Executive Assistant

This is a Permanent, Full Time vacancy that will close in 14 days at 23:59 GMT. The vacancy Purpose and scope This fast-paced and busy EA role requires insightful prioritisation, tenacity, problem-solving, negotiation, and diplomatic communication with internal and external stakeholders. They will frequently need to prioritise incoming requests, liaise with others, and solve problems whilst the ED and academic vice president are unable to provide immediate direction or advice. The EA will be responsible for keeping colleagues informed of the AVP’s schedule of meetings with stakeholders and ensuring briefings are prepared when required. The EA role also supports their line manager, the external affairs project manager, with the smooth running of the directorate. This includes the planning and delivery of directorate meetings, staff engagement initiatives, intranet updates, coordination of the directorate’s corporate reporting, and research and support for individual projects. The role sits in the policy and campaigns team within the communications, policy and research directorate with regular one-to-one reporting to the ED and AVP. It may suit someone with an interest in working in a fast-paced policy and/or communications environment. About you The role holder will demonstrate: Exceptional organisational skills, attention to detail, and the ability to manage multiple and often complex tasks without close supervision. Strong communication and interpersonal skills with the ability to develop excellent working relationships with the AVP, ED, and internal and external stakeholders. Ability to maintain and upkeep administrative systems, striving for improvements, efficiency, and effectiveness. Ability to evaluate the evolving needs and requirements of the ED and AVP and to suggest and implement new/best ways of working. Effective organisation of directorate meetings and strategic away days. Effective project support to key executive director or AVP led initiatives such as the communications reference group. Your experience includes: A-level standard education or above. Successful experience as a personal assistant or working in an administrative role. Excellent knowledge and practice of Microsoft 365 particularly Word, Outlook, PowerPoint, Excel, SharePoint, and Teams. Excellent time management and task prioritisation skills. Exceptional interpersonal skills: friendly and personable demeanour with a positive and proactive approach to your work. Experience of working with people from diverse groups: face-to-face and remotely. Excellent writing, editing, and proofing skills and attention to detail. Experience of coordinating the running and delivery of projects. Experience of working in the NHS, medical environment, membership body, or charity. How to apply Please click "Apply Now" to submit your CV and a supporting statement (no more than 2 pages) explaining, with clear examples, how your skills and experience match the job description and person specification. Applicants who do not submit a relevant supporting statement as requested will not be shortlisted. Candidate shortlisting: 21 February 2025 The RCP positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity. Who we are The Royal College of Physicians (RCP) is a rewarding and friendly place to work with an incredible history, dating back to our foundation in 1518 by King Henry VIII. We are a professional membership body for physicians – doctors who work in hospitals – with over 40,000 members in the UK and around the world working to improve patient care and reduce illness. Our activities focus on educating, improving, and influencing for better health and care. The benefits Buy annual leave Mental health activities and sessions Health cash plan and employee discounts

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