Executive Assistant - Salisbury Medical Practice
The Executive Assistant will be responsible for providing an effective secretarial and administrative service to the Practice Manager. KEY DUTIES: Arranging meetings (internal and external) to including room booking and set up, agenda circulation and minute taking. Providing full secretarial support including audio typing and diary management to The Practice Manager. Assisting with workload in other departments (i.e. HR, Rota Team, Room Bookings, Finance, Reception and Complaints) Standardisation of all internal and external documents (policies, protocols, flow charts etc). To assist the Practice Manager with projects, such as flu and covid vaccination programme, away days, maintenance and renovation projects, CQC etc. OTHER DUTIES: Organising monthly Department Heads meetings. Uploading and filing of meeting notes and documents to Practice Index, shared drives and HR records. To assist in the repeat prescription request process. To assist in processing AccuRx admin requests. Circulating emails/letters/documents. Regularly updating the parking software with registration details. Liaising with other service users of SMP Premises (i.e. PIP, Bupa, Cafe etc). Booking taxis for blood collections and addressing any issues arising. Some involvement with patient complaints (both on the telephone and in person). To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure. Maternity leave cover for the Social Prescriber/Communications & Engagement Lead. Liaising with local artists for displays in waiting areas. Staff fundraising campaigns such as Macmillan coffee morning, Christmas Jumper day etc. Creation of staff awards for long service. Ensuring staff suggestion box is regularly reviewed and responded to. To collate nominations for ‘star of the month’. To organise monthly staff wellbeing initiatives. Creation and distribution of weekly staff bulletins. Organising quarterly patient Participation Group (PPG) meetings. Creation and distribution of bi-annual patient newsletter. To keep the working area clean, tidy and professional whilst adhering to GDPR regulations. To assist with training for new staff. To assist with the gathering of statistics and information when required. To work across different practices on an ad-hoc/when required basis. It will be necessary to attend and contribute to various practice meetings as requested. This Job Description is neither exhaustive nor exclusive and will be reviewed periodically in conjunction with the post holder. The post holder is required to carry out any duties that may reasonably be requested by the Partners or Management Team. How to apply
All applicants must have the right to work in the UK. The deadline for receiving applications is Sunday 19th January 2025. Please send completed application forms to
marie.narang@nhs.net
or post them into our Fisherton House site (address above). If you have any questions or comments, please do not hesitate to contact us by email:
marie.narang@nhs.net . We reserve the right to close this advert early if we are able to appoint to the vacancy before the advertised closed date.
#J-18808-Ljbffr
The Executive Assistant will be responsible for providing an effective secretarial and administrative service to the Practice Manager. KEY DUTIES: Arranging meetings (internal and external) to including room booking and set up, agenda circulation and minute taking. Providing full secretarial support including audio typing and diary management to The Practice Manager. Assisting with workload in other departments (i.e. HR, Rota Team, Room Bookings, Finance, Reception and Complaints) Standardisation of all internal and external documents (policies, protocols, flow charts etc). To assist the Practice Manager with projects, such as flu and covid vaccination programme, away days, maintenance and renovation projects, CQC etc. OTHER DUTIES: Organising monthly Department Heads meetings. Uploading and filing of meeting notes and documents to Practice Index, shared drives and HR records. To assist in the repeat prescription request process. To assist in processing AccuRx admin requests. Circulating emails/letters/documents. Regularly updating the parking software with registration details. Liaising with other service users of SMP Premises (i.e. PIP, Bupa, Cafe etc). Booking taxis for blood collections and addressing any issues arising. Some involvement with patient complaints (both on the telephone and in person). To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure. Maternity leave cover for the Social Prescriber/Communications & Engagement Lead. Liaising with local artists for displays in waiting areas. Staff fundraising campaigns such as Macmillan coffee morning, Christmas Jumper day etc. Creation of staff awards for long service. Ensuring staff suggestion box is regularly reviewed and responded to. To collate nominations for ‘star of the month’. To organise monthly staff wellbeing initiatives. Creation and distribution of weekly staff bulletins. Organising quarterly patient Participation Group (PPG) meetings. Creation and distribution of bi-annual patient newsletter. To keep the working area clean, tidy and professional whilst adhering to GDPR regulations. To assist with training for new staff. To assist with the gathering of statistics and information when required. To work across different practices on an ad-hoc/when required basis. It will be necessary to attend and contribute to various practice meetings as requested. This Job Description is neither exhaustive nor exclusive and will be reviewed periodically in conjunction with the post holder. The post holder is required to carry out any duties that may reasonably be requested by the Partners or Management Team. How to apply
All applicants must have the right to work in the UK. The deadline for receiving applications is Sunday 19th January 2025. Please send completed application forms to
marie.narang@nhs.net
or post them into our Fisherton House site (address above). If you have any questions or comments, please do not hesitate to contact us by email:
marie.narang@nhs.net . We reserve the right to close this advert early if we are able to appoint to the vacancy before the advertised closed date.
#J-18808-Ljbffr
