a very busy demanding role. Previous IB experience would serve well in this role. Role Description
Extensive diary management and meeting coordination (room bookings, printing confidential materials, preparation of materials, and ADHOC administrative duties) Coordination of flights, tickets, FX, accommodation, and ground transportation Expense processing using the internal Nomura systems and Amex reconciling Invoice processing and approval of project invoices Telephone duties including comprehensive messages and screening calls Providing absence cover to other team members for holidays Printing of very confidential material and collecting currency from the service center Preparation and distribution of papers ahead of committee meetings Checking bankers in for flights Maintaining a log of holiday & planned/unplanned absences for the team Expenses management and processing receipts efficiently and in accordance with Nomura’s policies Ad-Hoc administrative duties Set up for new joiners To act as a first point of contact for a number of senior bankers, clients, and colleagues, fielding queries, responding to fast-moving issues as they arise in the workplace Reacting to urgent client requests Opening calls/video conference links when required Arranging and liaising with couriers Collecting clients from reception and escorting them to meeting rooms Desired Profile, Qualifications, and Knowledge Required
Excellent verbal and written communication skills Excellent administration, organisational, and prioritisation skills Ability to multi-task effectively and to work on own initiative Effective team player with well-developed interpersonal skills Good awareness of confidentiality Organised and detail-oriented Proficiency in Microsoft Office products Proven experience of working within an Investment Bank or other Blue Chip environment Nomura Competencies
Culture & Conduct
Contributes to desired culture Aware of different values/styles Maintains own and holds others to high standards of behavior Seeks to develop Aware of impact of own strengths/weaknesses Learns from experience Client-Centricity & Business Acumen
Demonstrates understanding of current market Anticipates client needs Pays attention to detail, synthesizes accurately Sees problems, recommends solutions Strategy & Innovation
Articulates own contributions to divisional and firm-wide strategy Embraces and balances new/differing ways of thinking/working Makes decisions appropriate to their role, knows when and how to escalate Knows when/how to compromise Responds positively to changing needs and circumstances Is able to change direction quickly Leadership & Collaboration
Proactively participates in own and others' performance year Assists in recruiting and onboarding new team members Gives credit to others for positive contributions Builds collaborative and productive working relationships Provides on-the-job training to colleagues Provides and listens to constructive, timely, and specific feedback to resolve conflict Communication & Connectivity
Adjusts communication style to suit topic/audience Balances listening/talking Communicates ideas and issues clearly and with consideration Questions to understand others’ views Is a proven and credible resource Builds internal network Willingly works with others to share information Execution & Delivery
Maintains positive commitment to results Takes on challenging assignments Executes priority actions on-time Keeps stakeholders updated, manages expectations Persists when confronted with resistance Seeks, listens to, and accepts feedback Right to Work
The UK Government has taken steps to reduce net migration to the UK by limiting the number of overseas workers coming to the UK for employment. Please note that whilst we are able to consider applications from overseas workers from outside the UK (who require a Tier 2 Skilled Worker visa), we can only employ them if we can provide evidence that this is a genuine vacancy for a qualified role.
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