Role Description
Allianz Personal (LV=GI) have a new opportunity for an Executive Assistant covering our office in Grace Church Street London. In this role you will support the Managing Director for AZ Personal with focus on actions, key projects & deliverables within the Leadership Team & business.
You will play a key role in the successful planning of focussed time as a team to drive the delivery of our strategy & targets as a business. You will also be responsible for working closely with the rest of the Managing Directors Office.
Key Responsibilities: Ownership of AZ Personal Leadership Team meetings (Mon/Weds/Fri calls, Monthly Leadership Committee, Monthly Risk & Conduct Forum); Agenda setting (with input from the Managing Director & Business Manager); Briefing presenters & paper authors, ensuring a clear purpose for all agenda items; Collating & issuing papers with allowance for sufficient pre-reading time; Managing all meeting logistics; Capturing notes, actions & decisions and circulating in a timely manner; Oversight of all actions arising, ensuring continued focus to progress & close actions, with updates requested & collated for review at the start of each meeting; Ownership & co-ordination of all AZ Personal submissions, actions & preparation for Tier 1 & 2 committees; Ensuring that a clear brief is set to support the delivery of concise & focussed papers, providing feedback where required to drive improvements; Co-ordination & briefing of all AZ Personal presenters & paper authors, setting clear timescales for content to be received by the Managing Directors Office which allows for pre-review before papers are presented to the Managing Director for agreement prior to the final submission deadline; Tracking all actions coming from Tier 1 & 2 Committees, ensuring regular updates are provided & actions are delivered within the agreed timescales; Close relationship with Company Secretariat Team; Maintain a close relationship with the Internal Communications Team and co-ordinate all site visit and internal engagement activity for the Managing Director; ensuring clear agenda, purpose and value driven from the time spent; Oversight of audit actions & regular reporting to AZ Personal Leadership Team to ensure sufficient visibility and timely closure; Support with regulatory correspondence & requests for information as required; Oversight of SM&CR responsibilities and support to the Leadership Team with governance documents, changes to teams/role and oversight of the process for any application to the regulator; Responsible for ensuring current delegated authorities, statements of responsibility are in place & FCA reasonable steps requirements are met.
What we can offer you This role is an Associate Cluster in the LV= Structure. Recognised and rewarded for a job well done, we have a range of flexible benefits for you to choose from- so you can pick a package that’s perfect for you. We also offer flexible working options, global career opportunities across the wider LV=GI Group, and fantastic career development and training. That’s on top of enjoying all the benefits you’d expect from the world’s number one insurance brand, including: 26 days' holiday; A competitive pension for which LV= will pay twice the amount you pay, up to 14%; An annual bonus scheme based on company and personal performance; A flexible benefits package (e.g. discounted retail vouchers, great value dental insurance); A generous 25% discount off our general insurance products including home, pet and travel as well as up to 50% discount on your car insurance.
Our Ways of Working Do you need some flexibility with the hours you work? Let us know as part of your application and if it’s right for our customers, our business and for you, then we’ll do everything we can to make it happen. We are signatories of the ABIs flexible working charter. We believe in supporting hybrid work patterns, which balance the needs of our customers, with your personal circumstances and our business requirements. Our aim with this is to help innovation, creativity, and you to thrive - Your work life balance is important to us. Our Purpose and Values We secure your future Be Brave | With Heart | Everyone Counts | Inspiring Trust Our purpose and values are more than just words on a website - they are the why and how of LV= GI. They influence everything we do and guide us how to do it. Created by our people, for our people, they shape our culture, bring us together, and inspire us to be the best. Building an inclusive culture for us all to succeed.
Diversity & Inclusion At Allianz Personal Broker, we value diversity and inclusion and back this up with our accreditations. LV=GI is EDGE certified for gender inclusion, members of the Women in Finance Charter, members of the Stonewall Diversity Champion programme, signatories of Business in the Community’s Race at Work Charter, and an Armed Forces Covenant gold standard employer. We have a range of employee networks focusing on gender inclusion, cultural diversity, LGBTQIA+, disability and long term health conditions (including neurodiversity), intergenerational and life stages, parents and carers, mental wellbeing, menopause support and armed forces and veterans, all supporting you to bring your best and authentic self to work.
