Main area Instrument Co-Ordinator Grade Band 3 Contract Permanent Hours Full time - 37.5 hours per week (working 5 x days alternating weekly shift - 07:00 - 15:00 / 10:00 - 18:00) Job ref 287-CEF-499-24
Employer Liverpool University Hospitals NHS Foundation Trust Employer type NHS Site Broadgreen Sterile Services Town Liverpool Salary £24,071 - £25,674 per annum Salary period Yearly Closing 06/02/2025 23:59
Band 3
Job overview
To provide day to day logistical management of all the Surgical instruments, used with the Trust, which directly contributes to the smooth and efficient running of the Operating Theatres and quality patient care by ensuring that all surgical instruments, used with the various theatres areas are made available for use in a timely manner. In addition, the post holder will also order new instruments and oversee the repair and replacement of instruments, to ensure instruments are always available and in exceptional working order. High standards of quality and safety and excellent communication skills are vital to this role. Main duties of the job
Daily communication with the Sterile Services Decontamination team to identify instruments needed as a priority or next day use. Daily communication with other instrument coordinators within the other hospital theatre areas to arrange transport of instrument between the hospitals on an ad hoc basis and their return following use. To oversee that any surgical instruments which are broken, blunt or defective are sent off to specialist repairs companies and following their return are put back immediately into circulation without delay. To receive “Loaned In” surgical instruments for specialist surgery and ensure these are sent to the Decontamination unit for cleaning, sterilization and returned ready for use. Maintain records on instrument repairs, and activity of both Trusts owned and loan instrument use. Although based at Aintree it is required flexibility to work across all sites - RLH, B/G & Aintree, covering for Staff Leave. Post is a weekly alternating shift - one week work 07:00 - 15:00 following week work 10:00 - 18:00. Working for our organisation
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust. The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience. The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital. It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond. Detailed job description and main responsibilities
Daily communication with theatres teams to ensure that instrument needs for surgery are available for use in a timely manner. Arrange for instruments to be transferred as required between hospitals across Liverpool University Hospital sites and returned following use. Daily liaison with sterile services to identify and prioritise equipment for next day use known as Fast-tracking. Receive, record and manage loan instruments both into the trust in a timely manner and also to arrange for these to be returned safely and in a timely manner back to the loner company following use while maintaining record of all Loan instrument use for cost and quality analysis. Manage all instrument repairs to ensure that instruments which are broken, require sharpening or need replacing are done so swiftly to that these instruments are always available for use. Carry out expiry date checks on all instruments and return out of date items when expired for reprocessing. Maintain storage areas for sterile instruments as per trust requirements in line with regulatory and infection control requirements. Person specification
Qualifications
Recognised qualification in a relevant healthcare science NVQ Level 2, pertaining to instrument or theatre support worker coordination, procurement or relevant experience in a similar role. Experience in the implementation of Manual Handling regulations, PPE, COSHH and completion of risk assessments. IDSC Technical Certificate Level 3. Experience
Minimum 2 years in a Theatre, Hospital Procurement or SSD environment in a recognised Band 2 or equivalent support role. Knowledge and understanding of instruments and clinical demands essential to role. Excellent technical and communications skills and the ability to inspire motivate and lead staff. Ability to provide clear and precise detailed explanations on the essential quality and safety requirements for the handling and storage and ordering of surgical instruments from service providers and expertise in the use of instrument Tracking & Traceability systems. Experience in dealing with both undertaking internal quality audits and authoring and presenting reports to management on effective solutions on best management of instrument assets. Knowledge
Demonstrate a thorough understanding of the operation of “Permit to Work” systems pertaining to device decontamination equipment. Provide a detailed knowledge of the actions and limitations within SSD for the reprocessing of instruments and the complexities and timescales involved. Be fully conversant with the Department of Health requirements for the processes to minimise the spread of Prions such as CJD with regards to endoscope decontamination. Have a detailed understanding of Department of Health, Health Building Notes for the storage of sterile goods in the preoperative environment. Ability to review technical data from instrument manufacturers, against specified and pre-agreed parameters set by the trust for reprocessing requirements. Skills
Ability to plan and set objectives to maximise instrument utilisation and efficiency delivered through exceptional communication with both theatre management and clinicians alike. Ability to come up with effective innovations in response to clinical needs in line with current regulations. Other
Be flexible to meet the needs of the service and staff. Manage own time effectively as needed. Working on own initiative and drive. Self-motivating and has a positive can-do attitude. Creative thinker and inspirational role model as part of a Team. Has own driving licence or ability to access transport easily. Ability to work across different Trust sites as needed and when required to drive Trust transport. Lead by example at all times. Work in a manner which always demonstrates safety to self, other staff, visitors and patients. Working within a strict quality-driven governance framework to national objectives and Department of Health requirements. Responsive to change and positively review and adapt to new technology or methods of working. Please ensure you check the email account (including junk/spam boxes) from which you apply regularly as we will use this to contact you regarding your application. Posts advertised to ‘internal staff’ are open to employees of hospitals within University Hospitals of Liverpool Group and you should confirm your employment within your application form. Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview. The Trust is committed to promoting a healthy work-life balance and achieving fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working. The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce: black, Asian and minority ethnic, lesbian, gay, bisexual and transgender (LGBTQ+), disabled, male and age 16-24. The Trust has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults’ policy and comply with the Local Safeguarding Children and Adult Board procedures. Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation. As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing domestic abuse or any forms of sexual violence. If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on 0151 706 4666 at the earliest opportunity to ensure that measures can be put in place to enable your application for this post.
