An exciting opportunity has arisen to join the Research & Development Team as the Executive Assistant & Project Manager. This role is integral to the smooth running of the department by working closely with the Service Leads to deliver on key projects and initiatives across the site.
The role will provide high level, efficient and quality administrative support to the Director of Research, Head of Research & Development and Lead Research Nurse (Service Leads). To work in partnership with the leads of service to achieve organisational aims and objectives and service delivery as well as ensuring the highest standards of professionalism, quality, and integrity.
Main duties of the job
To organise and prioritise emails/correspondence, action/respond to or redirect as appropriate. Be alert to any urgent correspondence/emails and requests for information. Be responsible for managing the arrangements for meetings initiated by the Service Leads. Proactively manage the whole process, including timely preparation and dissemination of agendas and supporting documentation to all members of such groups in an efficient, effective, and appropriate way. Demonstrate a high level of skill and competency when arranging, attending and taking minutes of meetings at all levels. This includes minutes of involving SMT meetings and sub committees of these, Performance Management Groups, as well as confidential HR and ad hoc meetings. Be responsible for producing minutes to the highest standard and work proactively to ensure that actions arising from the meeting (which are the responsibility of the Service Leads) are undertaken with agreed timescales. The management of designated individual projects, Trust wide and local, as directed by the Service Leads. The post holder will be responsible for collating information, validating data, completing the necessary spreadsheet/database, and meeting all project deadlines. The post holder must be able to plan their workload to meet stringent deadlines on these projects as well as manage and meet daily workload requirements.
About us
The Royal Cornwall Hospitals NHS Trust (RCHT) is the main provider of acute and specialist care services in Cornwall and the Isles of Scilly. We serve a population of around 500,000 people - a figure that can increase significantly with visitors during the busiest times of the year. We employ approximately 6,700 staff and have a budget of approximately £580 million.
We are a teaching hospital in partnership with the University of Exeter Medical School, University of Plymouth School of Nursing and Midwifery, and Peninsula Dental School.
The Knowledge Spa on the Royal Cornwall Hospital site is the base for medical and nursing as well as ongoing education for health professions in clinical and non-clinical roles.
Keeping at the forefront of medical advances, we are continually developing our clinical services as well as our facilities and are committed to maximising the range of specialist care that can be offered locally. Allied to this is a growing reputation for research and innovation.
Job description
Job responsibilities
PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side.
To be an employee of the NHS you need to successfully complete the following:
Identity Checks Professional registration and qualification checks Employment history and reference checks Occupational Health clearance Satisfactory Disclosure and Barring Service check Right to work in the UK
For further information please visit:
NHS Employers
We reserve the right to close this advert early.
We may be able to offer flexible working. Please discuss at interview.
We may be able to offer sponsorship but this is not guaranteed.
Person Specification
Qualifications
Essential
Diploma level/HNC or equivalent knowledge of administrative procedures RSA 3 word & text processing or equivalent experience NVQ 3 in IT or similar IO qualification/experience Shorthand or speed writing qualification
Desirable
Management knowledge or experience to a degree level or equivalent
Experience
Essential
Extensive experience in a Personal Assistant role Knowledge of office systems, procedures, and practices Extensive experience in a complex, political or public sector/Government environment Experience of producing written materials of a high standard such as reports and training materials Experience of managing a broad range of complex activities and projects simultaneously which may require adjustment, amendment, or re-planning
Desirable
Project Management Experience Excellent presentation skills Report writing skills
Practical & Intellectual Skills
Essential
Excellent oral and written communication skills Excellent interpersonal skills Able to type accurately at speed Accurate diary management/time management Project management skills Able to arrange, attend and take minutes of meetings. Management of complete process ensuring actions are recorded and completed timely Ability to provide and receive complex information and use persuasive, motivational, negotiating and training skills as required Able to work flexibly and in innovative ways Ability to problem solve
Desirable
Knowledge of research governance and legal and regulatory requirements
Disposition & Attitude
Essential
Ability to manage conflict and sensitive situations Able to work in a busy environment and remain patient and calm where frequent concentration is required Enthusiastic and committed Energetic and enthusiastic with a positive attitude to work, change & innovation Able to deal with a high workload Work unsupervised and be able to prioritise workload to meet deadlines
Employer details
Employer name
Royal Cornwall Hospitals Trust
Address
Truro
Cornwall
TR1 3HD
Any attachments will be accessible after you click to apply.
