We are looking for an enthusiastic and motivated HR Coordinator to join our HR team. This is a great opportunity for someone who is passionate about HR and looking to develop their career in a fast-paced environment.
The HR Coordinator works closely with the HR Business Partner and VP, Human Resources performing administrative duties during the employee lifecycle. The HR Coordinator is also responsible for facilities management including the maintenance and health and safety of the office locations.
This position is subject to a hybrid schedule with 4 days in the office and 1 day work from home after the probation period.
Responsibilities:
HR Administration and Support (Estimated Time: 70%)
Manage and maintain employee records, ensuring data is up to date and compliant with GDPR and maintain accurate information in our HRIS systems (ADP); Coordinate and complete onboarding checklist for new hires including but not limited to performing background checks, IT tickets, scheduling orientation, working with managers on onboarding plans and identity checks (Right to work checks), etc.; Prepare and process employee documentation such as contracts, offers, and policy updates; Conduct New Hire Orientation; Coordinate employee benefits administration, including pension schemes, gym and health insurance; Schedule and conduct all off-boarding tasks for exiting employees including but not limited to Exit Interviews, IT Tickets, termination in ADP, employee file retention, etc.; Reporting and administrative duties for KPI's, ISO audits, etc.; Support recruitment by posting job ads, screening CVs, scheduling interviews, and communicating with candidates; Provide general HR administrative support and assist in ad-hoc HR projects. Facilities and Office Management (Estimated Time: 30%)
Act as point of contact for visitors, vendors, deliveries maintenance-related issues; Oversee day-to-day office operations ensuring a clean, organised, and productive environment; Act as the point of contact for health and safety compliance and implement procedures to ensure office safety; Maintain relationships with building management and other vendors to track costs and find possible savings; Manage office supplies and equipment, ensuring stock levels are maintained; Organise events (office, team-building and meetings), coordinating logistics and catering where necessary. Education:
Must have a high school diploma or general education diploma (GED); bachelor’s degree preferred; CIPD qualification or working towards it; Knowledge of UK employment law and HR best practices is a plus. Experience and Training:
Proven experience in an HR coordination or administrative role. Strong attention to detail and confidentiality. Must be a quick learner, able to adapt to changing conditions; Strong organisational and time-management skills, with the ability to handle multiple tasks at once. Comfortable working with limited supervision to meet deadlines in a fast-paced environment. Self-starter; Proactive, positive attitude, and a team player. Excellent communication skills, both written and verbal. Technical Knowledge:
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to navigate through various HR systems; Experience with ADP Workforce Now a plus. Please note that candidates must have the right to work in the UK now and in the future as Calero are unfortunately unable to sponsor visa applications or take over sponsorship of an employment visa at this time. Calero is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
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HR Administration and Support (Estimated Time: 70%)
Manage and maintain employee records, ensuring data is up to date and compliant with GDPR and maintain accurate information in our HRIS systems (ADP); Coordinate and complete onboarding checklist for new hires including but not limited to performing background checks, IT tickets, scheduling orientation, working with managers on onboarding plans and identity checks (Right to work checks), etc.; Prepare and process employee documentation such as contracts, offers, and policy updates; Conduct New Hire Orientation; Coordinate employee benefits administration, including pension schemes, gym and health insurance; Schedule and conduct all off-boarding tasks for exiting employees including but not limited to Exit Interviews, IT Tickets, termination in ADP, employee file retention, etc.; Reporting and administrative duties for KPI's, ISO audits, etc.; Support recruitment by posting job ads, screening CVs, scheduling interviews, and communicating with candidates; Provide general HR administrative support and assist in ad-hoc HR projects. Facilities and Office Management (Estimated Time: 30%)
Act as point of contact for visitors, vendors, deliveries maintenance-related issues; Oversee day-to-day office operations ensuring a clean, organised, and productive environment; Act as the point of contact for health and safety compliance and implement procedures to ensure office safety; Maintain relationships with building management and other vendors to track costs and find possible savings; Manage office supplies and equipment, ensuring stock levels are maintained; Organise events (office, team-building and meetings), coordinating logistics and catering where necessary. Education:
Must have a high school diploma or general education diploma (GED); bachelor’s degree preferred; CIPD qualification or working towards it; Knowledge of UK employment law and HR best practices is a plus. Experience and Training:
Proven experience in an HR coordination or administrative role. Strong attention to detail and confidentiality. Must be a quick learner, able to adapt to changing conditions; Strong organisational and time-management skills, with the ability to handle multiple tasks at once. Comfortable working with limited supervision to meet deadlines in a fast-paced environment. Self-starter; Proactive, positive attitude, and a team player. Excellent communication skills, both written and verbal. Technical Knowledge:
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to navigate through various HR systems; Experience with ADP Workforce Now a plus. Please note that candidates must have the right to work in the UK now and in the future as Calero are unfortunately unable to sponsor visa applications or take over sponsorship of an employment visa at this time. Calero is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
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