About the role
HHE is a small charity, with a big impact. It delivers a set of simple, but impactful essential services, using an uncomplicated business model. The successful candidate will be a well-rounded business practitioner who has a proven, operational track record.
The Finance and Office Manager is a critical role, which supports the running of the charity effectively and efficiently. You will strive to continually improve systems and procedures, and you will be at the heart of enabling it to grow and help more people living with hearing loss.
This is a great opportunity for the right person to roll up their sleeves and make a great charity, even greater! Sound like you? Read on.
Job Title:
Finance and Office Manager Role Purpose:
Manage the financial administration of the charity, and lead on office management, ensuring compliance with legal obligations, reviewing and upholding existing policies and systems, as well as implementing new processes when required. Salary:
£18,243 actual ( £30,000 FTE) Hours:
22.5 hours per week (worked across 3 days) Location:
Office based in mid-Essex. Currently in central Chelmsford. Travel across Essex will be required. Contract:
Permanent Keep Quickbooks updated Process and prepare invoices, receipts and payments Reconciling company bank statements monthly Run monthly payroll using Quickbooks Banking cheques and cash from collection tins Checking expenses claims and processing Dealing with financial paperwork and filing Dealing with any financial queries Prepare annual Gift Aid returns Create project finance reports as required by the CEO Support the efficient running of the organisation’s processes and systems including liaising with external suppliers and advising the CEO on procurement of resources e.g. IT, data management systems. Ensure the policy library is up to date and monitor compliance. Support with review of Business continuity plan. Be the main point of contact for suppliers and ensure office supplies and resources are adequately stocked. Maintain the data asset register and IT asset register. Support our infrastructure including policies, procedures, premises and risk assessments. Support with induction and training of new starters on policies, health and safety, data management, finance procedures Monitor, complete, and record risk assessments and health and safety checks for the office site. Key working relationships: CEO Treasurer and Board of Trustees Staff team Volunteers Existing/potential funders and partner organisations Person Specification — Experience and Skills Essential Experience of managing financial accounting systems, preferably Quickbooks. Knowledge of managing multiple funding streams, preferably in a charity context. Positive, proactive approach, with an ability to problem-solve and the drive to develop and implement new systems and processes as necessary Well-developed communications and interpersonal skills with an ability to build strong relationships and working partnerships. Excellent attention to detail and accuracy in all work with well developed organisational and administrative ability, including proven success in setting up systems, keeping records and delivering financial reports. Proactive in staying up to date with financial regulations, charity financial issues and best practice and applying knowledge appropriately to support the development of the organization. Computer literate, and highly competent in all Microsoft Office applications. Commitment to our mission and values. Confident communicator with excellent standard of both written and verbal English. Commitment to professional development and willingness to undertake training required for the role Desirable Knowledge of the challenges associated with hearing loss. Knowledge of charitable policies, practices, and legal duties. Appreciation of issues faced by small charities, including funding opportunities and challenges. Experience of report writing Knowledge of local voluntary and statutory sector services Essential Personal Qualities: Commitment to our mission and values. Efficient, reliable, and collaborative working style. Confident and authentic communicator with high levels of emotional intelligence. Self-motivating and able to work independently. An aptitude to deal with unexpected issues when they might arise. Ability to multi-task and stay calm when under pressure What we offer in return? A supportive and inclusive working environment. A competitive salary 28 days annual leave Time off at Christmas in addition to your annual leave. NEST Pension Scheme A commitment to work-life balance with flexible working options. Hearing Help Essex is committed to Equal Opportunities for all present and potential staff, volunteers, and service users. We expect all employees and volunteers to understand, support, and apply this through their working practices which requires all individuals to be treated with respect, dignity, courtesy, fairness and consideration. We welcome applications from all. We actively encourage applications from people with a lived experience of hearing loss, supporting you and your requirements. All those invited to interview will have the opportunity to discuss any reasonable adjustments that are required to ensure a positive interview experience. This is an outline Job description and may be subject to change, according to the needs of the charity, in consultation with the post holder. Application Information: If you would like an informal conversation about the role prior to applying please contact Sophie Ede on 01245 496347 or email sophie.ede@hearinghelpessex.org.uk Job Types: Part-time, Permanent Pay: £18,243.00 per year Expected hours: 22.5 per week Benefits: Additional leave Casual dress Company pension Flexitime Free parking On-site parking Schedule: Monday to Friday Work Location: In person Application deadline: 13/01/2025 Expected start date: 01/04/2025
