Are you eager to start your journey in HR? Do you thrive in a fast-paced environment and enjoy managing varied administrative tasks? If so, this part-time role could be the perfect opportunity for you!
We are looking for an efficient and detail-oriented HR Administrator to assist in the smooth running of the People Team. You’ll have the ability to get involved in all aspects of the employment life cycle. The role involves managing employee documentation, being the first point of call for the wider business’s HR queries, assisting with the HRIS system, and ensuring compliance with data protection. The ideal candidate will have strong organisational skills and the ability to work in a confidential and fast-paced environment. You’ll be part of a dedicated team that prides itself on excellent service to the wider organisation.
Hours:
Part-time, 30 hours per week Flexibility:
Work over 4 or 5 days between 9:00 am – 5:00 pm (please specify your preferred working pattern in your application). About the role (Internally Titled: People Team Coordinator) Some of the key responsibilities include (but are not limited to): General Administrative Support:
Provide comprehensive administrative support across the entire People function, including managing employee documentation and assisting with the employment life cycle. Documentation Issuing:
Generate employee paperwork such as contracts, change letters, and leave confirmations, and supply references. System Management:
Ensure accurate input of employee data into the HRIS system, including new starters, leavers, contract changes, and other updates. Handling Employee Queries:
Serve as the primary contact for employee queries, addressing them professionally and delegating or escalating queries within the team as appropriate. Ensuring Compliance:
Conduct DBS checks for new starters and ensure NMC registration is up to date for relevant staff, escalating any issues as necessary. Recruitment Support:
Provide support to the recruitment team during busy periods, assisting with recruitment-related tasks as needed to ensure a smooth and efficient process. Requirements Proven administration experience, working with multiple departments and levels. Providing excellent customer service to a range of stakeholders. Excellent computer literacy (including Microsoft Office). Ability to multitask a varied workload and prioritise in order to meet deadlines. Experience of data input on a system. Our Benefits include: Free onsite parking at the Hospice, Lark Rise, Loughborough. Eligibility to join blue light card discount scheme and Company Shop. Healthcare Cashback plan. Life Assurance. 27 days holiday plus bank holidays. Salary Sacrifice Pension Scheme. Affordable meals at the Hospice, Lark Rise, Loughborough. Free Tea, Coffee, and Fruit whilst at the Hospice. Free access to Health Assured employee assistance programme. Wellbeing support and access to Mental Health First Aiders. Unofficial benefits: Fun events like Total Wipe Out, All staff away days, Guest visitors. For further information about this role and the responsibilities, please contact Steph Taylor, Senior HR Advisor. To apply for the role please click ‘apply now’ to complete an online application form. If you require an alternative method of applying or would like to discuss reasonable adjustments further, please contact the people team. This role is subject to a Standard DBS (Disclosure and Barring Service Check) and pre-employment checks. Please note:
We reserve the right to close this advert early if we receive a high volume of suitable applications. We encourage candidates to apply as soon as possible to avoid disappointment. Internally, this position is known as ‘People Team Coordinator’; however, it is being advertised as ‘HR Administrator’ to ensure clarity and attract a wider pool of suitable candidates. We are an inclusive organisation, from our trustees and team members to our children and young people. We treat all job applicants equally regardless of class, age, disability, gender identity or gender expression, race, ethnicity, religion or belief, sexual orientation or any other equality characteristic. We particularly encourage applications from individuals who are underrepresented in the Health and Social care sector.
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Part-time, 30 hours per week Flexibility:
Work over 4 or 5 days between 9:00 am – 5:00 pm (please specify your preferred working pattern in your application). About the role (Internally Titled: People Team Coordinator) Some of the key responsibilities include (but are not limited to): General Administrative Support:
Provide comprehensive administrative support across the entire People function, including managing employee documentation and assisting with the employment life cycle. Documentation Issuing:
Generate employee paperwork such as contracts, change letters, and leave confirmations, and supply references. System Management:
Ensure accurate input of employee data into the HRIS system, including new starters, leavers, contract changes, and other updates. Handling Employee Queries:
Serve as the primary contact for employee queries, addressing them professionally and delegating or escalating queries within the team as appropriate. Ensuring Compliance:
Conduct DBS checks for new starters and ensure NMC registration is up to date for relevant staff, escalating any issues as necessary. Recruitment Support:
Provide support to the recruitment team during busy periods, assisting with recruitment-related tasks as needed to ensure a smooth and efficient process. Requirements Proven administration experience, working with multiple departments and levels. Providing excellent customer service to a range of stakeholders. Excellent computer literacy (including Microsoft Office). Ability to multitask a varied workload and prioritise in order to meet deadlines. Experience of data input on a system. Our Benefits include: Free onsite parking at the Hospice, Lark Rise, Loughborough. Eligibility to join blue light card discount scheme and Company Shop. Healthcare Cashback plan. Life Assurance. 27 days holiday plus bank holidays. Salary Sacrifice Pension Scheme. Affordable meals at the Hospice, Lark Rise, Loughborough. Free Tea, Coffee, and Fruit whilst at the Hospice. Free access to Health Assured employee assistance programme. Wellbeing support and access to Mental Health First Aiders. Unofficial benefits: Fun events like Total Wipe Out, All staff away days, Guest visitors. For further information about this role and the responsibilities, please contact Steph Taylor, Senior HR Advisor. To apply for the role please click ‘apply now’ to complete an online application form. If you require an alternative method of applying or would like to discuss reasonable adjustments further, please contact the people team. This role is subject to a Standard DBS (Disclosure and Barring Service Check) and pre-employment checks. Please note:
We reserve the right to close this advert early if we receive a high volume of suitable applications. We encourage candidates to apply as soon as possible to avoid disappointment. Internally, this position is known as ‘People Team Coordinator’; however, it is being advertised as ‘HR Administrator’ to ensure clarity and attract a wider pool of suitable candidates. We are an inclusive organisation, from our trustees and team members to our children and young people. We treat all job applicants equally regardless of class, age, disability, gender identity or gender expression, race, ethnicity, religion or belief, sexual orientation or any other equality characteristic. We particularly encourage applications from individuals who are underrepresented in the Health and Social care sector.
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