We are seeking an organised, detail-oriented Facilities Co-ordinator to oversee the smooth functioning of our office operations. This role ensures that administrative tasks, office resources, and staff support are managed efficiently, creating a productive and positive work environment.
Key Responsibilities
Office Administration:
Oversee day-to-day office operations and ensure the office environment is well-organised and fully equipped Maintain office supply inventory, ordering and restocking as needed Manage incoming and outgoing correspondence, including mail, emails, and phone calls Facilities Management:
Coordinate with vendors, service providers, and building management for office maintenance, repairs, and improvements Ensure compliance with health and safety regulations Team Support:
Serve as a liaison between employees and leadership for administrative matters Plan and coordinate staff events, meetings, and celebrations Budget and Financial Oversight:
Track and manage office-related expenses, ensuring adherence to budget guidelines Coordinate with the finance team for payments Technology and Systems Management:
Coordinate with IT support for the maintenance of office hardware, software, and systems Ensure office technology is functioning and accessible to all team members Skills & Qualifications: Ideally proven experience as an Office Manager, Facilities Coordinator, or a similar role would be beneficial Excellent organisational and multitasking abilities Strong written and verbal communication skills Proficiency in office software (e.g., MS Office) Familiarity with basic HR practices is a plus Knowledge of office management responsibilities, systems, and procedures Ability to handle confidential information with discretion Working Hours and Environment: This is a part-time role with hours between Monday to Friday 9.30am through to 2.30pm. This is a hybrid role which requires a need to be in-office on a Wednesday and Thursday, with occasional flexibility based on organisational needs. The successful candidate must hold a full, clean driving licence and have access to their own vehicle, as travel between locations may be required.
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Oversee day-to-day office operations and ensure the office environment is well-organised and fully equipped Maintain office supply inventory, ordering and restocking as needed Manage incoming and outgoing correspondence, including mail, emails, and phone calls Facilities Management:
Coordinate with vendors, service providers, and building management for office maintenance, repairs, and improvements Ensure compliance with health and safety regulations Team Support:
Serve as a liaison between employees and leadership for administrative matters Plan and coordinate staff events, meetings, and celebrations Budget and Financial Oversight:
Track and manage office-related expenses, ensuring adherence to budget guidelines Coordinate with the finance team for payments Technology and Systems Management:
Coordinate with IT support for the maintenance of office hardware, software, and systems Ensure office technology is functioning and accessible to all team members Skills & Qualifications: Ideally proven experience as an Office Manager, Facilities Coordinator, or a similar role would be beneficial Excellent organisational and multitasking abilities Strong written and verbal communication skills Proficiency in office software (e.g., MS Office) Familiarity with basic HR practices is a plus Knowledge of office management responsibilities, systems, and procedures Ability to handle confidential information with discretion Working Hours and Environment: This is a part-time role with hours between Monday to Friday 9.30am through to 2.30pm. This is a hybrid role which requires a need to be in-office on a Wednesday and Thursday, with occasional flexibility based on organisational needs. The successful candidate must hold a full, clean driving licence and have access to their own vehicle, as travel between locations may be required.
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