SF Recruitment are working with a rapidly growing business, who are looking to recruit an Executive Assistant to support their Managing Director & CFO. The role is permanent, and will be based at their UK head office in Sutton Coldfield.
Salary:
up to £45k Working pattern:
site based
The Executive Assistant will provide high-level administrative support to the MD and CFO, ensuring the smooth and efficient operation of their day-to-day activities. The ideal candidate will be a proactive problem-solver with exceptional communication and organisational skills, able to manage multiple priorities and work effectively across diverse teams and international time zones.
Responsibilities will include:
Executive Support: Provide comprehensive administrative support to the MD and CFO, including calendar management, travel arrangements, meeting coordination, and correspondence. Anticipate the needs of both the MD and CFO, ensuring they have the necessary information and materials to make decisions. Prepare and edit presentations, reports, and documents for meetings, as well as assist in strategic planning and project management tasks. Organise and prioritise incoming communications (emails, calls, etc.) and respond or redirect as necessary. Meeting & Event Coordination: Manage and schedule high-level meetings, both internal and external, and ensure all logistics are handled. Act as the point of contact for coordinating meetings, conference calls, and video conferences across various time zones. Prepare agendas, take minutes during meetings, and ensure follow-up on action items. Project Management: Assist with key strategic initiatives and cross-functional projects, ensuring deadlines are met and deliverables are on track. Track project progress, report on milestones, and facilitate communication across teams to ensure alignment with executive priorities. Financial & Administrative Support: Maintain confidential financial and business documents, reports, and records. Help prepare materials for board meetings, investor relations, and other key presentations. Global Coordination: Liaise with global teams, managing time zones and cultural nuances to ensure seamless communication and collaboration. Coordinate travel, accommodations, and itineraries for international business trips, ensuring that all logistics are efficiently handled. General Administration: Handle daily administrative tasks, including office supplies, document management, and other ad-hoc responsibilities as needed. Support the broader executive team as needed and assist in the development and implementation of office policies and procedures.
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Salary:
up to £45k Working pattern:
site based
The Executive Assistant will provide high-level administrative support to the MD and CFO, ensuring the smooth and efficient operation of their day-to-day activities. The ideal candidate will be a proactive problem-solver with exceptional communication and organisational skills, able to manage multiple priorities and work effectively across diverse teams and international time zones.
Responsibilities will include:
Executive Support: Provide comprehensive administrative support to the MD and CFO, including calendar management, travel arrangements, meeting coordination, and correspondence. Anticipate the needs of both the MD and CFO, ensuring they have the necessary information and materials to make decisions. Prepare and edit presentations, reports, and documents for meetings, as well as assist in strategic planning and project management tasks. Organise and prioritise incoming communications (emails, calls, etc.) and respond or redirect as necessary. Meeting & Event Coordination: Manage and schedule high-level meetings, both internal and external, and ensure all logistics are handled. Act as the point of contact for coordinating meetings, conference calls, and video conferences across various time zones. Prepare agendas, take minutes during meetings, and ensure follow-up on action items. Project Management: Assist with key strategic initiatives and cross-functional projects, ensuring deadlines are met and deliverables are on track. Track project progress, report on milestones, and facilitate communication across teams to ensure alignment with executive priorities. Financial & Administrative Support: Maintain confidential financial and business documents, reports, and records. Help prepare materials for board meetings, investor relations, and other key presentations. Global Coordination: Liaise with global teams, managing time zones and cultural nuances to ensure seamless communication and collaboration. Coordinate travel, accommodations, and itineraries for international business trips, ensuring that all logistics are efficiently handled. General Administration: Handle daily administrative tasks, including office supplies, document management, and other ad-hoc responsibilities as needed. Support the broader executive team as needed and assist in the development and implementation of office policies and procedures.
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