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Finance and Office Manager Role Purpose:
Manage the financial administration of the charity, and lead on office management, ensuring compliance with legal obligations, reviewing and upholding existing policies and systems, as well as implementing new processes when required. Salary:
£18,243 actual ( £30,000 FTE) Hours:
22.5 hours per week (worked across 3 days) Location:
Office based in mid-Essex. Currently in central Chelmsford. Travel across Essex will be required. Contract:
Permanent Keep Quickbooks updated Process and prepare invoices, receipts and payments Reconciling company bank statements monthly Run monthly payroll using Quickbooks Banking cheques and cash from collection tins Checking expenses claims and processing Dealing with financial paperwork and filing Dealing with any financial queries Prepare annual Gift Aid returns Create project finance reports as required by the CEO Support the efficient running of the organisation’s processes and systems including liaising with external suppliers and advising the CEO on procurement of resources e.g. IT, data management systems. Ensure the policy library is up to date and monitor compliance. Support with review of Business continuity plan. Be the main point of contact for suppliers and ensure office supplies and resources are adequately stocked. Maintain the data asset register and IT asset register. Support our infrastructure including policies, procedures, premises and risk assessments. Support with induction and training of new starters on policies, health and safety, data management, finance procedures Monitor, complete, and record risk assessments and health and safety checks for the office site. Key working relationships: CEO Treasurer and Board of Trustees Staff team Volunteers Existing/potential funders and partner organisations Person Specification — Experience and Skills Essential Experience of managing financial accounting systems, preferably Quickbooks. Knowledge of managing multiple funding streams, preferably in a charity context. Positive, proactive approach, with an ability to problem-solve and the drive to develop and implement new systems and processes as necessary Well-developed communications and interpersonal skills with an ability to build strong relationships and working partnerships. Excellent attention to detail and accuracy in all work with well developed organisational and administrative ability, including proven success in setting up systems, keeping records and delivering financial reports. Proactive in staying up to date with financial regulations, charity financial issues and best practice and applying knowledge appropriately to support the development of the organization. Computer literate, and highly competent in all Microsoft Office applications. Commitment to our mission and values. Confident communicator with excellent standard of both written and verbal English. Commitment to professional development and willingness to undertake training required for the role Desirable Knowledge of the challenges associated with hearing loss. Knowledge of charitable policies, practices, and legal duties. Appreciation of issues faced by small charities, including funding opportunities and challenges. Experience of report writing Knowledge of local voluntary and statutory sector services Essential Personal Qualities: Commitment to our mission and values. Efficient, reliable, and collaborative working style. Confident and authentic communicator with high levels of emotional intelligence. Self-motivating and able to work independently. An aptitude to deal with unexpected issues when they might arise. Ability to multi-task and stay calm when under pressure What we offer in return? A supportive and inclusive working environment. A competitive salary 28 days annual leave Time off at Christmas in addition to your annual leave. NEST Pension Scheme A commitment to work-life balance with flexible working options. Hearing Help Essex is committed to Equal Opportunities for all present and potential staff, volunteers, and service users. We expect all employees and volunteers to understand, support, and apply this through their working practices which requires all individuals to be treated with respect, dignity, courtesy, fairness and consideration. We welcome applications from all. We actively encourage applications from people with a lived experience of hearing loss, supporting you and your requirements. All those invited to interview will have the opportunity to discuss any reasonable adjustments that are required to ensure a positive interview experience. This is an outline Job description and may be subject to change, according to the needs of the charity, in consultation with the post holder. Application Information: If you would like an informal conversation about the role prior to applying please contact Sophie Ede on 01245 496347 or email sophie.ede@hearinghelpessex.org.uk Job Types: Part-time, Permanent Pay: £18,243.00 per year Expected hours: 22.5 per week Benefits: Additional leave Casual dress Company pension Flexitime Free parking On-site parking Schedule: Monday to Friday Work Location: In person Application deadline: 13/01/2025 Expected start date: 01/04/2025
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