Job Title:
Lead Executive Assistant and EA to the CEO
Reporting To:
Chief of Staff
Location:
Bristol, full time office based
Salary:
Up to £75,000 depending on skills and experience
Reporting to the Chief of Staff, the Lead Executive Assistant will thrive in a high-performing environment. This role acts as the “right-hand person” to the CEO, managing and working in tandem with the PA to the CEO, who handles daily logistics. This role also manages our team of EAs and Office Assistants.
The dynamic nature of this role requires the ideal candidate to have exemplary time management skills and to be an expert in ‘reading the play’ when it comes to anticipating the needs of our CEO, messages and tasks that require prioritising, and making office-related decisions with their view in mind. This role would suit an individual who is confident in their ability to work independently to achieve outcomes from day-to-day responsibilities to more complex value-add projects, and who can also delegate items to others in their team.
To excel in this role, the candidate must be comfortable operating in a fast-growing tech scaleup. Being a crucial supporting role, the individual will need to be experienced and comfortable interacting with senior stakeholders across the business, with our Board, and with external stakeholders, and displaying the appropriate level of professionalism and discretion at all times.
Objectives & Responsibilities:
Beam is an exciting and dynamic environment meaning these are likely to change as we grow. Upon joining, your objectives and responsibilities will include:
Strategic Support
Serve as a strategic partner to the CEO, offering insights, managing priorities, and helping with day-to-day decision-making
Assist in the preparation of business presentations, reports, and other materials for meetings and strategic initiatives
Conduct research and gather data to support strategic projects and business development activities
Act as a liaison between the CEO and internal/external stakeholders, ensuring smooth communication and follow-ups
Board Support & Planning
Coordinate and prepare materials for board meetings, including minutes, agendas and presentations
Handle logistics for board meetings, including scheduling, venue arrangements, and follow-up communications
Maintain and organise board-related documents, ensuring confidentiality and accuracy
Project and Exec Coordination
Act as a key logistical member of the deal team, supporting planning and coordination
Arrange Exec Board meetings, ensuring documentation is gathered, agendas are set, and actions are tracked
Organise meetings, prepare agendas, and document key action items and decisions
Administrative & Operational Support
Manage the CEO’s inbox, sorting through and prioritising content and preparing draft responses where possible
Give direction to the PA to the CEO on the CEO’s calendar, prioritising appointments, managing scheduling conflicts
Handle travel arrangements for the CEO, including building complex itineraries, and ensuring the PA to the CEO books travel and accommodations
Manage confidential and sensitive information with utmost discretion
Business Support Team Management
Act as the group leader for our EAs and Office Admins, ensuring alignment across team members, prioritising group work, and keeping tabs on our team’s culture and needs
You should apply if you have:
We know it’s tough, but please try to avoid the confidence gap. You don’t have to match all the listed requirements exactly to be considered for this role:
Proven experience as an Executive Assistant, preferably supporting C-level executives. 5+ years supporting at EA level with 8+ years of work experience
Strong organisational, multitasking, and time-management skills with the ability to plan and prioritise to meet deadlines
Experience supporting at board level, with a strong understanding of board functions
Experience in project management and managing the assignment of priorities and tasks for a team of business support staff
Experience as a people manager, ideally as a group leader
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
High level of discretion, confidentiality, and loyalty
Proactive approach to support with strong problem-solving and decision-making capabilities
Flexible and adaptable, with an understanding of the demands of supporting a busy CEO
Business and commercial acumen
Grow together with Beam where you will learn these skills or build on your expertise:
Previous experience in a growth/scale up environment strongly preferred
Experience with stakeholder management in a 250+ person company
Knowledge and understanding of corporate finance, deal teams/fundraising, and/or strategic planning processes
About Beam
At Beam, we bring the technology to transform offshore wind through AI and robotic automation, alongside the determination to tackle the significant challenges ahead. We’re committed to making the transition to renewable energy a reality.
Through industry-defining R&D and transformative partnerships, we’re reshaping what it means to work in offshore wind. Beam is making wind farm development more efficient, reducing risk, complexity and cost, while helping to cure an unsustainable dependence on oil and gas.
Benefits
People join Beam because they are excited by the possibility of leaving their own mark on the world and developing solutions that solve real-world problems. Although we share the same vision, we value varied perspectives and adapt to fit different people from all walks of life. Not only does that make for a genuinely awesome team of colleagues, but it also makes day-to-day life more interesting, and it’s how we keep evolving and getting better at what we do.
