Facilities Coordinator
London
£40,000 to £43,000 depending on Exp
Facilities Coordinator vacancy in London for the corporate HQ of an exciting global fashion company. We are looking for a
Facilities Coordinator
to join our client's team in a pivotal, customer-facing role or their prestigious offices. The position combines front-of-house responsibilities with facilities management, ensuring seamless operations for their most senior UK-based leaders and their visitors. The role includes working closely with a team of three receptionists to provide an exceptional first impression while managing key facilities processes. This position is ideal for a professional with a strong
facilities background
and excellent interpersonal skills who can handle high-profile individuals and ensure adherence to company processes. Key Responsibilities Front-of-House Duties: Welcoming visitors and providing a five-star reception service. Coordinating and preparing for meetings in the boardrooms. Managing shared desk bookings (in line with the company’s hot-desking policy) and facilitating desk swaps when necessary. Supporting high-profile leaders, ensuring their needs are anticipated and met. Ordering catering and refreshments for meetings as required. Facilities Coordination: Scheduling and liaising with contractors for maintenance and services. Monitoring and resolving issues on the floor, acting as a floor coordinator. Ensuring Health & Safety processes are followed, reporting issues and scheduling inspections. Overseeing meeting room and desk setups, ensuring seamless functionality. Administrative and Tech Support: Proficient in Outlook and Excel, with the ability to set up Teams meetings. Managing booking systems for desks and meeting rooms. General administrative support to ensure smooth day-to-day operations. About You The ideal candidate will be an experienced facilities professional with a background in customer service and the confidence to interact with senior leaders. You will need to be proactive, approachable, and well-organized, with the ability to manage multiple tasks efficiently. Essential Skills and Experience: Previous experience in
facilities management , ideally within a front-of-house or corporate environment. Strong IT skills, including
Outlook ,
Excel , and the ability to set up
Teams meetings . Excellent communication and interpersonal skills, with the ability to interact confidently with high-profile individuals. Strong organizational skills with the ability to multitask and prioritize. A professional, approachable demeanor with the confidence to stand strong when necessary
and ensure adherence to processes. Knowledge of Health & Safety regulations and experience liaising with contractors. Equal Opportunities Statement: We are an equal opportunities employer and welcome applications from all suitably qualified candidates, regardless of race, gender, disability, religion/belief, sexual orientation, or age.
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Facilities Coordinator vacancy in London for the corporate HQ of an exciting global fashion company. We are looking for a
Facilities Coordinator
to join our client's team in a pivotal, customer-facing role or their prestigious offices. The position combines front-of-house responsibilities with facilities management, ensuring seamless operations for their most senior UK-based leaders and their visitors. The role includes working closely with a team of three receptionists to provide an exceptional first impression while managing key facilities processes. This position is ideal for a professional with a strong
facilities background
and excellent interpersonal skills who can handle high-profile individuals and ensure adherence to company processes. Key Responsibilities Front-of-House Duties: Welcoming visitors and providing a five-star reception service. Coordinating and preparing for meetings in the boardrooms. Managing shared desk bookings (in line with the company’s hot-desking policy) and facilitating desk swaps when necessary. Supporting high-profile leaders, ensuring their needs are anticipated and met. Ordering catering and refreshments for meetings as required. Facilities Coordination: Scheduling and liaising with contractors for maintenance and services. Monitoring and resolving issues on the floor, acting as a floor coordinator. Ensuring Health & Safety processes are followed, reporting issues and scheduling inspections. Overseeing meeting room and desk setups, ensuring seamless functionality. Administrative and Tech Support: Proficient in Outlook and Excel, with the ability to set up Teams meetings. Managing booking systems for desks and meeting rooms. General administrative support to ensure smooth day-to-day operations. About You The ideal candidate will be an experienced facilities professional with a background in customer service and the confidence to interact with senior leaders. You will need to be proactive, approachable, and well-organized, with the ability to manage multiple tasks efficiently. Essential Skills and Experience: Previous experience in
facilities management , ideally within a front-of-house or corporate environment. Strong IT skills, including
Outlook ,
Excel , and the ability to set up
Teams meetings . Excellent communication and interpersonal skills, with the ability to interact confidently with high-profile individuals. Strong organizational skills with the ability to multitask and prioritize. A professional, approachable demeanor with the confidence to stand strong when necessary
and ensure adherence to processes. Knowledge of Health & Safety regulations and experience liaising with contractors. Equal Opportunities Statement: We are an equal opportunities employer and welcome applications from all suitably qualified candidates, regardless of race, gender, disability, religion/belief, sexual orientation, or age.
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