We're seeking top talent like you who shares commitment to excellence, delivering exceptional service, exceeding expectations, and fostering enduring relationships built on trust and integrity Executive Assistant
This position is 5 days a week onsite non negotiation. Please do not apply for this role if you wish to work hybrid.
£60,000 - £65,000
Seeking a highly experienced and competent EA who you will support three demanding Senior Traders and the wider team, working for a fast paced, multinational Commodity trading organisation that values its employees and is committed to delivering exceptional delivery globally. This individual will be a proactive and dedicated individual with a passion for providing exceptional executive level support and demonstrating a high level of professionalism and confidentiality. This is a position where you have the opportunity to make a real impact!
Your responsibilities will include;
- Proactive and comprehensive diary management.
- Preparing meeting agendas, preparation and collation of meeting related papers, articulating clear deadlines for submission and chasing where necessary
- Arrange international travel and accommodations (including visa applications)
- Booking meeting rooms and other logistics when planning bigger events (i.e international annual department and team events)
- Event management
- Preparing presentations
- Creating and maintaining desk roadmaps
- CRM/database maintenance
- Responding to information requests and ensuring follow-up actions are appropriately dealt with
- Preparing and reconciling expenses and submit expense reports
- Other ad hoc duties with occasional personal administration support.
- Providing flexible cover for colleagues, as necessary
- Ability to handle sensitive information with utmost discretion and maintain confidentiality at all times.
Do you have the following;
- MUST have experience working in Financial Services or similar
- You must have a minimum of 5 years EA experience
- Excellent written and verbal communication skills
- A high level of proficiency in Microsoft Office Suite
- Strong organisational and time management skills
- Strong interpersonal skills to build relationships with executives, colleagues, and external partners.
- Proven ability to handle confidential information with discretion
- Strong business acumen
- Ability to work across multiple time zone
- The ability to remain calm under pressure
- A can-do attitude and willingness to get stuck in and help out in any way you can
- Be forward thinking
- Be agile and adaptable
