EXECUTIVE ASSISTANT TO SENIOR MANAGEMENT TEAM (SMT)
Reports to:
Principal and the Business & Strategy Manager Job Type:
Full-time, 52 weeks of the year with 28 days annual leave. Job Purpose The Executive Assistant (EA) will provide comprehensive support to the Principal and the Business & Strategy Manager, ensuring smooth operations across the organisation's diverse activities. Acting as a gatekeeper, liaison, and administrative coordinator, the EA will contribute to the effective management of Emil Dale Academy (EDA), its subsidiaries, and associated programmes. Key Responsibilities Administrative Support
Act as the primary administrative support for the Principal and Business & Strategy Manager. Prepare meeting agendas, document minutes, and follow up on action points. Facilitate correspondence and documentation related to the degree and BTEC programmes. Draft, update, and quality-check critical business documents, policies, and training materials.
Operational and Strategic Assistance
Collaborate with the SMT on project management for events, business initiatives, and critical company projects.
Liaison and Communication
Serve as a gatekeeper, managing communications to and from the Principal and Business & Strategy Manager. Act as a liaison between staff and senior management, ensuring critical information is communicated effectively and in a timely manner. Assist with internal and external reporting, fostering clear communication across departments. Ongoing liaison with alumni/ graduates. Creating/ drafting and sending marketing emails for the Factory Playhouse and EDA.
Event and Course Management
Assist with planning and executing events, including logistics, documentation, travel arrangements, and external communications. Support the management of BTEC and degree qualifications from both a curriculum and administrative perspective. Represent the organisation at outreach events, such as open days, induction sessions, workshops, and agent days.
Confidentiality and Compliance
Handle sensitive information, including business management, contracts, and HR matters, with the utmost confidentiality. Assist in tracking wages and reporting on spend; access to banking information which requires utmost confidentiality. Ensure compliance with EDA’s policies, procedures, and safeguarding protocols.
Staff Support and Training
Assist with hiring and gathering required documentation for new staff. Support quality management of staff and courses, always adopting a whole-school approach. Manage the single central record of staff, including obtaining all critical documentation for new permanent and freelance staff.
Specific Expectations Attendance at departmental and interdepartmental meetings, including those with university and school partners. Engagement with ongoing training in safeguarding, equality, diversity, and inclusivity. Presence at EDA productions and events where student performances occur. Monitoring and reporting on data related to both business activities and student performance metrics. Person Specification Essential Skills and Qualifications Educated to degree level or higher. Ideally with proven experience in a similar Executive Assistant or administrative role. Strong organisational skills, with the ability to multitask and prioritise. Excellent verbal and written communication skills. Highly competent typist with attention to accuracy and detail. High proficiency in office software (e.g., Microsoft Office Suite including Teams). Proficiency in Excel for data management, and Canva for design tasks. Discretion and ability to handle confidential information responsibly. Desirable Attributes Knowledge or experience in the musical theatre or performing arts training industry. Familiarity with academic programme administration, particularly in higher education settings. Strong interpersonal skills, able to build and maintain relationships at all levels. Remuneration The role includes the following benefits: Participation in organisational events, such as outreach, workshops, and productions, with some evening/ weekend working required. Opportunities for professional development and training. Involvement in a dynamic and creative work environment. Salary:
£25,000 - £27,000 depending on experience. Please send CV and covering letter to
accounts@emildale.co.uk . Application deadline:
17th January 2025.
#J-18808-Ljbffr
Principal and the Business & Strategy Manager Job Type:
Full-time, 52 weeks of the year with 28 days annual leave. Job Purpose The Executive Assistant (EA) will provide comprehensive support to the Principal and the Business & Strategy Manager, ensuring smooth operations across the organisation's diverse activities. Acting as a gatekeeper, liaison, and administrative coordinator, the EA will contribute to the effective management of Emil Dale Academy (EDA), its subsidiaries, and associated programmes. Key Responsibilities Administrative Support
Act as the primary administrative support for the Principal and Business & Strategy Manager. Prepare meeting agendas, document minutes, and follow up on action points. Facilitate correspondence and documentation related to the degree and BTEC programmes. Draft, update, and quality-check critical business documents, policies, and training materials.
Operational and Strategic Assistance
Collaborate with the SMT on project management for events, business initiatives, and critical company projects.
Liaison and Communication
Serve as a gatekeeper, managing communications to and from the Principal and Business & Strategy Manager. Act as a liaison between staff and senior management, ensuring critical information is communicated effectively and in a timely manner. Assist with internal and external reporting, fostering clear communication across departments. Ongoing liaison with alumni/ graduates. Creating/ drafting and sending marketing emails for the Factory Playhouse and EDA.
Event and Course Management
Assist with planning and executing events, including logistics, documentation, travel arrangements, and external communications. Support the management of BTEC and degree qualifications from both a curriculum and administrative perspective. Represent the organisation at outreach events, such as open days, induction sessions, workshops, and agent days.
Confidentiality and Compliance
Handle sensitive information, including business management, contracts, and HR matters, with the utmost confidentiality. Assist in tracking wages and reporting on spend; access to banking information which requires utmost confidentiality. Ensure compliance with EDA’s policies, procedures, and safeguarding protocols.
Staff Support and Training
Assist with hiring and gathering required documentation for new staff. Support quality management of staff and courses, always adopting a whole-school approach. Manage the single central record of staff, including obtaining all critical documentation for new permanent and freelance staff.
Specific Expectations Attendance at departmental and interdepartmental meetings, including those with university and school partners. Engagement with ongoing training in safeguarding, equality, diversity, and inclusivity. Presence at EDA productions and events where student performances occur. Monitoring and reporting on data related to both business activities and student performance metrics. Person Specification Essential Skills and Qualifications Educated to degree level or higher. Ideally with proven experience in a similar Executive Assistant or administrative role. Strong organisational skills, with the ability to multitask and prioritise. Excellent verbal and written communication skills. Highly competent typist with attention to accuracy and detail. High proficiency in office software (e.g., Microsoft Office Suite including Teams). Proficiency in Excel for data management, and Canva for design tasks. Discretion and ability to handle confidential information responsibly. Desirable Attributes Knowledge or experience in the musical theatre or performing arts training industry. Familiarity with academic programme administration, particularly in higher education settings. Strong interpersonal skills, able to build and maintain relationships at all levels. Remuneration The role includes the following benefits: Participation in organisational events, such as outreach, workshops, and productions, with some evening/ weekend working required. Opportunities for professional development and training. Involvement in a dynamic and creative work environment. Salary:
£25,000 - £27,000 depending on experience. Please send CV and covering letter to
accounts@emildale.co.uk . Application deadline:
17th January 2025.
#J-18808-Ljbffr
