An exciting opportunity has arisen to join the Vascular department based at Gloucester Royal Hospital. This job offers the opportunity to work with a dynamic multi-disciplinary team in an interesting and varied role, working closely with Administrative teams, Consultants, Matrons, and the General Management team.
The successful applicant will manage the departmental rota to include covering the on-call and ward teams, coordinating theatre and outpatient sessions, adapting clinicians' timetables to meet service needs, examining admin/clerical systems and processes to continuously improve services, and putting forward proposals for organisational restructuring to maximise services by providing appropriate staffing levels.
Main duties of the job
This role is to support the medical secretarial team and support the General Manager and Deputy General Manager to deliver Trust Objectives such as waiting list initiatives and clinic utilisation.
Experience in working in the NHS environment is essential in this role to hit the ground running in this exciting role helping support the operational delivery and success of the departments within the Trust.
The Trust aspires to deliver outstanding patient care for the population of Gloucestershire, and you would play an important part in delivering our vision of being a world-class service.
About us
We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities but also support one another.
With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities, and the chance to gain valuable experience in one of our innovative hospitals. As well as generous annual leave allowance, access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition, and a range of health and wellbeing initiatives to support you.
Job description
Job responsibilities
Admin/Management
Management of medical leave, adhering to local annual leave policy Management of medical staffing rotas in conjunction with clinical leads Covering and backfilling Theatre sessions/clinics Setting up clinics and clinic utilisation Management of Band 4 administrative team Facing a complexity of urgent issues on a daily basis. The work pattern is extremely unpredictable due to constant interruptions and having to deal with urgent issues as and when they occur.
Organisational and Development
To examine admin/clerical systems and processes to continuously improve services. Put forward proposals for organisational restructuring to maximise services by providing appropriate staffing levels. Take the lead for various projects as required by divisional management
Communications and Working Relationships
General Managers/Deputy General Manager Administration/Clerical and Secretarial staff Consultants and multi-disciplinary teams Ward Clerks Medical and Nursing staff IT Services Health Records Staff Human Resources Trust training department including PAS training staff
Person Specification
Qualifications
Essential
5 GCSEs including a C or above in Maths & English
Desirable
Leadership Course
Experience
Essential
Experience working as team leader or supervisor within the NHS IT skills, including Microsoft Office applications, Outlook, Patient Access Systems (EPR/TrakCare), ESR Awareness of national and local waiting time targets and data quality issues Effective organisational skills including a high level of accuracy
Desirable
Experience of training individuals
Knowledge/Skills
Essential
Excellent prioritisation skills Able to work under pressure to meet deadlines Excellent communication, responsiveness, interpersonal, negotiating and influencing skills, both written and verbal to lead and support staff through change processes Ability to make independent decisions using own initiative in a fast-paced environment Confident in conflict management and resolution
Employer details
Employer name
Gloucestershire Hospitals NHS Foundation Trust
Address
Gloucestershire Royal Hospital
Gloucester
GL1 3NN
Any attachments will be accessible after you click to apply.
318-25-T0018
#J-18808-Ljbffr
The successful applicant will manage the departmental rota to include covering the on-call and ward teams, coordinating theatre and outpatient sessions, adapting clinicians' timetables to meet service needs, examining admin/clerical systems and processes to continuously improve services, and putting forward proposals for organisational restructuring to maximise services by providing appropriate staffing levels.
Main duties of the job
This role is to support the medical secretarial team and support the General Manager and Deputy General Manager to deliver Trust Objectives such as waiting list initiatives and clinic utilisation.
Experience in working in the NHS environment is essential in this role to hit the ground running in this exciting role helping support the operational delivery and success of the departments within the Trust.
The Trust aspires to deliver outstanding patient care for the population of Gloucestershire, and you would play an important part in delivering our vision of being a world-class service.
About us
We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities but also support one another.
With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities, and the chance to gain valuable experience in one of our innovative hospitals. As well as generous annual leave allowance, access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition, and a range of health and wellbeing initiatives to support you.
Job description
Job responsibilities
Admin/Management
Management of medical leave, adhering to local annual leave policy Management of medical staffing rotas in conjunction with clinical leads Covering and backfilling Theatre sessions/clinics Setting up clinics and clinic utilisation Management of Band 4 administrative team Facing a complexity of urgent issues on a daily basis. The work pattern is extremely unpredictable due to constant interruptions and having to deal with urgent issues as and when they occur.
Organisational and Development
To examine admin/clerical systems and processes to continuously improve services. Put forward proposals for organisational restructuring to maximise services by providing appropriate staffing levels. Take the lead for various projects as required by divisional management
Communications and Working Relationships
General Managers/Deputy General Manager Administration/Clerical and Secretarial staff Consultants and multi-disciplinary teams Ward Clerks Medical and Nursing staff IT Services Health Records Staff Human Resources Trust training department including PAS training staff
Person Specification
Qualifications
Essential
5 GCSEs including a C or above in Maths & English
Desirable
Leadership Course
Experience
Essential
Experience working as team leader or supervisor within the NHS IT skills, including Microsoft Office applications, Outlook, Patient Access Systems (EPR/TrakCare), ESR Awareness of national and local waiting time targets and data quality issues Effective organisational skills including a high level of accuracy
Desirable
Experience of training individuals
Knowledge/Skills
Essential
Excellent prioritisation skills Able to work under pressure to meet deadlines Excellent communication, responsiveness, interpersonal, negotiating and influencing skills, both written and verbal to lead and support staff through change processes Ability to make independent decisions using own initiative in a fast-paced environment Confident in conflict management and resolution
Employer details
Employer name
Gloucestershire Hospitals NHS Foundation Trust
Address
Gloucestershire Royal Hospital
Gloucester
GL1 3NN
Any attachments will be accessible after you click to apply.
318-25-T0018
#J-18808-Ljbffr
