Executive Officer

Social network you want to login/join with: JOB PURPOSE To be responsible for the organisation and management of the school office and staff. Provide administrative, clerical and secretarial support to the Principal, school staff, and Board of Governors. MAIN DUTIES AND RESPONSIBILITIES Supervision Supervise appropriate staff including the management and allocation of duties. Identify and provide on-the-job training to appropriate staff. General Administrative Processes and Records Provide administrative, clerical and secretarial support for school staff and Board of Governors. Develop, maintain, and operate manual and/or computerized information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc. Complete and submit all returns/records as required. Contact with relevant personnel to receive and provide information. Purchasing and Supplies Administration Operate/oversee requisitioning procedures, including the ordering, purchasing, receiving, checking, storage, and distribution of resources. Stock control of resources. Arrange for the maintenance of equipment in association with other school and Board staff. Finance Receive, receipt and account for all cash. Bank monies and maintain banking records. Communicate with relevant personnel and provide assistance in relation to financial procedures. Reception, Secretarial and Secretariat Operate the telephone/switchboard, receive visitors, and provide hospitality as required. Provide word processing/typing, filing, duplication, and photocopying support for administrative processes, including the use of E-mail, intranet, and internet facilities, where appropriate. Sort, screen, and distribute all mail. Ensure the secure storage of valuable items and confidential documentation. Draft correspondence, obtain and update lists of guests, issue invitations, prepare tickets and programmes as required for school functions. Maintain diaries, arrange appointments, meetings, and provide a secretarial service for all staff within the school. Communicate regularly with professional staff from outside agencies in order to receive/provide information (e.g., medical personnel, social services agency personnel, etc.). Keep staff, pupils, and parents informed of matters relating to school activities. Service meetings and draft minutes as required. Other Duties Assist work placement students with practical tasks and assignments within the school office (where appropriate). Such other duties as may be assigned within the level of the job.

#J-18808-Ljbffr