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Job Scope
The Royal Society's mission is to recognise, promote and support excellence in science and to encourage the development and use of science for the benefit of humanity. The Royal Society Grants team is responsible for administering the Society's grants programmes including the major fellowships, international collaborations, capacity building initiatives, innovation and industry programmes.
Working as part of a new team and reporting to Funding and Assurance (F&A) Senior Manager, the postholder will support the delivery of funding and assurance activities within the grants section, providing dedicated support to the Faraday Discovery Fellowship (FDF).
We are seeking a candidate with strong attention to detail who is accustomed to working with timetabled deadlines. Candidates must display a positive attitude towards managing high-volume tasks, showcasing the ability to work efficiently and effectively under pressure.
Reports to:
Funding and Assurance Senior Manager Line manages:
N/A Hours:
full-time, 35 hours per week Location:
Carlton House Terrace, London, SW1Y 5AG plus hybrid remote working Pay Band:
C Contract type:
Permanent Salary:
£38,005 Application closing date:
7 February 2025 at 23:59. Interview date:
25 February 2025. Please note that we are unable to offer sponsorship for this role. Responsibilities Grant commissioning and contracting
Conduct thorough financial due diligence for successful Faraday Discovery Fellowship applications, identifying and addressing issues in collaboration with host organisations. Monitor payment schedule setup on grant management system flagging errors to grant managers. Resolve grants finances queries from both internal and external stakeholders.
Financial Reporting and Budget management
Manage the annual financial reporting for the Faraday Discovery Fellowship, ensuring accuracy, timely submission, and compliance with regulations. Collaborate with key stakeholders to gather data, review financial statements, and provide insights to senior management. Support Funding and Assurance (F&A) Senior Manager managing the finance systems and finance dashboards. Support the distribution and monitoring of reporting timetable activities. Support the F&A Month-end reconciliations and quarterly financial reporting and forecasting. Support with data quality activities on the grant management system, resolving issues which could impact forecasting and payment runs activities.
Post-award management
Manage the closure of grants, including the reconciliation of stand-alone grants and main fellowships and scheduling final reports. Liaise with Research Offices to negotiate return and value of refunds. Create and schedule new payment schedules.
Grant finance monitoring
Deliver final finance reconciliation activities and refund receivables activities. Support F&A senior manager with payment schedules monitoring activities. Support the delivery of the monthly payment run and approval activities. Monitor F&A mailbox, directing email queries to relevant members of the F&A team.
Project management and process improvement
Take ownership of supporting the F&A senior manager in the delivery of the annual project plan by proactively managing deadlines, identifying potential risks, and ensuring timely completion of key milestones. Demonstrate initiative by anticipating challenges, proposing solutions, and ensuring effective communication across teams to drive progress. Additionally, contribute to process improvements and share insights for optimizing project efficiency.
Diversity, Equity and Inclusion
Support activities within the F&A team aimed at increasing Diversity, Equity and Inclusion including encouraging participation from under-represented groups and supporting the development and maintenance of policies and practices to foster greater inclusivity. Role model desired behaviours in line with the Grants Team Charter.
General
Share experience and ideas with others in the Section and the Society and contribute broadly to the Royal Society's mission and priorities.
