We are a fast-growing company seeking an exceptional Executive Assistant who can execute at the highest level. This isn't a traditional EA role; we need someone who is proactive, organized, and capable of driving operational improvements while managing day-to-day operations. Additionally, the role will include supporting hiring processes by handling the organizational aspects of recruitment.
Key Responsibilities:
Team and Operations Management:
Help manage team members and oversee daily operations. Calendar and Inbox Management:
Manage the CEO's calendar, inbox, and priorities effectively. Financial and Documentation Support:
Handle financial tasks, documentation, and payment processes. Lead Operational Improvements:
Identify and implement operational improvements across the organization. Recruitment Support:
Assist with sorting through applicants and organizing their profiles. Email candidates, assign trial tasks, and track progress. Deliver potential candidates to the CEO for review, ensuring all organizational aspects of hiring are handled seamlessly.
Task Ownership:
Take full ownership of assigned tasks, ensuring accountability and excellence in execution. Required Skills:
Software Proficiency:
Familiarity with or ability to learn tools such as Slack and Airtable. Attributes:
A proactive approach with the ability to take ownership, learn quickly, and manage multiple priorities. Experience:
Proven track record managing teams, projects, and supporting executives in fast-paced environments. Communication:
Strong skills in maintaining high-level schedules and communications. System Implementation:
Experience implementing systems and processes to improve operational efficiency. Financial Knowledge:
Ideally, strong financial/accounting knowledge to handle payments and expenses. Nice-to-Haves:
Experience with automation tools such as Make.com and AI tools.
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Team and Operations Management:
Help manage team members and oversee daily operations. Calendar and Inbox Management:
Manage the CEO's calendar, inbox, and priorities effectively. Financial and Documentation Support:
Handle financial tasks, documentation, and payment processes. Lead Operational Improvements:
Identify and implement operational improvements across the organization. Recruitment Support:
Assist with sorting through applicants and organizing their profiles. Email candidates, assign trial tasks, and track progress. Deliver potential candidates to the CEO for review, ensuring all organizational aspects of hiring are handled seamlessly.
Task Ownership:
Take full ownership of assigned tasks, ensuring accountability and excellence in execution. Required Skills:
Software Proficiency:
Familiarity with or ability to learn tools such as Slack and Airtable. Attributes:
A proactive approach with the ability to take ownership, learn quickly, and manage multiple priorities. Experience:
Proven track record managing teams, projects, and supporting executives in fast-paced environments. Communication:
Strong skills in maintaining high-level schedules and communications. System Implementation:
Experience implementing systems and processes to improve operational efficiency. Financial Knowledge:
Ideally, strong financial/accounting knowledge to handle payments and expenses. Nice-to-Haves:
Experience with automation tools such as Make.com and AI tools.
#J-18808-Ljbffr
