Executive Assistant
Contact until end of June
London – Hybrid
Competitive Rate
If you’re looking for a career that will help you stand out and fulfill your potential, we are currently seeking an experienced individual to join our team in the role of Executive Assistant.
Role Responsibilities:
Diary management, email handling, administration of leadership meetings and other key committees, scheduling appointments on behalf of the Programme Office, planning and structuring programmes and itineraries across different time zones. Proactively identify and resolve conflicting meetings as well as remind and assist in preparing for important meetings. Exercise complete confidentiality in day-to-day activities due to the nature of the information administered. Deliver excellent service and respond to individual stakeholders and colleagues, keeping them informed. Support and work alongside Global colleagues where appropriate. Support the PMO team by providing clear instruction and follow-up regarding information recording and minute-taking. Ensure all expenses and invoices are processed and paid within an efficient timeframe. Organise international travel arrangements including booking flights and accommodation, arranging visas, and planning itineraries. Maintain programme whereabouts/holiday tracker and training tracking. Work collaboratively with other assistants.
Skills and Experience:
Highly organised. Able to work under pressure, multitask, and prioritise workload in very short timescales. Proactive, adaptable, and flexible to the needs of the business. Strong interpersonal skills, confident, and able to work at all levels. Professional and able to project a good image to clients/stakeholders. Strict adherence to confidentiality requirements. Able to deal assertively but sensitively with internal and external customers. Remain calm under pressure, acting with discretion and integrity. Efficient and productive, capable of handling substantial workload without sacrificing quality. Able to take responsibility for small individual projects (preparation, collation, and distribution of information, as appropriate). Personable and able to build excellent rapport within the team. High levels of integrity, handling confidential information and sensitive matters professionally. Able to plan and structure programmes and itineraries across time zones to maximise the Programme Director’s time and interaction with a global team. Previous experience working at a senior level in a large financial services organisation.
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If you’re looking for a career that will help you stand out and fulfill your potential, we are currently seeking an experienced individual to join our team in the role of Executive Assistant.
Role Responsibilities:
Diary management, email handling, administration of leadership meetings and other key committees, scheduling appointments on behalf of the Programme Office, planning and structuring programmes and itineraries across different time zones. Proactively identify and resolve conflicting meetings as well as remind and assist in preparing for important meetings. Exercise complete confidentiality in day-to-day activities due to the nature of the information administered. Deliver excellent service and respond to individual stakeholders and colleagues, keeping them informed. Support and work alongside Global colleagues where appropriate. Support the PMO team by providing clear instruction and follow-up regarding information recording and minute-taking. Ensure all expenses and invoices are processed and paid within an efficient timeframe. Organise international travel arrangements including booking flights and accommodation, arranging visas, and planning itineraries. Maintain programme whereabouts/holiday tracker and training tracking. Work collaboratively with other assistants.
Skills and Experience:
Highly organised. Able to work under pressure, multitask, and prioritise workload in very short timescales. Proactive, adaptable, and flexible to the needs of the business. Strong interpersonal skills, confident, and able to work at all levels. Professional and able to project a good image to clients/stakeholders. Strict adherence to confidentiality requirements. Able to deal assertively but sensitively with internal and external customers. Remain calm under pressure, acting with discretion and integrity. Efficient and productive, capable of handling substantial workload without sacrificing quality. Able to take responsibility for small individual projects (preparation, collation, and distribution of information, as appropriate). Personable and able to build excellent rapport within the team. High levels of integrity, handling confidential information and sensitive matters professionally. Able to plan and structure programmes and itineraries across time zones to maximise the Programme Director’s time and interaction with a global team. Previous experience working at a senior level in a large financial services organisation.
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