Key Knowledge and Skills Required KNOWLEDGE AND EXPERIENCE Knowledge of financial management principles and practices
Essential Experience of working in a finance department and/or in a grant management environment
Essential Experience of working to timetables and meeting strict deadlines
Essential Experience working in a team and across teams
Essential Experience of using Microsoft Office (in particular, Excel, Teams & SharePoint)
Essential Educated to degree standard or equivalent
Essential SKILLS Excellent communication (oral and written) and interpersonal skills
Essential Strong numeric and IT skills
Essential Strong attention to detail and meticulous record keeping
Essential Good analytical and problem-solving skills
Essential Excellent organisational and time management skills
Essential Competencies Self-management Enthusiastic and positive attitude Reliable and consistent Output is accurate and of high quality Punctual and meets deadlines Confident of own abilities Knows personal values, strengths, weaknesses, opportunities and limits Gains insight and learns from mistakes Lets go of an issue and knows when to move on Is open and non-defensive when faced with criticism Ensures actions are consistent with words and messages Working with others Willing to cooperate and share knowledge within the team, shares all relevant, critical and useful information Willing to help others in times of need Listens to and acts upon feedback from senior colleagues Able to give simple presentations to sectional colleagues Understands that one's own actions and behaviours will influence how others perceive and engage with the Society Offers assistance if they have the capacity, without the need to be asked Actively seeks opportunities for gaining feedback from others Communicates confidently, asks questions and checks for understanding Values the input of others, balances that with a sense of purpose to get the job done Possesses self-awareness and senses situations prior to acting or communicating Resource management Aware of and works within budgetary and resource constraints Organises own workload prioritising according to business need Flexible and adapts to changing circumstances and priorities Looks for ways to improve quality or results Meets the standards of quality expected of their role Maintains high standards despite pressing deadlines Does work right first time, corrects own errors and regularly produces accurate, thorough, professional work Able to multitask and manage urgency in a calm and practical manner Performs a wide variety of tasks and changes focus quickly as demands change Undertakes additional responsibilities and responds to situations as they arise with minimal fuss and supervision Critical thinking Thinks tasks, queries and problems through and considers what they need to know Uses relevant information when providing a service, solving a problem or dealing with a query Open to new ideas and willing to try them Makes decisions within well-defined guidelines Uses initiative to select most appropriate solution to straightforward problems Analyses both successes and failures for clues to improvement Prepares for problems or opportunities in advance Distinguishes the main issues from side issues Proposes various solutions or options for consideration defining the pros and cons of each Adaptability Adapts to changes in workload without letting standards slip Listens to and accommodates the alternative views of others Takes on new challenges when asked to do so Receptive and accommodating when asked to take on new projects outside of their usual job specification Remains open-minded and changes opinions on the basis of new information Performs a wide variety of tasks and changes focus quickly as demands change Managing people and relationships Values and appreciates the importance of feedback Shares responsibility for the performance and workload of the team where appropriate Handles requests promptly and politely Respects opinions and deals appropriately with complaints Works to improve the performance of oneself and others by pursuing opportunities for continuous learning Constructively helps others in their development Exhibits a 'can-do, will-do' approach and inspires peers to excel Asks questions and probes to understand stated and underlying needs, issues, concerns and problems Addresses concerns and problems fairly, empathetically, decisively and promptly Manages expectations and keeps everyone concerned up-to-date on progress Raises concerns and recommends potential solutions for those processes that negatively impact on relationships, customer service or the fair treatment of customers
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Funding and Assurance Senior Manager Line manages:
N/A Hours:
full-time, 35 hours per week Location:
Carlton House Terrace, London, SW1Y 5AG plus hybrid remote working Pay Band:
C Contract type:
Permanent Salary:
£38,005 Application closing date:
7 February 2025 at 23:59. Interview date:
25 February 2025. Please note that we are unable to offer sponsorship for this role. Responsibilities Grant commissioning and contracting
Conduct thorough financial due diligence for successful Faraday Discovery Fellowship applications, identifying and addressing issues in collaboration with host organisations. Monitor payment schedule setup on grant management system flagging errors to grant managers. Resolve grants finances queries from both internal and external stakeholders.
Financial Reporting and Budget management
Manage the annual financial reporting for the Faraday Discovery Fellowship, ensuring accuracy, timely submission, and compliance with regulations. Collaborate with key stakeholders to gather data, review financial statements, and provide insights to senior management. Support Funding and Assurance (F&A) Senior Manager managing the finance systems and finance dashboards. Support the distribution and monitoring of reporting timetable activities. Support the F&A Month-end reconciliations and quarterly financial reporting and forecasting. Support with data quality activities on the grant management system, resolving issues which could impact forecasting and payment runs activities.
Post-award management
Manage the closure of grants, including the reconciliation of stand-alone grants and main fellowships and scheduling final reports. Liaise with Research Offices to negotiate return and value of refunds. Create and schedule new payment schedules.
Grant finance monitoring
Deliver final finance reconciliation activities and refund receivables activities. Support F&A senior manager with payment schedules monitoring activities. Support the delivery of the monthly payment run and approval activities. Monitor F&A mailbox, directing email queries to relevant members of the F&A team.
