This is an immediate start temporary position based in Ascot, with potential for the position to become permanent. It is full-time, Monday to Friday, office-based.
Responsible for the management of day-to-day HR administrative matters guided by the implemented HR procedures and policies as directed by the HR Director.
The
HR Data Administration Specialist
is responsible for taking ownership of HR data manipulation and reporting.
Person Specification
Well-organised, with the ability to work to tight deadlines and attention to detail Experience and knowledge of HR administrative best practices, HR systems, and general practices Strong written and verbal communication skills Computer literate with high proficiency in the use of Word, Excel, and PowerPoint Previous experience of working in an HR department Experience of data entry using HR Information Systems Ability to identify process improvements and enhancements High attention to detail, accuracy, and speed of input Proactive and process-driven Objectives The
Human Resources Data Administration Specialist
will support the HR team in providing high-quality, efficient HR data management and administration. This includes fulfilling the Human Resources core framework in the four areas of strategy, employment relations, learning and development, and recruitment, all linked to the organisation's strategy. Apply professional high standards of relevance, accuracy, and timeliness in the information and advice provided to stakeholders. Accept responsibility for professional actions and decisions. Seek appropriate support for business needs in new areas of activity. Comply with employment laws. Act as a role model for maintaining the highest standards of ethical conduct.
Maintain professional knowledge and competence through continuing professional development to ensure a professional, up-to-date, and insightful service.
Safeguard all confidential, commercially sensitive, and personal data acquired as a result of business relationships and not use it for personal advantage or the benefit or detriment of third parties.
Duties And Responsibilities Monitor and audit HR team, managers, and employees' usage of the HR system to ensure best practice, data, and process accuracy. Organise, audit, cleanse, and maintain HR data - analysing data, ensuring data integrity, and running queries. Streamline HR processes and help manage the HR systems. Administer new starters, training, and recruitment. Ensure HR records and personnel files are up to date and accurate. Collaborate with the HR Director, Payroll, HR Manager, and other stakeholders to determine HR needs. Produce reports for inspection and review as required. Analyse performance metrics and resolve application issues. Complete the onboarding process for new starters, including issuing contracts of employment and setting up new users on the system, working closely with Payroll; including all relevant checks. Process employee data by entering, editing, and modifying employee information. Create user accounts, manage access, and update employee information, working closely with Payroll. Work with Payroll to ensure accuracy of payments and reporting. Enhance HR processes. Contribute to the continuous improvement of HR systems and practices. Process New Starter, Change of Circumstances, and Leaver forms/paperwork and appropriately amend and update the system. Support payroll elements such as preparing salary uplift notifications. Book training courses and ensure regulatory training is kept up to date. Keep the management team and payroll staff informed about new employees, leavers, and significant staff information. Ensure personnel files are archived and scanned in a timely manner. Support the HR leadership team with complex and ongoing cases. Other Key Tasks Maintain accurate and efficient filing systems, both computerized and manual, including retention and/or archiving of employee files. Log and record temp workers/contractors at all locations. Undertake training as required. Support and cover the team, specifically during times of leave. Maintain confidentiality, ensuring that personal details are recorded and stored as appropriate and in line with data protection. Assist with specific projects as directed. The benefits of being a temporary worker through Bucks & Berks Recruitment include:
A friendly and supportive temps' team; we are here to answer any questions and support you in your role. Weekly pay, no more counting down the days until your monthly payday! Receive a Costa gift voucher on your 13th consecutive week worked! Holiday pay on top of your hourly rate. A flexible approach to working; you are in control of when you are available to work. Gain experience and opportunities with large and small businesses across the Thames Valley region. Insight into a variety of departments and organisations, a great way to discover the work you enjoy and the company structures that work for you. Please note that we will only contact candidates we assess as suitable for the positions currently available based on their experience, training, and skills. If we do not have anything suitable, we will not keep your CV for more than 30 days.
