Role Overview
Savills culture is one of trust and respect, teamwork and collaboration. Our teams and our clients benefit when we work together, listening to and learning from each other. Above all, we value the motivation of our people. This is evidenced by our wellbeing offer, our capability to facilitate flexible working and our support to enjoy a healthy work-life balance. You will be working in a fast-paced team with a direct client group of circa 6500 employees. The immediate team is made up of a HR Shared Services Manager, HR Coordinator, HR Assistant, Senior HR Administrator, and 6 HR Administrators. You will also benefit from being part of the wider HR team within the business which will provide a great opportunity to work alongside knowledgeable, collaborative, and friendly HR professionals.
Key Responsibilities Process and Procedure:
Ensure right to work checks are completed in line with current legislation. Follow referencing process for new starters (including sending requests, chasing their return, updating the system and advising the HR Managers of any issues). Ensure the new joiners occupational health process is followed. Driving for work. Responding to external reference requests. Responding to financial references for employees. Providing the monthly ONS Survey data. Supporting with the Loyalty Award, Refer a Friend, and Alumni schemes. Tracking and maintaining overpayments. Tracking and maintaining training agreements. Uploading job vacancies onto our Applicant Tracking System, tracking and updating vacancies where necessary. Liaise with HR or managers to ensure fixed-term employments and contractor agency worker periods are extended or ended accordingly. Ensure that employee records are updated and maintained accurately. Reporting Produce weekly and monthly HR reports using the company’s HRIS. Reviewing monthly sick returns and informing/liaising with individuals and Managers. Reviewing new joiners 3 and 6 months’ probation periods, chasing non-completion of reviews. Reporting on employee holiday status. Reporting on status of annual appraisal completion. Other Processing invoices using the internal
MyPurchasing
system. Organising and booking team travel. Updating HR team organisation charts. Develop and maintain active communication both within the team and wider divisions. Understand and apply company and team processes and procedures. Keep up to date with legislative changes and ensure compliance and best practice is adhered to. Key Skills Ability to establish and maintain trust and effective working relationships across all levels of the organisation. Ability to multi-task and use own initiative. Excellent Customer Service skills. Excellent administration skills. Good planning and organisational skills. Attention to detail. Good interpersonal/verbal and written communication skills. Sensitivity, discretion, and diplomacy. Self-motivated. Pro-active / takes ownership of responsibilities. Ability to work well under tight deadlines. Ability to work well in a team environment and support fellow team members. Familiarity with basic computer applications, such as Microsoft Office. This role will be suitable for someone who has previous administrative experience. Previous HR administration experience is preferable but not essential.
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Savills culture is one of trust and respect, teamwork and collaboration. Our teams and our clients benefit when we work together, listening to and learning from each other. Above all, we value the motivation of our people. This is evidenced by our wellbeing offer, our capability to facilitate flexible working and our support to enjoy a healthy work-life balance. You will be working in a fast-paced team with a direct client group of circa 6500 employees. The immediate team is made up of a HR Shared Services Manager, HR Coordinator, HR Assistant, Senior HR Administrator, and 6 HR Administrators. You will also benefit from being part of the wider HR team within the business which will provide a great opportunity to work alongside knowledgeable, collaborative, and friendly HR professionals.
Key Responsibilities Process and Procedure:
Ensure right to work checks are completed in line with current legislation. Follow referencing process for new starters (including sending requests, chasing their return, updating the system and advising the HR Managers of any issues). Ensure the new joiners occupational health process is followed. Driving for work. Responding to external reference requests. Responding to financial references for employees. Providing the monthly ONS Survey data. Supporting with the Loyalty Award, Refer a Friend, and Alumni schemes. Tracking and maintaining overpayments. Tracking and maintaining training agreements. Uploading job vacancies onto our Applicant Tracking System, tracking and updating vacancies where necessary. Liaise with HR or managers to ensure fixed-term employments and contractor agency worker periods are extended or ended accordingly. Ensure that employee records are updated and maintained accurately. Reporting Produce weekly and monthly HR reports using the company’s HRIS. Reviewing monthly sick returns and informing/liaising with individuals and Managers. Reviewing new joiners 3 and 6 months’ probation periods, chasing non-completion of reviews. Reporting on employee holiday status. Reporting on status of annual appraisal completion. Other Processing invoices using the internal
MyPurchasing
system. Organising and booking team travel. Updating HR team organisation charts. Develop and maintain active communication both within the team and wider divisions. Understand and apply company and team processes and procedures. Keep up to date with legislative changes and ensure compliance and best practice is adhered to. Key Skills Ability to establish and maintain trust and effective working relationships across all levels of the organisation. Ability to multi-task and use own initiative. Excellent Customer Service skills. Excellent administration skills. Good planning and organisational skills. Attention to detail. Good interpersonal/verbal and written communication skills. Sensitivity, discretion, and diplomacy. Self-motivated. Pro-active / takes ownership of responsibilities. Ability to work well under tight deadlines. Ability to work well in a team environment and support fellow team members. Familiarity with basic computer applications, such as Microsoft Office. This role will be suitable for someone who has previous administrative experience. Previous HR administration experience is preferable but not essential.
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