HR Administrator

Recruitment & Selection Check recruitment request forms and job descriptions to ensure all requests are in line with the Recruitment and Selection policy. Advertise vacancies as per the recruitment requests raised by the recruiting managers. Record Equality & Diversity related information. Check applications prior to the shortlisting process for declarations of convictions, disability, work permits and job share requests and advise the Recruiting Managers accordingly. Interview Process Organise interviews for short-listed applicants, including overseeing preparation and distribution of interview and assessment packs. Monitor and manage the post interview process, i.e., informing applicants of interview outcomes, filing records on unsuccessful applicants, and overseeing the HR clearance process for all successful applicants. Provide basic advice on the policies and procedures to employees and managers. Pre-employment Checks Ensure completion of all pre-employment checks for successful candidates in a timely manner, ensuring legislative and regulatory compliance. Responsible for the new starter process including: Create and send out offer letters and contracts of employment. Complete all pre-employment checks and go through full HR clearance process. Complete New Starter Forms to be sent to payroll. Create logins and provide appropriate access on CRGPA systems (e.g., Cezanne, Blue Stream, NHS smartcards). Update database and organisation structure charts. Communicate details of new recruits to recruiting managers to ensure facilities and equipment are readily available upon commencement of employment. Ensure new employees receive induction packs and associated information on their first day of employment. Make necessary arrangements for new employees to attend appropriate training. Employment Management Manage probationary review meeting documentation, providing guidance to Line Managers and ensuring timely arrangements and communication of outcomes back to HR. Action the probation outcomes (i.e., unsuccessful probations, extended probations and successful probations). Advise line managers on attendance, performance, and conformance issues in line with company policies. Record attendance, performance, and conformance issues in staff personnel files. Manage holidays process, ensuring compliance from employees and line managers. Leavers Process Responsible for the leavers process including: Sending acknowledgment of resignations. Completing leavers form to be sent to payroll and appropriate Departments. Conducting exit interviews. Updating database and organisation structure charts. Revoking accesses on CRGPA systems. Operational Support Assist the HR Manager in developing and implementing new projects. Support HR Officer/Advisor with day to day activities to ensure smooth running of all HR activities, especially during staff absences. Maintain staff information and records in line with local and audit requirements. Maintain an up-to-date procedures manual for all HR administration duties. Produce data for the HR KPI reporting.

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