Company Description
114 race victories in Formula 1, nine times Formula 1 Constructors’ Champion, seven times Formula 1 World Drivers Champions and the only team to have won in F1, 24h Le Mans and British Touring Cars. A proven track record that sets Williams Racing apart from the competition. Our unique character, combined with a deep passion for racing and future-oriented thinking, has created the very essence of our company.
Our mission is to win races and, in doing so, establish an authentic racing and lifestyle brand. Pure efficiency and the determination to win are key components of our company’s DNA and its overriding purpose. And it’s not only about being victorious on the racetrack. It is the essential mindset to remain competitive and to achieve success in everything we do.
It follows therefore that Williams' world class people are its most important asset. Our team operates at a high standard to ensure success.
Our commitment to support the next generation of innovators and winners, gives us the opportunity to be ready for every challenge we face. Together we are successful. Together we win. We are Williams.
Job Description
We are looking for a customer-service-focused
Hospitality & Events Manager
to join our growing Hospitality & Events team. This is a fantastic opportunity for someone looking to build on their events experience within the world of motorsport and become part of an agile and growing department. As a Hospitality and Events Manager for Williams Racing, you will be at the forefront of creating extraordinary experiences that seamlessly blend luxury, precision, and passion. With a global outlook and an eye for detail, you will own the end-to-end hospitality journey for allocated races, ensuring that every moment resonates with excellence. Your role will encompass meticulous planning, impeccable execution, and an unwavering commitment to meeting the distinctive needs of our VIP guests. Main Duties:
As a
Hospitality and Events Manager , you will: Support the Senior Hospitality and Events Manager on the delivery of trackside events and hospitality for guests, delivering all contractual partner assets and obligations whilst also supporting the Hospitality and Events Executive in their daily running’s. This includes but not limited to: Assist in establishing the Paddock offering ahead of the season. Build and manage race-specific driver marketing schedules for allocated races, ensuring updates are disseminated to the team. Gather guest information for accreditation, adhering to set deadlines. Manage flexible passes and staff accreditations for allocated races, keeping relevant teams informed. Collaborate with internal teams to meet stakeholder, partner, and prospect requirements. Prepare and maintain guest lists, biographies, and personalised itineraries, including the use of our app based guest management system. Coordinate with various departments and suppliers for necessary equipment and supplies at race locations. Organise the event gifting, liaising with suppliers and the creative team on designs ensuring brand presence and premium quality, as well as managing stock levels. Keep up to date communication with partners/sponsors/agencies on accreditation deadlines. Assist in the management and build of the branded hospitality suite including freight, design, catering, Wi-Fi, hosting and entertainment. Management of hospitality unit floorplans, using systems such as CAD and Visio. Produce event documentation such as itineraries and guest App management. Ensure marketing schedules are created prior to each race, adhering to a number of team requirements and distributing in a timely manner, as well as reacting to updates as and when required. Build strong relationship with our trackside catering supplier. Input into event budgets regularly, liaise with finance post-event to establish all event costs. Admin and logistics:
Work with other members of the team to ensure that all race documentation is accurately tracked and recorded. Assist the team in supplier research and obtaining quotes. Process PO requests. Raise invoice requests with the finance team where instructed. Submit supplier invoices for payment and track payment dates. Assist with freight admin and logistics. Support on packing lists for hospitality and events programme’s. Manage hospitality and events stock levels and reorder where required, continually updating stock counts. Management of key trackside document preparation both pre and during races. Send packages as required with the internal stores team. Work cohesively with other members of the internal marketing department. Onsite at event
Act as the main point of contact for race attendees, ensuring the highest standards of service. Lead engaging garage tours for VIP guest groups. Maintain and communicate the updated marketing schedule. Oversee trackside catering supplier to fulfil guest requirements. Support Partnerships and Commercial team objectives at each race. Manage flexible passes allocation and prioritise accordingly. Ensure impeccable presentation of hospitality space for guests. Monitor and enhance service levels during hospitality. Management of additional events taking place within the Williams hospitality unit. Qualifications
Experience in trackside hospitality within F1 or motorsport is essential. Ability to travel throughout the F1 season. Exemplary attention to detail in communication both written and verbal. Well presented and confident in communicating with high level guests. Ability to work proficiently and adapt in changing situations. Ability to adapt service style. Proactive approach to problem solving. Williams is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.
