At BrisDoc, we are looking for a highly organised and proactive Executive Assistant to provide senior-level administrative support to our CEO, senior leadership team, and Corporate Leadership Board. This role offers a unique opportunity to work at the heart of an organisation that is dedicated to improving healthcare services while ensuring strategic goals are met.
As the Executive Assistant to the CEO, you will play a key role in facilitating the smooth running of the CEO's office by managing communications, projects, and schedules, as well as supporting organisational strategic planning and business initiatives.
Main duties of the job
Key responsibilities include: Manage the CEO's communications, including emails, contacts, diary, and meeting arrangements. Support the Corporate Leadership Board with administration and communications. Prepare and amend the CEO's correspondence, agendas, papers, and reports. Coordinate CEO's travel, expenses, and appointments. Project manage or support strategic work initiatives and projects from the CEO's office. Take minutes for senior leadership and board meetings. Provide secretarial support to the Executive Chair when necessary. Ensure efficient office and administrative systems are in place, including the digital filing and storage of documents. Assist in the organisation's strategic and business planning processes. About us
BrisDoc is an employee-owned social enterprise based in south Bristol that has been providing NHS healthcare for over 20 years. Serving more than 1 million patients across Bristol, North Somerset, and South Gloucestershire, BrisDoc offers a range of primary care services. Job responsibilities
Main Duties and Responsibilities Exclusive Support to the CEO:
Provide personal assistance and high-level administrative support exclusively to the CEO. Manage the CEO's schedule, appointments, and engagements to maximize their effectiveness in leading the organisation. Executive Communications:
Draft, review, and manage the CEO's correspondence, reports, presentations, and communications, ensuring alignment with the CEO's vision and strategic objectives. Board and Leadership Meetings:
Coordinate materials, agendas, and minutes for Corporate Leadership Board meetings, senior leadership team meetings, and other executive-level meetings chaired or attended by the CEO. Project Coordination:
Provide project management or coordination for strategic initiatives or priority projects directed by the CEO, ensuring milestones are tracked and outcomes reported back to the CEO. Strategic Support:
Assist the CEO with organisation-wide strategic planning, helping to prepare documentation, research, and materials necessary for key decision-making processes. External Engagement:
Manage the CEO's relationships with external stakeholders, including arranging meetings, communications, and engagements with healthcare leaders, external consultants, and professional advisers. Travel and Event Management:
Oversee all travel, logistics, and event coordination specifically for the CEO. Confidentiality and Discretion:
Handle all communications, correspondence, and sensitive information with the highest level of confidentiality. Representation of the CEO:
Represent the CEO in communications with internal and external stakeholders when required. CEO-Centric Initiatives:
Coordinate special projects, events, or high-profile initiatives originating from the CEO's office. Act as mentor and coach:
Support the professional development of others as required. Person Specification
Ability to support the CEO in aligning day-to-day activities with the broader strategic goals of the organisation. Significant experience in an Executive Assistant or similar support role, ideally to a senior leadership postholder. Experience and Skills
Strong project management skills, including the ability to lead or coordinate executive-level projects and initiatives. Significant experience in an Executive Assistant or similar role, ideally supporting a senior leadership postholder. Ability to analyse situations, assess risks, and make decisions in uncertain or complex environments. Strong organisational skills with the ability to manage competing priorities and a complex, dynamic schedule. Experience of organisational change and long-term planning. A strong understanding of business administration ideally in the healthcare sector. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB). Contract
Permanent Working pattern
Full-time, Part-time, Home or remote working
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Key responsibilities include: Manage the CEO's communications, including emails, contacts, diary, and meeting arrangements. Support the Corporate Leadership Board with administration and communications. Prepare and amend the CEO's correspondence, agendas, papers, and reports. Coordinate CEO's travel, expenses, and appointments. Project manage or support strategic work initiatives and projects from the CEO's office. Take minutes for senior leadership and board meetings. Provide secretarial support to the Executive Chair when necessary. Ensure efficient office and administrative systems are in place, including the digital filing and storage of documents. Assist in the organisation's strategic and business planning processes. About us
BrisDoc is an employee-owned social enterprise based in south Bristol that has been providing NHS healthcare for over 20 years. Serving more than 1 million patients across Bristol, North Somerset, and South Gloucestershire, BrisDoc offers a range of primary care services. Job responsibilities
Main Duties and Responsibilities Exclusive Support to the CEO:
Provide personal assistance and high-level administrative support exclusively to the CEO. Manage the CEO's schedule, appointments, and engagements to maximize their effectiveness in leading the organisation. Executive Communications:
Draft, review, and manage the CEO's correspondence, reports, presentations, and communications, ensuring alignment with the CEO's vision and strategic objectives. Board and Leadership Meetings:
Coordinate materials, agendas, and minutes for Corporate Leadership Board meetings, senior leadership team meetings, and other executive-level meetings chaired or attended by the CEO. Project Coordination:
Provide project management or coordination for strategic initiatives or priority projects directed by the CEO, ensuring milestones are tracked and outcomes reported back to the CEO. Strategic Support:
Assist the CEO with organisation-wide strategic planning, helping to prepare documentation, research, and materials necessary for key decision-making processes. External Engagement:
Manage the CEO's relationships with external stakeholders, including arranging meetings, communications, and engagements with healthcare leaders, external consultants, and professional advisers. Travel and Event Management:
Oversee all travel, logistics, and event coordination specifically for the CEO. Confidentiality and Discretion:
Handle all communications, correspondence, and sensitive information with the highest level of confidentiality. Representation of the CEO:
Represent the CEO in communications with internal and external stakeholders when required. CEO-Centric Initiatives:
Coordinate special projects, events, or high-profile initiatives originating from the CEO's office. Act as mentor and coach:
Support the professional development of others as required. Person Specification
Ability to support the CEO in aligning day-to-day activities with the broader strategic goals of the organisation. Significant experience in an Executive Assistant or similar support role, ideally to a senior leadership postholder. Experience and Skills
Strong project management skills, including the ability to lead or coordinate executive-level projects and initiatives. Significant experience in an Executive Assistant or similar role, ideally supporting a senior leadership postholder. Ability to analyse situations, assess risks, and make decisions in uncertain or complex environments. Strong organisational skills with the ability to manage competing priorities and a complex, dynamic schedule. Experience of organisational change and long-term planning. A strong understanding of business administration ideally in the healthcare sector. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB). Contract
Permanent Working pattern
Full-time, Part-time, Home or remote working
#J-18808-Ljbffr
