Job Purpose:
We are looking for an enthusiastic and efficient individual with an interest in the voluntary sector to join our friendly team. The post holder will be responsible for the effective running of our three offices, alongside some finance duties and HR administration.
Main Duties:
The following is typical of the duties the postholder will be expected to perform. It is not necessarily exhaustive and other duties of a similar nature and level may be required from time to time.
1. Finance
Bookkeeping Support: Support the assistant treasurer in maintaining accurate financial records, including processing invoices, accruals, prepayments receipts, and payments on Sage. Expense Management: Manage expense claims and reconcile day-to-day spending. Production of quarterly accounts from Sage. 2. Office Management
Oversee Daily Office Operations: Ensure the smooth running of three offices, managing insurance cover, telephone system, office supplies, equipment, and any maintenance or repairs needed. Liaise with Vendors and Service Providers: Manage relationships with suppliers (e.g., office supplies, IT services, maintenance). Office Coordination: Oversee office and ensure health and safety regulations are met in all locations, conducting safety inspections as needed. 3. Human Resources (HR)
Staff Onboarding and Offboarding: Manage recruitment processes, including posting job adverts, scheduling interviews, conducting inductions for new staff, and handling exit processes for departing employees. HR Administration: Maintain employee records including annual leave and ensure compliance with employment laws. 4. Compliance & Charity Governance
Policy Management: In conjunction with the CEO, ensure all charity policies (e.g., health and safety, safeguarding, data protection) are up-to-date and communicated to staff. 5. Team Meetings & Communication
Organise Team Meetings: Plan and schedule monthly team meetings. Meeting Agendas & Minutes: Prepare agendas, coordinate meeting materials, and take minutes during meetings, ensuring key actions are documented. Internal Communication: Act as a central point of contact for all staff, ensuring that communications between teams, across offices, and to stakeholders are clear and timely. This role requires multitasking, strong organisational skills, and the ability to adapt to the charity's changing needs. The office manager is often a central hub for communication, operations, and administrative tasks, contributing to both the efficiency of the charity and its mission. Salary:
£29,000 FTE Job Types:
Part-time, Permanent Pay:
Up to £29,000.00 per year Expected hours:
30 per week Benefits: Additional leave Company pension Free parking On-site parking Private medical insurance Sick pay Schedule: Monday to Friday Work Location:
In person
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Bookkeeping Support: Support the assistant treasurer in maintaining accurate financial records, including processing invoices, accruals, prepayments receipts, and payments on Sage. Expense Management: Manage expense claims and reconcile day-to-day spending. Production of quarterly accounts from Sage. 2. Office Management
Oversee Daily Office Operations: Ensure the smooth running of three offices, managing insurance cover, telephone system, office supplies, equipment, and any maintenance or repairs needed. Liaise with Vendors and Service Providers: Manage relationships with suppliers (e.g., office supplies, IT services, maintenance). Office Coordination: Oversee office and ensure health and safety regulations are met in all locations, conducting safety inspections as needed. 3. Human Resources (HR)
Staff Onboarding and Offboarding: Manage recruitment processes, including posting job adverts, scheduling interviews, conducting inductions for new staff, and handling exit processes for departing employees. HR Administration: Maintain employee records including annual leave and ensure compliance with employment laws. 4. Compliance & Charity Governance
Policy Management: In conjunction with the CEO, ensure all charity policies (e.g., health and safety, safeguarding, data protection) are up-to-date and communicated to staff. 5. Team Meetings & Communication
Organise Team Meetings: Plan and schedule monthly team meetings. Meeting Agendas & Minutes: Prepare agendas, coordinate meeting materials, and take minutes during meetings, ensuring key actions are documented. Internal Communication: Act as a central point of contact for all staff, ensuring that communications between teams, across offices, and to stakeholders are clear and timely. This role requires multitasking, strong organisational skills, and the ability to adapt to the charity's changing needs. The office manager is often a central hub for communication, operations, and administrative tasks, contributing to both the efficiency of the charity and its mission. Salary:
£29,000 FTE Job Types:
Part-time, Permanent Pay:
Up to £29,000.00 per year Expected hours:
30 per week Benefits: Additional leave Company pension Free parking On-site parking Private medical insurance Sick pay Schedule: Monday to Friday Work Location:
In person
#J-18808-Ljbffr