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We are looking for a customer-service-focused
Hospitality & Events Manager
to join our growing Hospitality & Events team. This is a fantastic opportunity for someone looking to build on their events experience within the world of motorsport and become part of an agile and growing department. As a Hospitality and Events Manager for Williams Racing, you will be at the forefront of creating extraordinary experiences that seamlessly blend luxury, precision, and passion. With a global outlook and an eye for detail, you will own the end-to-end hospitality journey for allocated races, ensuring that every moment resonates with excellence. Your role will encompass meticulous planning, impeccable execution, and an unwavering commitment to meeting the distinctive needs of our VIP guests. Main Duties:
As a
Hospitality and Events Manager , you will: Support the Senior Hospitality and Events Manager on the delivery of trackside events and hospitality for guests, delivering all contractual partner assets and obligations whilst also supporting the Hospitality and Events Executive in their daily running’s. This includes but not limited to: Assist in establishing the Paddock offering ahead of the season. Build and manage race-specific driver marketing schedules for allocated races, ensuring updates are disseminated to the team. Gather guest information for accreditation, adhering to set deadlines. Manage flexible passes and staff accreditations for allocated races, keeping relevant teams informed. Collaborate with internal teams to meet stakeholder, partner, and prospect requirements. Prepare and maintain guest lists, biographies, and personalised itineraries, including the use of our app based guest management system. Coordinate with various departments and suppliers for necessary equipment and supplies at race locations. Organise the event gifting, liaising with suppliers and the creative team on designs ensuring brand presence and premium quality, as well as managing stock levels. Keep up to date communication with partners/sponsors/agencies on accreditation deadlines. Assist in the management and build of the branded hospitality suite including freight, design, catering, Wi-Fi, hosting and entertainment. Management of hospitality unit floorplans, using systems such as CAD and Visio. Produce event documentation such as itineraries and guest App management. Ensure marketing schedules are created prior to each race, adhering to a number of team requirements and distributing in a timely manner, as well as reacting to updates as and when required. Build strong relationship with our trackside catering supplier. Input into event budgets regularly, liaise with finance post-event to establish all event costs. Admin and logistics:
Work with other members of the team to ensure that all race documentation is accurately tracked and recorded. Assist the team in supplier research and obtaining quotes. Process PO requests. Raise invoice requests with the finance team where instructed. Submit supplier invoices for payment and track payment dates. Assist with freight admin and logistics. Support on packing lists for hospitality and events programme’s. Manage hospitality and events stock levels and reorder where required, continually updating stock counts. Management of key trackside document preparation both pre and during races. Send packages as required with the internal stores team. Work cohesively with other members of the internal marketing department. Onsite at event
Act as the main point of contact for race attendees, ensuring the highest standards of service. Lead engaging garage tours for VIP guest groups. Maintain and communicate the updated marketing schedule. Oversee trackside catering supplier to fulfil guest requirements. Support Partnerships and Commercial team objectives at each race. Manage flexible passes allocation and prioritise accordingly. Ensure impeccable presentation of hospitality space for guests. Monitor and enhance service levels during hospitality. Management of additional events taking place within the Williams hospitality unit. Qualifications
Experience in trackside hospitality within F1 or motorsport is essential. Ability to travel throughout the F1 season. Exemplary attention to detail in communication both written and verbal. Well presented and confident in communicating with high level guests. Ability to work proficiently and adapt in changing situations. Ability to adapt service style. Proactive approach to problem solving. Williams is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.
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