King's College Hospital NHS Foundation Trust
The post-holder will provide a high level of administrative support to undergraduate students, doctors in training, Educational and Clinical Supervisors, Training Programme Directors and the Undergraduate Co-ordinator. Main duties of the job
To provide administrative support for the undergraduate programmes on the PRUH site (Stages 1, 2 and 3), including organising regular undergraduate inductions, booking suitable training rooms, and ensuring that the rooms are set up appropriately. To work with the Medical Undergraduate Coordinator and clinical leads to produce undergraduate timetables for all Stages and all rotations for the undergraduate programmes. To liaise with Kings College London (KCL) Administrators and local leads to ensure that information is shared between all relevant teams within PRUH, Denmark Hill and KCL. To represent the PRUH site at regular Undergraduate Administrator meetings. To provide secretarial and administrative support to the DME and Associate DME for all undergraduate areas. To organise and minute regular local undergraduate faculty meetings. To provide pastoral support to undergraduates when needed and escalate any concerns/issues as appropriate to the DME team and/or KCL. To assist with the preparation of documentation to support contract quality assurance and contract monitoring reporting and internal/external visits. To process all undergraduate expense claims through to finance according to local procedures and ensure that accurate records are kept. About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people. Job responsibilities
To provide secretarial and administrative support to the PGMDE PRUH Site Service Manager and Medical Education Manager, including typing, photocopying, minute taking, filing and general administrative tasks. Assist with the administration of Training Programmes and Courses held on the PRUH site as required. Assist with data entry as required for all PGMDE systems. General office duties including answering phone, taking messages, opening post, and welcoming visitors to the Department. Arrange meetings as required, ordering hospitality and booking venues. In the absence of members of the PGMDE Team, provide appropriate cover to ensure quality service to all Centre users. Assist with the preparation of documentation to support contract quality assurance and monitoring reporting. Maintain confidentiality in accordance with the Data Protection Act and the Trust's Information Systems Security Policy. Person Specification
Education
NVQ Level 3 plus a good general education including Maths and English to GCSE level or equivalent. European Computer Driving Licence (ECDL) or equivalent with a high level of IT literacy and competence with Microsoft Packages. Skills
Excellent communication skills in English, verbal and written. Ability to work on own initiative, prioritise workload and work to deadlines without constant supervision. Experience
Experience of an education and training department/organisation. Experience of working within the NHS. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Address
Princess Royal University Hospital, Orpington Salary
£31,081 to £33,665 a year per annum inc HCA's Contract
Permanent Working pattern
Full-time Reference number
213-CORP-6842694 Job locations
Princess Royal University Hospital, Orpington
#J-18808-Ljbffr
The post-holder will provide a high level of administrative support to undergraduate students, doctors in training, Educational and Clinical Supervisors, Training Programme Directors and the Undergraduate Co-ordinator. Main duties of the job
To provide administrative support for the undergraduate programmes on the PRUH site (Stages 1, 2 and 3), including organising regular undergraduate inductions, booking suitable training rooms, and ensuring that the rooms are set up appropriately. To work with the Medical Undergraduate Coordinator and clinical leads to produce undergraduate timetables for all Stages and all rotations for the undergraduate programmes. To liaise with Kings College London (KCL) Administrators and local leads to ensure that information is shared between all relevant teams within PRUH, Denmark Hill and KCL. To represent the PRUH site at regular Undergraduate Administrator meetings. To provide secretarial and administrative support to the DME and Associate DME for all undergraduate areas. To organise and minute regular local undergraduate faculty meetings. To provide pastoral support to undergraduates when needed and escalate any concerns/issues as appropriate to the DME team and/or KCL. To assist with the preparation of documentation to support contract quality assurance and contract monitoring reporting and internal/external visits. To process all undergraduate expense claims through to finance according to local procedures and ensure that accurate records are kept. About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people. Job responsibilities
To provide secretarial and administrative support to the PGMDE PRUH Site Service Manager and Medical Education Manager, including typing, photocopying, minute taking, filing and general administrative tasks. Assist with the administration of Training Programmes and Courses held on the PRUH site as required. Assist with data entry as required for all PGMDE systems. General office duties including answering phone, taking messages, opening post, and welcoming visitors to the Department. Arrange meetings as required, ordering hospitality and booking venues. In the absence of members of the PGMDE Team, provide appropriate cover to ensure quality service to all Centre users. Assist with the preparation of documentation to support contract quality assurance and monitoring reporting. Maintain confidentiality in accordance with the Data Protection Act and the Trust's Information Systems Security Policy. Person Specification
Education
NVQ Level 3 plus a good general education including Maths and English to GCSE level or equivalent. European Computer Driving Licence (ECDL) or equivalent with a high level of IT literacy and competence with Microsoft Packages. Skills
Excellent communication skills in English, verbal and written. Ability to work on own initiative, prioritise workload and work to deadlines without constant supervision. Experience
Experience of an education and training department/organisation. Experience of working within the NHS. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Address
Princess Royal University Hospital, Orpington Salary
£31,081 to £33,665 a year per annum inc HCA's Contract
Permanent Working pattern
Full-time Reference number
213-CORP-6842694 Job locations
Princess Royal University Hospital, Orpington
#J-18808-Ljbffr