What’s in it for you? You’ll get to work with a passionate, smart and highly driven team with an incredible range of skills.
In addition, you’ll get an extensive range of benefits so you can focus on doing your very best work:
Flexible working options including compressed hours
33 days annual leave increasing 2 days a year up to 43 days after 6 years
Private medical insurance, including Dental & Optical
Career and learning development through paid courses, conferences and events
Curiosity fund – up to £500 to spend on learning which is not role related
Up to 10% company bonus
Pension up to 6% company contribution
Life assurance paid at 4X salary
Volunteering day, to give back to your local community
Enhanced maternity and adoption leave
Cycle to work scheme
Recognition & rewards for doing great work and living our values and behaviours
Join Beam in our mission to make the world a cleaner, greener and safer place by deploying technology for good.
Interview Process
At Beam, we've designed a straightforward interview process to ensure the best fit for both you and the company. We have adopted anonymised recruitment. This means that your name, date of birth and other personal details will not be seen by the hiring team.
Application:
Begin by submitting your application with your CV, highlighting your skills and experience relevant to the job. Answer key questions on elements that are important to the role.
Talent Partner Interview:
We will tell you more about the role, the team and Beam’s mission. This is a two-way conversation; we want to learn about your motivation, what you can bring to Beam, and provide answers to your questions.
Aptitude Test:
Demonstrate your critical thinking, problem-solving abilities, and workplace personality through an aptitude test.
Team Interview:
Engage in a 1-hour interview with our Chief of Staff and one of our EA Team. Either in-person or via Teams. We'll discuss our technologies, key skills, and team dynamics. As always, feel free to ask any questions you may have.
CEO Conversation:
Meet with our CEO for an in-person discussion. This is your opportunity to express your thoughts on the role and ask any final questions. We'll clarify expectations and ensure this role aligns with your aspirations.
Offer!
If you are successful in the process, you'll receive an offer to join Beam and become part of our team.
We value the diversity of our teams and are committed to supporting and welcoming individuals from all backgrounds, knowing that every perspective is a valuable part of our success. Should you require any reasonable adjustment throughout the recruitment process, please do not hesitate to let a member of the Talent team know.
Join Beam, pioneer technology for a sustainable world, apply now.
#J-18808-Ljbffr
Lead Executive Assistant and EA to the CEO
Reporting To:
Chief of Staff
Location:
Bristol, full time office based
Salary:
Up to £75,000 depending on skills and experience
Reporting to the Chief of Staff, the Lead Executive Assistant will thrive in a high-performing environment. This role acts as the “right-hand person” to the CEO, managing and working in tandem with the PA to the CEO, who handles daily logistics. This role also manages our team of EAs and Office Assistants.
The dynamic nature of this role requires the ideal candidate to have exemplary time management skills and to be an expert in ‘reading the play’ when it comes to anticipating the needs of our CEO, messages and tasks that require prioritising, and making office-related decisions with their view in mind. This role would suit an individual who is confident in their ability to work independently to achieve outcomes from day-to-day responsibilities to more complex value-add projects, and who can also delegate items to others in their team.
To excel in this role, the candidate must be comfortable operating in a fast-growing tech scaleup. Being a crucial supporting role, the individual will need to be experienced and comfortable interacting with senior stakeholders across the business, with our Board, and with external stakeholders, and displaying the appropriate level of professionalism and discretion at all times.
