Ability to commute on a daily basis: Hednesford Business Village, Centrix Business Park, Keys Park Road, Staffordshire, WS12 2HA, United Kingdom (required)
Our Business
Based in the UK, with offices globally in the USA, Canada, Mexico, India, Europe-Italy, Spain, France, Ireland, Netherlands, and the UK. Our core purpose is to experience the rush of connecting people with opportunity and customers with their most precious resource.
Who are we looking for?
Someone who is passionate about the detail with the ability to work with multiple stakeholders across the business. Strong communication skills and someone who is prepared to support their peers. Personality is key to this role. You must be easy-going, confident, thirsty to learn, and willing to work hard.
Responsibilities:
The Human Resources Contractual Advisor has primary responsibility for supporting the European Human Resources Director. This is a multi-location role, supporting our employees currently located in the Netherlands, Ireland, Italy, France, Spain, and the UK on a full-time basis. Responsibilities include:
System management administration, initiating and monitoring European processes including the implications of Brexit/Covid compliance.
General administration for the Consultancy team, and giving support to the HR Director.
Organizing and prioritizing workload, self-motivated, and able to work to tight deadlines.
Good communication and coordination skills to successfully liaise with suppliers.
Good telephone techniques and excellent negotiation skills.
A good understanding of employment law, immigration compliance, GDPR, and general HR compliance.
The chosen candidate should currently reside in the HR arena, looking to further their career with at least 2-3 years of experience in providing HR advice and support. An ability to speak other European languages and working towards a recognized HR certificate would be advantageous. You should be confident in working with high volumes of data and databases and show flexibility when managing your workload. This position is based in our UK office on a full-time basis; however, working from home on occasions will be granted on a flexible basis.
Reporting to:
European Human Resources Director Activities: Take responsibility for the facilitation and coordination of all processes associated with ownership, management, and facilitation of European contracts of employment end to end. Define, source resolutions, and seek authorization where applicable. Maintain the essential fundamentals of each contract, checking data sources for complete accuracy. Update and own the process documentation. Coordinate and communicate with managers and employees. Maintain and update master documents and systems. Facilitate various contractual requirements, including agency, fixed term, permanent, and European contracts. Administer contract execution to ensure compliance with regulatory guidelines. Study the requirements, duties, and obligations of the company under contracts to ensure alignment with company goals and industry regulations. Implement all contracts end to end in a timely manner. Maintain, update, and improve contractual records. Take responsibility for the facilitation and coordination of associated processes for new starters and leavers, including: Collecting data and organizing with internal departments. Contacting third-party suppliers dependent on the country. Monitoring the return of required documentation. Coordinating and communicating with managers and employees. Securely storing data. Managing fixed-term contract probation and contract end dates. Other duties: Administrative support to employee field queries. Health and Safety and Fire Safety requirements at our UK and Spanish offices. Monitor probation periods, immigration visa end dates, GDPR, and internal training requirements. Third-party supplier benefit schemes by country. Office coordination as required. Occasional event coordination. Data input for contract HR purposes. Occasional travel within the UK and Europe. Occasional holiday cover for administrative activities for the European Human Resources Director. Any other activities as required by the European Human Resources Director. What will you bring: Influencing with impact. Analysis and problem-solving. Experience working with in-house system & process knowledge. Developing strong partnerships with leaders, managers, and colleagues. Building strong channels of communication internally and with external agencies/organizations. Strong attention to detail and accuracy. Confident, assertive communicator, able to communicate with internal teams, other parts of the business, and external suppliers. Excellent telephone and email techniques. Good negotiation skills. Life experience with a sense of giving and receiving good customer service. Ability to deal with suppliers, including agencies, third-party suppliers by country, and other businesses, senior managers, internal customers. Must be organized, accurate, and pay close attention to detail. Must be able to understand priorities and organize workload accordingly. Able to multi-task. Good personal timekeeping. Able to work in a fast-moving environment and work to tight deadlines when required. Understands when to escalate issues. Proficient user of Microsoft Word/Excel/Email/PowerPoint. Able to travel on an occasional basis. Licensed driver with access to a vehicle preferred. Experience of working in an HR or People-based role. Recognized qualification in HR. Experience of working closely with multiple internal stakeholders to meet challenging deadlines. Experience of working in a digital/tech sector beneficial. A good solid background in contractual delivery. Ability to speak other European languages would be beneficial. Why Apex Systems? Fast growing Multi-National Company. Be part of a great, diverse team. Be involved in international projects. Competitive salary and benefits. Training and development. Schedule: Monday to Friday - 9:00 - 17:30. Work location/Ability to commute: Cannock: reliably commute or plan to relocate before starting work (required). Licence/Certification: CIPD (preferred). Driving Licence and own car (required). United Kingdom (required).
