Executive Assistant & Office Manager
Location:
London - Office Based FT Minimum Experience:
Minimum of 3 years experience at Director / Executive Level is required for this position. This vacancy will involve carrying out Executive Assistant & Office Manager activities supporting and working with the ManpowerGroup UK Leadership Team while also managing the Office Coordinators who will oversee the running of the London office reception and facilities. Job Description: We are looking for an individual to join the Executive Assistant team and provide full administration and secretarial support to the ManpowerGroup UK Leadership Team while managing the Office Coordinators in the London Office. To succeed in this role, you will need to develop effective relationships with all areas of the business, including operational managers, Finance, and HR. You should be meticulous, organized, assertive, able to proactively manage your own workload, and work to deadlines while remaining upbeat and flexible. This position could be a real development opportunity for someone looking to understand and work across different areas of the ManpowerGroup business. The ability to handle sensitive information, balance conflicting priorities, pre-empt problems, and resolve issues will be key to your success. While being part of a close team, you should also be capable of working autonomously, poised, polished, and professional. There may be occasions when you will need to attend meetings and events that require travel, work during evenings, and outside core hours. The role also requires cover for the Executive Assistant team during holidays, sickness, or meetings. Duties to include: Preparing correspondence, emails, and minutes from meetings. Creating, formatting, and amending documentation including Word & PowerPoint presentations. Liaising with clients' Senior Executives and their PAs/EAs about meetings, events, and issues, acting as the voice of the UK Leadership Team where appropriate. Linking in with Senior ManpowerGroup individuals in the UK and globally. Arranging client meetings covering all aspects from invites to catering. Coordinating diaries on behalf of the UK Leadership Team and flagging any issues. Project managing various events. Involvement in arranging national events, such as roadshows. Managing business and personal correspondence. Organizing travel and accommodation. Running and coordinating projects for the UK Leadership Team and their respective teams. Organizing meetings, preparing necessary documents, and attending to take minutes. Attending weekly conference calls and circulating minutes. Collating weekly/monthly data reports. Skills Required: Minimum of 3 years experience working as an Executive Assistant at a Director / Executive level. Excellent communication skills, including spoken and written English. Proficient in MS Office, including the production of PowerPoint presentations. Knowledge of Office365. Excellent time management skills. Good social media skills. A flexible and adaptable approach. A methodical and process-driven nature. A good sense of humor. The role will be primarily based in London from April 2025 and will report into the Senior EA. Some flexibility around training will be required in a different office location (Uxbridge).
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London - Office Based FT Minimum Experience:
Minimum of 3 years experience at Director / Executive Level is required for this position. This vacancy will involve carrying out Executive Assistant & Office Manager activities supporting and working with the ManpowerGroup UK Leadership Team while also managing the Office Coordinators who will oversee the running of the London office reception and facilities. Job Description: We are looking for an individual to join the Executive Assistant team and provide full administration and secretarial support to the ManpowerGroup UK Leadership Team while managing the Office Coordinators in the London Office. To succeed in this role, you will need to develop effective relationships with all areas of the business, including operational managers, Finance, and HR. You should be meticulous, organized, assertive, able to proactively manage your own workload, and work to deadlines while remaining upbeat and flexible. This position could be a real development opportunity for someone looking to understand and work across different areas of the ManpowerGroup business. The ability to handle sensitive information, balance conflicting priorities, pre-empt problems, and resolve issues will be key to your success. While being part of a close team, you should also be capable of working autonomously, poised, polished, and professional. There may be occasions when you will need to attend meetings and events that require travel, work during evenings, and outside core hours. The role also requires cover for the Executive Assistant team during holidays, sickness, or meetings. Duties to include: Preparing correspondence, emails, and minutes from meetings. Creating, formatting, and amending documentation including Word & PowerPoint presentations. Liaising with clients' Senior Executives and their PAs/EAs about meetings, events, and issues, acting as the voice of the UK Leadership Team where appropriate. Linking in with Senior ManpowerGroup individuals in the UK and globally. Arranging client meetings covering all aspects from invites to catering. Coordinating diaries on behalf of the UK Leadership Team and flagging any issues. Project managing various events. Involvement in arranging national events, such as roadshows. Managing business and personal correspondence. Organizing travel and accommodation. Running and coordinating projects for the UK Leadership Team and their respective teams. Organizing meetings, preparing necessary documents, and attending to take minutes. Attending weekly conference calls and circulating minutes. Collating weekly/monthly data reports. Skills Required: Minimum of 3 years experience working as an Executive Assistant at a Director / Executive level. Excellent communication skills, including spoken and written English. Proficient in MS Office, including the production of PowerPoint presentations. Knowledge of Office365. Excellent time management skills. Good social media skills. A flexible and adaptable approach. A methodical and process-driven nature. A good sense of humor. The role will be primarily based in London from April 2025 and will report into the Senior EA. Some flexibility around training will be required in a different office location (Uxbridge).
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