Executive Assistant to Director:
Location: West End, London
Salary: 45k per annum
Benefits : 30 days holiday + bank holidays
Industry: Not-for-profit, global think tank
Flexible : 4 days office-based, with 1 day working from home
Culture : Friendly, hardworking, collaborative
Type: Full-time, Permanent
Exceptional EA required to support a busy Executive Director within a large, global not-for-profit in the heart of the West End. Providing EA support to the Director and wider team of approximately 30 staff, the Director travels often, connecting with high-profile philanthropic donors and foundations globally. The EA will provide high-level diary, travel and administrative support, and work closely with a collaborative team of EAs within the business to organise in-house meetings and company/social events.
EA Responsibilities
Diary Management: Coordinate complex schedules, appointments, and calls across multiple time zones.
Global Travel Support: Handle visas, itineraries, accommodations.
Meetings & Events: Arrange logistics, prepare agendas, track action items, and take minutes.
Team Coordination: Administrative support and team events.
Stakeholder Management: Liaise with internal and external stakeholders, maintaining strong relationships and confidentiality.
Document Preparation: Edit reports, presentations, and other materials. Draft and edit
Expense Management: Oversee claims and approvals. Track spend and assist with forecasting.
Research Support: Prepare briefings and collect data on prospects.
General Admin Support: Maintain CRM and filing systems, manage gifts and entertainment records, and assist the wider team, including EA cover when needed.
EA Specification
Senior-level EA/PA experience, including global travel coordination.
Experience in fundraising or business development.
Proficiency in Microsoft Office, communication, and organisational skills.
Able to liaise with high-profile stakeholders.
Discretion, adaptability, and teamwork in a fast-paced environment.
Interest in current affairs
Proactive team player with positive attitude
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