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Key Responsibilities: Ownership of AZ Personal Leadership Team meetings (Mon/Weds/Fri calls, Monthly Leadership Committee, Monthly Risk & Conduct Forum); Agenda setting (with input from the Managing Director & Business Manager); Briefing presenters & paper authors, ensuring a clear purpose for all agenda items; Collating & issuing papers with allowance for sufficient pre-reading time; Managing all meeting logistics; Capturing notes, actions & decisions and circulating in a timely manner; Oversight of all actions arising, ensuring continued focus to progress & close actions, with updates requested & collated for review at the start of each meeting; Ownership & co-ordination of all AZ Personal submissions, actions & preparation for Tier 1 & 2 committees; Ensuring that a clear brief is set to support the delivery of concise & focussed papers, providing feedback where required to drive improvements; Co-ordination & briefing of all AZ Personal presenters & paper authors, setting clear timescales for content to be received by the Managing Directors Office which allows for pre-review before papers are presented to the Managing Director for agreement prior to the final submission deadline; Tracking all actions coming from Tier 1 & 2 Committees, ensuring regular updates are provided & actions are delivered within the agreed timescales; Close relationship with Company Secretariat Team; Maintain a close relationship with the Internal Communications Team and co-ordinate all site visit and internal engagement activity for the Managing Director; ensuring clear agenda, purpose and value driven from the time spent; Oversight of audit actions & regular reporting to AZ Personal Leadership Team to ensure sufficient visibility and timely closure; Support with regulatory correspondence & requests for information as required; Oversight of SM&CR responsibilities and support to the Leadership Team with governance documents, changes to teams/role and oversight of the process for any application to the regulator; Responsible for ensuring current delegated authorities, statements of responsibility are in place & FCA reasonable steps requirements are met.
What we can offer you This role is an Associate Cluster in the LV= Structure. Recognised and rewarded for a job well done, we have a range of flexible benefits for you to choose from- so you can pick a package that’s perfect for you. We also offer flexible working options, global career opportunities across the wider LV=GI Group, and fantastic career development and training. That’s on top of enjoying all the benefits you’d expect from the world’s number one insurance brand, including: 26 days' holiday; A competitive pension for which LV= will pay twice the amount you pay, up to 14%; An annual bonus scheme based on company and personal performance; A flexible benefits package (e.g. discounted retail vouchers, great value dental insurance); A generous 25% discount off our general insurance products including home, pet and travel as well as up to 50% discount on your car insurance.
Our Ways of Working Do you need some flexibility with the hours you work? Let us know as part of your application and if it’s right for our customers, our business and for you, then we’ll do everything we can to make it happen. We are signatories of the ABIs flexible working charter. We believe in supporting hybrid work patterns, which balance the needs of our customers, with your personal circumstances and our business requirements. Our aim with this is to help innovation, creativity, and you to thrive - Your work life balance is important to us. Our Purpose and Values We secure your future Be Brave | With Heart | Everyone Counts | Inspiring Trust Our purpose and values are more than just words on a website - they are the why and how of LV= GI. They influence everything we do and guide us how to do it. Created by our people, for our people, they shape our culture, bring us together, and inspire us to be the best. Building an inclusive culture for us all to succeed.
Diversity & Inclusion At Allianz Personal Broker, we value diversity and inclusion and back this up with our accreditations. LV=GI is EDGE certified for gender inclusion, members of the Women in Finance Charter, members of the Stonewall Diversity Champion programme, signatories of Business in the Community’s Race at Work Charter, and an Armed Forces Covenant gold standard employer. We have a range of employee networks focusing on gender inclusion, cultural diversity, LGBTQIA+, disability and long term health conditions (including neurodiversity), intergenerational and life stages, parents and carers, mental wellbeing, menopause support and armed forces and veterans, all supporting you to bring your best and authentic self to work.
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