The company:
Williams’ core competencies are the design and development of racing cars to compete in the Formula One World Championship. As one of the world's leading Formula One teams, the company has secured 16 FIA Formula One World Championship titles since its foundation in 1977 and is now moving into an exciting era under new ownership defined by relentless innovation and living sustainable performance in every dimension.
We are looking for an
Executive Team Assistant
to provide first-class administrative and logistical support to the Team Principals Office and Board members to ensure demands are met for the smooth running of the office in an efficient and cost-effective way. To thrive in this role, the successful candidate will possess experience in a similar support type role demonstrating proficiency in handling a demanding workload, consistently having the ability to stay one step ahead and commitment to provide outstanding support when needed. This will be key to being successful in this dynamic environment. As an
Executive Team Assistant , you will:
Support the coordination and scheduling of internal and external meetings and/or events including logistics, issuing and collating agendas/itineraries, booking meeting rooms, venues, providing refreshments and catering arrangements, booking in guests, hosting/chaperoning. Manage and coordinate diaries across different time zones and locations. Set up meetings and conference calls (including catering where required), group boards, and committees. Assist and support the collation of board packs, typing and distributing as necessary. Support the organizing of travel and transfers, accommodation, ground transfers, and floats (race and non-race). Deal with incoming/outgoing correspondence, collecting, and distributing post (open and filter where required). Support the team with planning, implementing, and monitoring ad hoc projects and activities to ensure the Teams Principals Office runs smoothly. Support with timely finance processes (raising requisitions, approvals, expenses, credit card reconciliation, and race float management as required). Support and cover the wider Assistant Team during holidays and sick leave. The ideal candidate will have:
Recent experience of working in a dynamic office environment with evidence demonstrating discretion, tact, diplomacy, initiative, and a willingness to learn. Strong organisational, communication, and literacy skills. A self-starter with a continuous learning mindset. Demonstrate a proactive and flexible approach especially when working under pressure to deadlines. Calm under pressure and able to work at a fast pace in a dynamic environment. Proficient across Microsoft platforms. Ability to work autonomously under previously set direction. Ability to build and maintain relationships at all levels. What can Williams offer? The Williams Group is based in a multi-acre complex located in Grove, Oxfordshire. The Williams Group offers a competitive holiday package, staff events/open days, a subsidised restaurant on site, and various car schemes. We have an on-site gym (open 24 hours a day) as well as various fitness classes including outdoor bootcamps, pilates, and yoga free for all staff and contractors to use. Aside from these benefits, we can offer free onsite parking and large open green spaces to unwind during breaks. We are based just 30 mins from Oxford City Centre by bus. Williams is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.
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Executive Team Assistant
to provide first-class administrative and logistical support to the Team Principals Office and Board members to ensure demands are met for the smooth running of the office in an efficient and cost-effective way. To thrive in this role, the successful candidate will possess experience in a similar support type role demonstrating proficiency in handling a demanding workload, consistently having the ability to stay one step ahead and commitment to provide outstanding support when needed. This will be key to being successful in this dynamic environment. As an
Executive Team Assistant , you will:
Support the coordination and scheduling of internal and external meetings and/or events including logistics, issuing and collating agendas/itineraries, booking meeting rooms, venues, providing refreshments and catering arrangements, booking in guests, hosting/chaperoning. Manage and coordinate diaries across different time zones and locations. Set up meetings and conference calls (including catering where required), group boards, and committees. Assist and support the collation of board packs, typing and distributing as necessary. Support the organizing of travel and transfers, accommodation, ground transfers, and floats (race and non-race). Deal with incoming/outgoing correspondence, collecting, and distributing post (open and filter where required). Support the team with planning, implementing, and monitoring ad hoc projects and activities to ensure the Teams Principals Office runs smoothly. Support with timely finance processes (raising requisitions, approvals, expenses, credit card reconciliation, and race float management as required). Support and cover the wider Assistant Team during holidays and sick leave. The ideal candidate will have:
Recent experience of working in a dynamic office environment with evidence demonstrating discretion, tact, diplomacy, initiative, and a willingness to learn. Strong organisational, communication, and literacy skills. A self-starter with a continuous learning mindset. Demonstrate a proactive and flexible approach especially when working under pressure to deadlines. Calm under pressure and able to work at a fast pace in a dynamic environment. Proficient across Microsoft platforms. Ability to work autonomously under previously set direction. Ability to build and maintain relationships at all levels. What can Williams offer? The Williams Group is based in a multi-acre complex located in Grove, Oxfordshire. The Williams Group offers a competitive holiday package, staff events/open days, a subsidised restaurant on site, and various car schemes. We have an on-site gym (open 24 hours a day) as well as various fitness classes including outdoor bootcamps, pilates, and yoga free for all staff and contractors to use. Aside from these benefits, we can offer free onsite parking and large open green spaces to unwind during breaks. We are based just 30 mins from Oxford City Centre by bus. Williams is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.
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