Executive Assistant to CEO
£41383 + excellent benefits
Hybrid working (6 days a month minimum in Brighton office)
This is an exciting opportunity to join a dynamic Executive Support team who are responsible for Executive Assistance to the CEO and the Chief of Staff. You'll be joining at a critical point in the organisation's journey, transforming the pensions market.
Responsibilities:
Provide high-level administrative support to our CEO and Chief of Staff, managing their schedules, communications, and administrative tasks. Support the collection, compilation, upload, and distribution of board and committee papers, using Convene and SharePoint, while maintaining accurate records and complying with data controls and measures. Manage complex schedules, prioritise tasks, and handle confidential information with discretion. Act as the primary point of contact for internal and external collaborators, representing the CEO and Chief of Staff, managing email correspondence, screening phone calls, and handling inquiries independently. Support the Senior Executive Assistant and cover in their absence, drafting emails to internal and senior external stakeholders. Gather and compile relevant information and data to assist the CEO and Chief of Staff in decision-making and planning. Plan, schedule, and coordinate executive-level meetings and organisation-wide events, preparing meeting agendas and collecting relevant materials. Oversee small projects, ensuring they are planned and executed seamlessly. Take accurate meeting minutes and disseminate them promptly. Required Skills:
Proactive and flexible. Can-do approach. Ability to prioritise and use initiative. Strong communication skills at all levels. Attention to detail and accuracy. Personable and a team player. This is a permanent contract, offering 25 days holidays plus Bank Holidays, a civil service pension, flexible hybrid working (minimum 6 days per month working from the Brighton office), and genuine opportunities to progress. You must live within commutable distance of Brighton, East Sussex, UK, and have the right to work in the UK as our client is unable to offer sponsorship. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process.
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Provide high-level administrative support to our CEO and Chief of Staff, managing their schedules, communications, and administrative tasks. Support the collection, compilation, upload, and distribution of board and committee papers, using Convene and SharePoint, while maintaining accurate records and complying with data controls and measures. Manage complex schedules, prioritise tasks, and handle confidential information with discretion. Act as the primary point of contact for internal and external collaborators, representing the CEO and Chief of Staff, managing email correspondence, screening phone calls, and handling inquiries independently. Support the Senior Executive Assistant and cover in their absence, drafting emails to internal and senior external stakeholders. Gather and compile relevant information and data to assist the CEO and Chief of Staff in decision-making and planning. Plan, schedule, and coordinate executive-level meetings and organisation-wide events, preparing meeting agendas and collecting relevant materials. Oversee small projects, ensuring they are planned and executed seamlessly. Take accurate meeting minutes and disseminate them promptly. Required Skills:
Proactive and flexible. Can-do approach. Ability to prioritise and use initiative. Strong communication skills at all levels. Attention to detail and accuracy. Personable and a team player. This is a permanent contract, offering 25 days holidays plus Bank Holidays, a civil service pension, flexible hybrid working (minimum 6 days per month working from the Brighton office), and genuine opportunities to progress. You must live within commutable distance of Brighton, East Sussex, UK, and have the right to work in the UK as our client is unable to offer sponsorship. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process.
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