156-6963150 #J-18808-Ljbffr
The role will provide high level, efficient and quality administrative support to the Director of Research, Head of Research & Development and Lead Research Nurse (Service Leads). To work in partnership with the leads of service to achieve organisational aims and objectives and service delivery as well as ensuring the highest standards of professionalism, quality, and integrity.
Main duties of the job
To organise and prioritise emails/correspondence, action/respond to or redirect as appropriate. Be alert to any urgent correspondence/emails and requests for information. Be responsible for managing the arrangements for meetings initiated by the Service Leads. Proactively manage the whole process, including timely preparation and dissemination of agendas and supporting documentation to all members of such groups in an efficient, effective, and appropriate way. Demonstrate a high level of skill and competency when arranging, attending and taking minutes of meetings at all levels. This includes minutes of involving SMT meetings and sub committees of these, Performance Management Groups, as well as confidential HR and ad hoc meetings. Be responsible for producing minutes to the highest standard and work proactively to ensure that actions arising from the meeting (which are the responsibility of the Service Leads) are undertaken with agreed timescales. The management of designated individual projects, Trust wide and local, as directed by the Service Leads. The post holder will be responsible for collating information, validating data, completing the necessary spreadsheet/database, and meeting all project deadlines. The post holder must be able to plan their workload to meet stringent deadlines on these projects as well as manage and meet daily workload requirements.
About us
The Royal Cornwall Hospitals NHS Trust (RCHT) is the main provider of acute and specialist care services in Cornwall and the Isles of Scilly. We serve a population of around 500,000 people - a figure that can increase significantly with visitors during the busiest times of the year. We employ approximately 6,700 staff and have a budget of approximately £580 million.
We are a teaching hospital in partnership with the University of Exeter Medical School, University of Plymouth School of Nursing and Midwifery, and Peninsula Dental School.
The Knowledge Spa on the Royal Cornwall Hospital site is the base for medical and nursing as well as ongoing education for health professions in clinical and non-clinical roles.
Keeping at the forefront of medical advances, we are continually developing our clinical services as well as our facilities and are committed to maximising the range of specialist care that can be offered locally. Allied to this is a growing reputation for research and innovation.
Job description
Job responsibilities
PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side.
To be an employee of the NHS you need to successfully complete the following:
Identity Checks Professional registration and qualification checks Employment history and reference checks Occupational Health clearance Satisfactory Disclosure and Barring Service check Right to work in the UK
For further information please visit:
NHS Employers
We reserve the right to close this advert early.
We may be able to offer flexible working. Please discuss at interview.
We may be able to offer sponsorship but this is not guaranteed.
Person Specification
Qualifications
Essential
Diploma level/HNC or equivalent knowledge of administrative procedures RSA 3 word & text processing or equivalent experience NVQ 3 in IT or similar IO qualification/experience Shorthand or speed writing qualification
Desirable
Management knowledge or experience to a degree level or equivalent
Experience
Essential
Extensive experience in a Personal Assistant role Knowledge of office systems, procedures, and practices Extensive experience in a complex, political or public sector/Government environment Experience of producing written materials of a high standard such as reports and training materials Experience of managing a broad range of complex activities and projects simultaneously which may require adjustment, amendment, or re-planning
Desirable
Project Management Experience Excellent presentation skills Report writing skills
Practical & Intellectual Skills
Essential
Excellent oral and written communication skills Excellent interpersonal skills Able to type accurately at speed Accurate diary management/time management Project management skills Able to arrange, attend and take minutes of meetings. Management of complete process ensuring actions are recorded and completed timely Ability to provide and receive complex information and use persuasive, motivational, negotiating and training skills as required Able to work flexibly and in innovative ways Ability to problem solve
Desirable
Knowledge of research governance and legal and regulatory requirements
Disposition & Attitude
Essential
Ability to manage conflict and sensitive situations Able to work in a busy environment and remain patient and calm where frequent concentration is required Enthusiastic and committed Energetic and enthusiastic with a positive attitude to work, change & innovation Able to deal with a high workload Work unsupervised and be able to prioritise workload to meet deadlines
Employer details
Employer name
Royal Cornwall Hospitals Trust
Address
Truro
Cornwall
TR1 3HD
Any attachments will be accessible after you click to apply.
156-6963150 #J-18808-Ljbffr