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European Human Resources Director Activities: Take responsibility for the facilitation and coordination of all processes associated with ownership, management, and facilitation of European contracts of employment end to end. Define, source resolutions, and seek authorization where applicable. Maintain the essential fundamentals of each contract, checking data sources for complete accuracy. Update and own the process documentation. Coordinate and communicate with managers and employees. Maintain and update master documents and systems. Facilitate various contractual requirements, including agency, fixed term, permanent, and European contracts. Administer contract execution to ensure compliance with regulatory guidelines. Study the requirements, duties, and obligations of the company under contracts to ensure alignment with company goals and industry regulations. Implement all contracts end to end in a timely manner. Maintain, update, and improve contractual records. Take responsibility for the facilitation and coordination of associated processes for new starters and leavers, including: Collecting data and organizing with internal departments. Contacting third-party suppliers dependent on the country. Monitoring the return of required documentation. Coordinating and communicating with managers and employees. Securely storing data. Managing fixed-term contract probation and contract end dates. Other duties: Administrative support to employee field queries. Health and Safety and Fire Safety requirements at our UK and Spanish offices. Monitor probation periods, immigration visa end dates, GDPR, and internal training requirements. Third-party supplier benefit schemes by country. Office coordination as required. Occasional event coordination. Data input for contract HR purposes. Occasional travel within the UK and Europe. Occasional holiday cover for administrative activities for the European Human Resources Director. Any other activities as required by the European Human Resources Director. What will you bring: Influencing with impact. Analysis and problem-solving. Experience working with in-house system & process knowledge. Developing strong partnerships with leaders, managers, and colleagues. Building strong channels of communication internally and with external agencies/organizations. Strong attention to detail and accuracy. Confident, assertive communicator, able to communicate with internal teams, other parts of the business, and external suppliers. Excellent telephone and email techniques. Good negotiation skills. Life experience with a sense of giving and receiving good customer service. Ability to deal with suppliers, including agencies, third-party suppliers by country, and other businesses, senior managers, internal customers. Must be organized, accurate, and pay close attention to detail. Must be able to understand priorities and organize workload accordingly. Able to multi-task. Good personal timekeeping. Able to work in a fast-moving environment and work to tight deadlines when required. Understands when to escalate issues. Proficient user of Microsoft Word/Excel/Email/PowerPoint. Able to travel on an occasional basis. Licensed driver with access to a vehicle preferred. Experience of working in an HR or People-based role. Recognized qualification in HR. Experience of working closely with multiple internal stakeholders to meet challenging deadlines. Experience of working in a digital/tech sector beneficial. A good solid background in contractual delivery. Ability to speak other European languages would be beneficial. Why Apex Systems? Fast growing Multi-National Company. Be part of a great, diverse team. Be involved in international projects. Competitive salary and benefits. Training and development. Schedule: Monday to Friday - 9:00 - 17:30. Work location/Ability to commute: Cannock: reliably commute or plan to relocate before starting work (required). Licence/Certification: CIPD (preferred). Driving Licence and own car (required). United Kingdom (required).
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