Facilities Coordinator

Summary: The primary role of a Facilities Coordinator is to provide support for, monitor the performance of, and coordinate a small team of multi-skilled operatives. This role involves developing close working relationships with key client stakeholders/partners, landlords, managing agents, and all facilities vendors. The individual in this role ensures that all tasks are completed in a timely and accurate manner. Job Responsibilities: Providing support for, monitoring the performance of, and coordinating a small team of multi-skilled operatives. Developing a close working relationship with key client stakeholders/partners, and all facilities vendors. Assisting in the management of all contractors on site to ensure they perform to the required standards. Assisting in the procurement of vendors and services as required. Assisting in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner. Ensuring prompt and accurate management of purchase orders in the internal financial management platform. Assisting with the monthly accrual reports and helping monitor the finance trackers. Conducting site inspections, assessments, regular audits, and carrying out safety procedures as well as all building procedures, ad-hoc duties, and performance measures. Assisting in the implementation of the property risk management program and industry best practice operations. Maintaining premises in neat and good working condition at all times. Supporting the implementation and monitoring of disaster recovery and business continuity plans. Following established escalation procedures and incident reporting procedures. Providing support for regular management reports and projects as required. Achieving Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets. Skills: Ability to work both independently and as part of a team. Previous experience within a facilities role (at least 2 years). Self-motivated with a confident and energetic attitude. Excellent verbal and written communication skills. Ability to work well under pressure and be flexible.

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