We are currently recruiting an Executive Assistant based at our office in Lutterworth to provide a comprehensive support service to the PAD Chief Operating Officer (COO) and the UK Senior Management Team (SMT).
This is a part-time role working 27 hours per week. Hybrid working.
In return you will receive a Competitive Salary, 25 days annual leave plus bank holidays, Westfield Health Cash Plan, Life Assurance & Lifestyle Benefits - discount on selected high street stores.
Responsibilities include:
Extensive diary management: arrange meetings, manage and update diaries as required. Make travel arrangements for the COO and the SMT (including travel, itineraries, accommodation, and visas where necessary) and visitors. Control communications channels (i.e. incoming and outgoing mail and phone calls) for the Executive Team. Collate and create monthly reports and similar documents to support senior managers and SMT meetings. Provide minute-taking support services and send out post-meeting action points. Maintain an outstanding administration support service, ensuring processes are streamlined and efficient. Create and maintain systems and records, ensuring these are accurate and up to date. Produce documents that meet branding guidelines and the professional standards required by the business. Create and maintain appropriate administration systems to support the SMT (e.g. company credit cards). General administrative duties as required. The ideal candidate will have/be:
Proven experience as an Executive Assistant/Senior Administrator supporting a Managing Director or CEO. Knowledge of MS Office applications including Excel, Word, PowerPoint, and Outlook. Knowledge of preparation and typing of reports and letters to a high standard. Experience of documentation preparation for meetings to include agendas and meeting packs. Experience of inbox management at Executive level. Knowledge of managing incoming written correspondence. Professional approach with the ability to work on own initiative. Part of the Loxam Group, Nationwide Platforms are the UK's leading specialist provider of Powered Access rental equipment, with the largest and broadest fleet, local depots spread across the country and our wealth of experience partnering with companies in a variety of sectors including Construction, Warehouse & Distribution, Aviation, Facilities Management, Industrial Services, Telecoms and Media. At Nationwide Platforms, your safety is absolutely our priority. Our award-winning BlueSky Solutions and Training division offer our customers access to the latest and safest ways to work and through long-standing partnerships with our manufacturers, we will always provide equipment that will lead the way to a safer industry. With an established workforce which supports an inclusive and diverse organisation, we are deeply committed to equal opportunities for our existing and prospective employees and recognise that our people are our greatest asset.
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Extensive diary management: arrange meetings, manage and update diaries as required. Make travel arrangements for the COO and the SMT (including travel, itineraries, accommodation, and visas where necessary) and visitors. Control communications channels (i.e. incoming and outgoing mail and phone calls) for the Executive Team. Collate and create monthly reports and similar documents to support senior managers and SMT meetings. Provide minute-taking support services and send out post-meeting action points. Maintain an outstanding administration support service, ensuring processes are streamlined and efficient. Create and maintain systems and records, ensuring these are accurate and up to date. Produce documents that meet branding guidelines and the professional standards required by the business. Create and maintain appropriate administration systems to support the SMT (e.g. company credit cards). General administrative duties as required. The ideal candidate will have/be:
Proven experience as an Executive Assistant/Senior Administrator supporting a Managing Director or CEO. Knowledge of MS Office applications including Excel, Word, PowerPoint, and Outlook. Knowledge of preparation and typing of reports and letters to a high standard. Experience of documentation preparation for meetings to include agendas and meeting packs. Experience of inbox management at Executive level. Knowledge of managing incoming written correspondence. Professional approach with the ability to work on own initiative. Part of the Loxam Group, Nationwide Platforms are the UK's leading specialist provider of Powered Access rental equipment, with the largest and broadest fleet, local depots spread across the country and our wealth of experience partnering with companies in a variety of sectors including Construction, Warehouse & Distribution, Aviation, Facilities Management, Industrial Services, Telecoms and Media. At Nationwide Platforms, your safety is absolutely our priority. Our award-winning BlueSky Solutions and Training division offer our customers access to the latest and safest ways to work and through long-standing partnerships with our manufacturers, we will always provide equipment that will lead the way to a safer industry. With an established workforce which supports an inclusive and diverse organisation, we are deeply committed to equal opportunities for our existing and prospective employees and recognise that our people are our greatest asset.
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