We have an excellent opportunity for an Executive Assistant to join our fast-paced team on a part time basis. This role will be home based but may require occasional travel.
Who are we
At Focus Hotels, expertise is the key to exceptional performance. Our extensive range of services empowers our partners with specialised knowledge across every aspect of the hotel industry, from design and development to IT solutions and strategic operations. With our industry-leading ratio of properties to team members, we ensure personalised attention and tailored strategies, creating a winning formula for success.
Role Responsibilities
This is a part time position working 25 hours per week over five days, hours are flexible to suit as long as between the hours of 8.00am to 6.00pm. You will ideally have worked in a hotel or have previous hospitality experience, have excellent attention to detail and:
Communication & Stakeholder Management:
Prepare correspondence (presentations, minutes, reports, emails) for diverse stakeholders (owners, colleagues, hotel teams). Chair/manage meetings as needed. Maintain strong internal/external relationships, acting as a trusted liaison. Transition Support:
Assist with hotel transitions, liaising with function leaders and supporting administrative tasks. Administration & Reporting:
Produce/update MS documents, databases, and systems. Gather and summarize data for internal/external reporting. Diary & Travel Management:
Manage complex diaries, schedule appointments/conferences, and optimise travel arrangements for senior colleagues. Enquiry Handling:
Act as a key liaison, initiating contact and ensuring timely responses. Workload Management:
Manage own workload, prioritise tasks, and meet deadlines effectively. Operational Support:
Provide efficient operational support using established systems and protocols. What you need to know : To excel in this role, you should possess the following qualifications and skills: Experience:
Proven experience as an Executive Assistant or in a similar role, ideally supporting senior executives and in a hospitality environment. Organisation:
Exceptional organisational and multitasking abilities to manage tasks effectively. Communication:
Excellent verbal and written communication skills, including professional email etiquette. Discretion:
High level of integrity and the ability to handle sensitive and confidential information with discretion. Initiative:
Proactive and self-motivated with the ability to anticipate the needs of the executive team and take initiative. What do we offer? • Competitive salary • Excellent on-going support, training and development • 33 days holiday including Bank Holidays per annum • Stakeholder Pension entitlement • Discounted hotel room rates. • Food and Beverage discounts at all our hotels
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Prepare correspondence (presentations, minutes, reports, emails) for diverse stakeholders (owners, colleagues, hotel teams). Chair/manage meetings as needed. Maintain strong internal/external relationships, acting as a trusted liaison. Transition Support:
Assist with hotel transitions, liaising with function leaders and supporting administrative tasks. Administration & Reporting:
Produce/update MS documents, databases, and systems. Gather and summarize data for internal/external reporting. Diary & Travel Management:
Manage complex diaries, schedule appointments/conferences, and optimise travel arrangements for senior colleagues. Enquiry Handling:
Act as a key liaison, initiating contact and ensuring timely responses. Workload Management:
Manage own workload, prioritise tasks, and meet deadlines effectively. Operational Support:
Provide efficient operational support using established systems and protocols. What you need to know : To excel in this role, you should possess the following qualifications and skills: Experience:
Proven experience as an Executive Assistant or in a similar role, ideally supporting senior executives and in a hospitality environment. Organisation:
Exceptional organisational and multitasking abilities to manage tasks effectively. Communication:
Excellent verbal and written communication skills, including professional email etiquette. Discretion:
High level of integrity and the ability to handle sensitive and confidential information with discretion. Initiative:
Proactive and self-motivated with the ability to anticipate the needs of the executive team and take initiative. What do we offer? • Competitive salary • Excellent on-going support, training and development • 33 days holiday including Bank Holidays per annum • Stakeholder Pension entitlement • Discounted hotel room rates. • Food and Beverage discounts at all our hotels
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