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Job overview
To provide day to day logistical management of all the Surgical instruments, used with the Trust, which directly contributes to the smooth and efficient running of the Operating Theatres and quality patient care by ensuring that all surgical instruments, used with the various theatres areas are made available for use in a timely manner. In addition, the post holder will also order new instruments and oversee the repair and replacement of instruments, to ensure instruments are always available and in exceptional working order. High standards of quality and safety and excellent communication skills are vital to this role. Main duties of the job
Daily communication with the Sterile Services Decontamination team to identify instruments needed as a priority or next day use. Daily communication with other instrument coordinators within the other hospital theatre areas to arrange transport of instrument between the hospitals on an ad hoc basis and their return following use. To oversee that any surgical instruments which are broken, blunt or defective are sent off to specialist repairs companies and following their return are put back immediately into circulation without delay. To receive “Loaned In” surgical instruments for specialist surgery and ensure these are sent to the Decontamination unit for cleaning, sterilization and returned ready for use. Maintain records on instrument repairs, and activity of both Trusts owned and loan instrument use. Although based at Aintree it is required flexibility to work across all sites - RLH, B/G & Aintree, covering for Staff Leave. Post is a weekly alternating shift - one week work 07:00 - 15:00 following week work 10:00 - 18:00. Working for our organisation
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust. The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience. The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital. It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond. Detailed job description and main responsibilities
Daily communication with theatres teams to ensure that instrument needs for surgery are available for use in a timely manner. Arrange for instruments to be transferred as required between hospitals across Liverpool University Hospital sites and returned following use. Daily liaison with sterile services to identify and prioritise equipment for next day use known as Fast-tracking. Receive, record and manage loan instruments both into the trust in a timely manner and also to arrange for these to be returned safely and in a timely manner back to the loner company following use while maintaining record of all Loan instrument use for cost and quality analysis. Manage all instrument repairs to ensure that instruments which are broken, require sharpening or need replacing are done so swiftly to that these instruments are always available for use. Carry out expiry date checks on all instruments and return out of date items when expired for reprocessing. Maintain storage areas for sterile instruments as per trust requirements in line with regulatory and infection control requirements. Person specification
Qualifications
Recognised qualification in a relevant healthcare science NVQ Level 2, pertaining to instrument or theatre support worker coordination, procurement or relevant experience in a similar role. Experience in the implementation of Manual Handling regulations, PPE, COSHH and completion of risk assessments. IDSC Technical Certificate Level 3. Experience
Minimum 2 years in a Theatre, Hospital Procurement or SSD environment in a recognised Band 2 or equivalent support role. Knowledge and understanding of instruments and clinical demands essential to role. Excellent technical and communications skills and the ability to inspire motivate and lead staff. Ability to provide clear and precise detailed explanations on the essential quality and safety requirements for the handling and storage and ordering of surgical instruments from service providers and expertise in the use of instrument Tracking & Traceability systems. Experience in dealing with both undertaking internal quality audits and authoring and presenting reports to management on effective solutions on best management of instrument assets. Knowledge
Demonstrate a thorough understanding of the operation of “Permit to Work” systems pertaining to device decontamination equipment. Provide a detailed knowledge of the actions and limitations within SSD for the reprocessing of instruments and the complexities and timescales involved. Be fully conversant with the Department of Health requirements for the processes to minimise the spread of Prions such as CJD with regards to endoscope decontamination. Have a detailed understanding of Department of Health, Health Building Notes for the storage of sterile goods in the preoperative environment. Ability to review technical data from instrument manufacturers, against specified and pre-agreed parameters set by the trust for reprocessing requirements. Skills
Ability to plan and set objectives to maximise instrument utilisation and efficiency delivered through exceptional communication with both theatre management and clinicians alike. Ability to come up with effective innovations in response to clinical needs in line with current regulations. Other
Be flexible to meet the needs of the service and staff. Manage own time effectively as needed. Working on own initiative and drive. Self-motivating and has a positive can-do attitude. Creative thinker and inspirational role model as part of a Team. Has own driving licence or ability to access transport easily. Ability to work across different Trust sites as needed and when required to drive Trust transport. Lead by example at all times. Work in a manner which always demonstrates safety to self, other staff, visitors and patients. Working within a strict quality-driven governance framework to national objectives and Department of Health requirements. Responsive to change and positively review and adapt to new technology or methods of working. Please ensure you check the email account (including junk/spam boxes) from which you apply regularly as we will use this to contact you regarding your application. Posts advertised to ‘internal staff’ are open to employees of hospitals within University Hospitals of Liverpool Group and you should confirm your employment within your application form. Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview. The Trust is committed to promoting a healthy work-life balance and achieving fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working. The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce: black, Asian and minority ethnic, lesbian, gay, bisexual and transgender (LGBTQ+), disabled, male and age 16-24. The Trust has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults’ policy and comply with the Local Safeguarding Children and Adult Board procedures. Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation. As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing domestic abuse or any forms of sexual violence. If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on 0151 706 4666 at the earliest opportunity to ensure that measures can be put in place to enable your application for this post.
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