About us
Dune London is the leading affordable luxury footwear and accessories brand in the UK, with broad distribution across both the UK and internationally. It has 50 stores in the UK and over 100 in 25 countries around the world. The company is entering a period of sustained growth both through additional stores, expansion of sales on its online channels and through third-party partners both in the UK and globally. Celebrating its 30th anniversary, the group has over the years built an enviable position as the specialist in quality fashion footwear and accessories which has given it a unique position at the high end of the high street.
About the role
To carry out all the duties of an Intake Coordinator and Admin Assistant, liaising with all relevant parties when making bookings and communicating any issues in a timely manner. Using the WMS, you will need to generate paperwork for the goods in team as well as our quality control team. You will need to complete stock movements and support the admin teams across the site with their daily duties. Other responsibilities include data entry and covering various internal processes.
RESPONSIBILITIES:
Book inbound deliveries into the business, following the distribution centres procedures and delivery window guidelines.
Use a booking portal to schedule deliveries and follow guidelines/processes for these.
Use the WMS to create and schedule deliveries.
Prepare all paperwork for the following day's Intake.
Updating stock definitions.
Liaising with 3rd party suppliers ensuring adherence to booking procedures following our supplier manual.
Reporting supplier issues to relevant internal and external parties.
Communicating the Intake to the DC teams, using Microsoft Office calendar and display boards.
Send daily/weekly reports updating the site on forecasted Intake figures.
Process and file transfer paperwork from our QC department.
Data entry.
Create and send purchase orders to subcontractors/forwarders.
Adhere to current admin processes and procedures across the site.
EXPERIENCE / SKILLS REQUIRED:
Attention to detail.
Self-motivated.
Good standard of computer literacy.
Must display a flexible and committed approach.
Ability to follow instructions.
Ability to work under pressure and to meet deadlines.
Ability to work as part of a team.
Of smart and clean appearance.
Enthusiastic.
DESIRED:
Experience of working in an office environment.
Microsoft Office, being able to use Excel, Word, Outlook, and calendar.
Experience of working with I.P (WMS).
About the perks
Free onsite parking
Canteens with vending machines, food storage, and microwaves
Free tea and coffee provided
Lockers provided to keep your personal belongings safe
Full uniform provided including safety shoes and Hi-Viz vest
Overtime optional, paid at time and half.
Open-minded company, welcoming thoughts and ideas to be shared
Working with charitable organisations to help raise funds and give something back. Our current charity partner is Mental Health UK
60% employee discount on Dune products – what’s not to love!
25 days holiday (plus the bank holidays)
Free eyecare vouchers
Company pension scheme
Access to our employee assistance programme, retailTRUST, who provide loads of resources to support with wellbeing and personal development, offering free counselling, legal advice, and financial guidance.
Our own Wellbeing Allies – there to talk when you need them.
What happens next?
We will take a good look at your application and if we don’t feel we are right for you, we’ll make sure we let you know but sadly we are not able to give tailored feedback.
If we are excited to find out more about you, we will give you a call and arrange to talk.
A few things that might help:
Research the brand, the role, your interviewer on LinkedIn; browse our website; and visit a store if you can.
Make sure you have plenty of examples to show off all your amazing skills and experience relevant to this role.
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