Fleet Sales Administrator Crawley Jaguar Land Rover

JOB PURPOSE The role of the Fleet Sales Administrator is to: Be responsible for all administrative aspects of the order, supply and payment of new Fleet & Business vehicles from within the business, in accordance with company and franchise processes and policies. Department/Business/Location: Fleet Reports to: Fleet Manager KEY RESPONSIBILITIES Use relevant systems/vehicle files for processing new fleet vehicle orders to support the sales function. Set up and maintain customer information accurately including key contact details, to ensure high quality data for reporting. Ensure all vehicles are funded appropriately and any issues in this regard notified to the Fleet Sales Manager immediately. Complete and submit the relevant forms via AFRL to conform to legislation (V55, Vehicle Tax). Ensure all monies are physically received in respect of manufacturer support bonuses and reconcile these correctly on the DMS. Carry out HPI checks on part exchange vehicles as required and report findings. Raise relevant internal paperwork (purchase invoices, cheques, finance documents) ensuring accuracy at all times. Ensure all queries are handled pro-actively, promptly and accurately. Maintain safe working practices and ensure compliance with the policies, processes and standards of the business. Assist the Fleet team with order updates, booking deliveries, delivery paperwork & finance debtors. Ensure all files meet internal & external compliance requirements. Skills & Requirements Essential Smart appearance. Competency in numeracy, literacy and IT. Experience Experience in an Administrative role essential. The Harwoods Way Harwoods Group is a values led, family owned automotive retail group that was founded in 1931. Our values are lived and breathed by all of our colleagues to enable industry leading customer experience and colleague engagement, as detailed below: We Treasure our people and our customers We challenge ourselves to grow & improve We grab responsibility We run in the same direction as one team We inject energy and fun into our work We are a top 30 automotive dealer group, as ranked by annual turnover on AM100, representing the following brand partners: Bentley, McLaren, Aston Martin, Jaguar, Land Rover, Audi, Volvo, INEOS, BMW & Mini (Service), MAN We operate across 6 counties in the South East of England, namely: Surrey, East Sussex, West Sussex, Kent, Wiltshire, Hampshire With a high colleague engagement score of 72%, Harwoods Group has a real differentiator with our industry leading people development programme, including: recruitment and selection onboarding induction probation lets talk one to ones Harwoods Academy succession and development colleague recognition After continued growth, we now operate with circa 1,100 colleagues across circa 28 state of the art facilities. Job Type:

Full-time Pay:

£27,500.00-£30,000.00 per year Additional pay: Bonus scheme Performance bonus Benefits: Company pension Employee discount On-site parking Referral programme Schedule: Monday to Friday No weekends Work Location:

In person Reference ID:

Crawley JLR

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