Project management and process improvement
Take ownership of supporting the F&A senior manager in the delivery of the annual project plan by proactively managing deadlines, identifying potential risks, and ensuring timely completion of key milestones. Demonstrate initiative by anticipating challenges, proposing solutions, and ensuring effective communication across teams to drive progress. Additionally, contribute to process improvements and share insights for optimizing project efficiency.
Diversity, Equity and Inclusion
Support activities within the F&A team aimed at increasing Diversity, Equity and Inclusion including encouraging participation from under-represented groups and supporting the development and maintenance of policies and practices to foster greater inclusivity. Role model desired behaviours in line with the Grants Team Charter.
General
Share experience and ideas with others in the Section and the Society and contribute broadly to the Royal Society's mission and priorities.
Key Knowledge and Skills Required KNOWLEDGE AND EXPERIENCE Knowledge of financial management principles and practices
Essential Experience of working in a finance department and/or in a grant management environment
Essential Experience of working to timetables and meeting strict deadlines
Essential Experience working in a team and across teams
Essential Experience of using Microsoft Office (in particular, Excel, Teams & SharePoint)
Essential Educated to degree standard or equivalent
Essential SKILLS Excellent communication (oral and written) and interpersonal skills
Essential Strong numeric and IT skills
Essential Strong attention to detail and meticulous record keeping
Essential Good analytical and problem-solving skills
Essential Excellent organisational and time management skills
Essential Competencies Self-management Enthusiastic and positive attitude Reliable and consistent Output is accurate and of high quality Punctual and meets deadlines Confident of own abilities Knows personal values, strengths, weaknesses, opportunities and limits Gains insight and learns from mistakes Lets go of an issue and knows when to move on Is open and non-defensive when faced with criticism Ensures actions are consistent with words and messages Working with others Willing to cooperate and share knowledge within the team, shares all relevant, critical and useful information Willing to help others in times of need Listens to and acts upon feedback from senior colleagues Able to give simple presentations to sectional colleagues Understands that one's own actions and behaviours will influence how others perceive and engage with the Society Offers assistance if they have the capacity, without the need to be asked Actively seeks opportunities for gaining feedback from others Communicates confidently, asks questions and checks for understanding Values the input of others, balances that with a sense of purpose to get the job done Possesses self-awareness and senses situations prior to acting or communicating Resource management Aware of and works within budgetary and resource constraints Organises own workload prioritising according to business need Flexible and adapts to changing circumstances and priorities Looks for ways to improve quality or results Meets the standards of quality expected of their role Maintains high standards despite pressing deadlines Does work right first time, corrects own errors and regularly produces accurate, thorough, professional work Able to multitask and manage urgency in a calm and practical manner Performs a wide variety of tasks and changes focus quickly as demands change Undertakes additional responsibilities and responds to situations as they arise with minimal fuss and supervision Critical thinking Thinks tasks, queries and problems through and considers what they need to know Uses relevant information when providing a service, solving a problem or dealing with a query Open to new ideas and willing to try them Makes decisions within well-defined guidelines Uses initiative to select most appropriate solution to straightforward problems Analyses both successes and failures for clues to improvement Prepares for problems or opportunities in advance Distinguishes the main issues from side issues Proposes various solutions or options for consideration defining the pros and cons of each Adaptability Adapts to changes in workload without letting standards slip Listens to and accommodates the alternative views of others Takes on new challenges when asked to do so Receptive and accommodating when asked to take on new projects outside of their usual job specification Remains open-minded and changes opinions on the basis of new information Performs a wide variety of tasks and changes focus quickly as demands change Managing people and relationships Values and appreciates the importance of feedback Shares responsibility for the performance and workload of the team where appropriate Handles requests promptly and politely Respects opinions and deals appropriately with complaints Works to improve the performance of oneself and others by pursuing opportunities for continuous learning Constructively helps others in their development Exhibits a 'can-do, will-do' approach and inspires peers to excel Asks questions and probes to understand stated and underlying needs, issues, concerns and problems Addresses concerns and problems fairly, empathetically, decisively and promptly Manages expectations and keeps everyone concerned up-to-date on progress Raises concerns and recommends potential solutions for those processes that negatively impact on relationships, customer service or the fair treatment of customers
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