As an equal opportunity employer, Bucks and Berks Recruitment is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.
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Responsible for the management of day-to-day HR administrative matters guided by the implemented HR procedures and policies as directed by the HR Director.
The
HR Data Administration Specialist
is responsible for taking ownership of HR data manipulation and reporting.
Person Specification
Well-organised, with the ability to work to tight deadlines and attention to detail Experience and knowledge of HR administrative best practices, HR systems, and general practices Strong written and verbal communication skills Computer literate with high proficiency in the use of Word, Excel, and PowerPoint Previous experience of working in an HR department Experience of data entry using HR Information Systems Ability to identify process improvements and enhancements High attention to detail, accuracy, and speed of input Proactive and process-driven Objectives The
Human Resources Data Administration Specialist
will support the HR team in providing high-quality, efficient HR data management and administration. This includes fulfilling the Human Resources core framework in the four areas of strategy, employment relations, learning and development, and recruitment, all linked to the organisation's strategy. Apply professional high standards of relevance, accuracy, and timeliness in the information and advice provided to stakeholders. Accept responsibility for professional actions and decisions. Seek appropriate support for business needs in new areas of activity. Comply with employment laws. Act as a role model for maintaining the highest standards of ethical conduct.
Maintain professional knowledge and competence through continuing professional development to ensure a professional, up-to-date, and insightful service.
Safeguard all confidential, commercially sensitive, and personal data acquired as a result of business relationships and not use it for personal advantage or the benefit or detriment of third parties.
Duties And Responsibilities Monitor and audit HR team, managers, and employees' usage of the HR system to ensure best practice, data, and process accuracy. Organise, audit, cleanse, and maintain HR data - analysing data, ensuring data integrity, and running queries. Streamline HR processes and help manage the HR systems. Administer new starters, training, and recruitment. Ensure HR records and personnel files are up to date and accurate. Collaborate with the HR Director, Payroll, HR Manager, and other stakeholders to determine HR needs. Produce reports for inspection and review as required. Analyse performance metrics and resolve application issues. Complete the onboarding process for new starters, including issuing contracts of employment and setting up new users on the system, working closely with Payroll; including all relevant checks. Process employee data by entering, editing, and modifying employee information. Create user accounts, manage access, and update employee information, working closely with Payroll. Work with Payroll to ensure accuracy of payments and reporting. Enhance HR processes. Contribute to the continuous improvement of HR systems and practices. Process New Starter, Change of Circumstances, and Leaver forms/paperwork and appropriately amend and update the system. Support payroll elements such as preparing salary uplift notifications. Book training courses and ensure regulatory training is kept up to date. Keep the management team and payroll staff informed about new employees, leavers, and significant staff information. Ensure personnel files are archived and scanned in a timely manner. Support the HR leadership team with complex and ongoing cases. Other Key Tasks Maintain accurate and efficient filing systems, both computerized and manual, including retention and/or archiving of employee files. Log and record temp workers/contractors at all locations. Undertake training as required. Support and cover the team, specifically during times of leave. Maintain confidentiality, ensuring that personal details are recorded and stored as appropriate and in line with data protection. Assist with specific projects as directed. The benefits of being a temporary worker through Bucks & Berks Recruitment include:
A friendly and supportive temps' team; we are here to answer any questions and support you in your role. Weekly pay, no more counting down the days until your monthly payday! Receive a Costa gift voucher on your 13th consecutive week worked! Holiday pay on top of your hourly rate. A flexible approach to working; you are in control of when you are available to work. Gain experience and opportunities with large and small businesses across the Thames Valley region. Insight into a variety of departments and organisations, a great way to discover the work you enjoy and the company structures that work for you. Please note that we will only contact candidates we assess as suitable for the positions currently available based on their experience, training, and skills. If we do not have anything suitable, we will not keep your CV for more than 30 days.
As an equal opportunity employer, Bucks and Berks Recruitment is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.
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