Objectives & Responsibilities:
Beam is an exciting and dynamic environment meaning these are likely to change as we grow. Upon joining, your objectives and responsibilities will include:
Strategic Support
Serve as a strategic partner to the CEO, offering insights, managing priorities, and helping with day-to-day decision-making
Assist in the preparation of business presentations, reports, and other materials for meetings and strategic initiatives
Conduct research and gather data to support strategic projects and business development activities
Act as a liaison between the CEO and internal/external stakeholders, ensuring smooth communication and follow-ups
Board Support & Planning
Coordinate and prepare materials for board meetings, including minutes, agendas and presentations
Handle logistics for board meetings, including scheduling, venue arrangements, and follow-up communications
Maintain and organise board-related documents, ensuring confidentiality and accuracy
Project and Exec Coordination
Act as a key logistical member of the deal team, supporting planning and coordination
Arrange Exec Board meetings, ensuring documentation is gathered, agendas are set, and actions are tracked
Organise meetings, prepare agendas, and document key action items and decisions
Administrative & Operational Support
Manage the CEO’s inbox, sorting through and prioritising content and preparing draft responses where possible
Give direction to the PA to the CEO on the CEO’s calendar, prioritising appointments, managing scheduling conflicts
Handle travel arrangements for the CEO, including building complex itineraries, and ensuring the PA to the CEO books travel and accommodations
Manage confidential and sensitive information with utmost discretion
Business Support Team Management
Act as the group leader for our EAs and Office Admins, ensuring alignment across team members, prioritising group work, and keeping tabs on our team’s culture and needs
You should apply if you have:
We know it’s tough, but please try to avoid the confidence gap. You don’t have to match all the listed requirements exactly to be considered for this role:
Proven experience as an Executive Assistant, preferably supporting C-level executives. 5+ years supporting at EA level with 8+ years of work experience
Strong organisational, multitasking, and time-management skills with the ability to plan and prioritise to meet deadlines
Experience supporting at board level, with a strong understanding of board functions
Experience in project management and managing the assignment of priorities and tasks for a team of business support staff
Experience as a people manager, ideally as a group leader
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
High level of discretion, confidentiality, and loyalty
Proactive approach to support with strong problem-solving and decision-making capabilities
Flexible and adaptable, with an understanding of the demands of supporting a busy CEO
Business and commercial acumen
Grow together with Beam where you will learn these skills or build on your expertise:
Previous experience in a growth/scale up environment strongly preferred
Experience with stakeholder management in a 250+ person company
Knowledge and understanding of corporate finance, deal teams/fundraising, and/or strategic planning processes
About Beam
At Beam, we bring the technology to transform offshore wind through AI and robotic automation, alongside the determination to tackle the significant challenges ahead. We’re committed to making the transition to renewable energy a reality.
Through industry-defining R&D and transformative partnerships, we’re reshaping what it means to work in offshore wind. Beam is making wind farm development more efficient, reducing risk, complexity and cost, while helping to cure an unsustainable dependence on oil and gas.
Benefits
People join Beam because they are excited by the possibility of leaving their own mark on the world and developing solutions that solve real-world problems. Although we share the same vision, we value varied perspectives and adapt to fit different people from all walks of life. Not only does that make for a genuinely awesome team of colleagues, but it also makes day-to-day life more interesting, and it’s how we keep evolving and getting better at what we do.
What’s in it for you? You’ll get to work with a passionate, smart and highly driven team with an incredible range of skills.
In addition, you’ll get an extensive range of benefits so you can focus on doing your very best work:
Flexible working options including compressed hours
33 days annual leave increasing 2 days a year up to 43 days after 6 years
Private medical insurance, including Dental & Optical
Career and learning development through paid courses, conferences and events
Curiosity fund – up to £500 to spend on learning which is not role related
Up to 10% company bonus
Pension up to 6% company contribution
Life assurance paid at 4X salary
Volunteering day, to give back to your local community
Enhanced maternity and adoption leave
Cycle to work scheme
Recognition & rewards for doing great work and living our values and behaviours
Join Beam in our mission to make the world a cleaner, greener and safer place by deploying technology for good.
Interview Process
At Beam, we've designed a straightforward interview process to ensure the best fit for both you and the company. We have adopted anonymised recruitment. This means that your name, date of birth and other personal details will not be seen by the hiring team.
Application:
Begin by submitting your application with your CV, highlighting your skills and experience relevant to the job. Answer key questions on elements that are important to the role.
Talent Partner Interview:
We will tell you more about the role, the team and Beam’s mission. This is a two-way conversation; we want to learn about your motivation, what you can bring to Beam, and provide answers to your questions.
Aptitude Test:
Demonstrate your critical thinking, problem-solving abilities, and workplace personality through an aptitude test.
Team Interview:
Engage in a 1-hour interview with our Chief of Staff and one of our EA Team. Either in-person or via Teams. We'll discuss our technologies, key skills, and team dynamics. As always, feel free to ask any questions you may have.
CEO Conversation:
Meet with our CEO for an in-person discussion. This is your opportunity to express your thoughts on the role and ask any final questions. We'll clarify expectations and ensure this role aligns with your aspirations.
Offer!
If you are successful in the process, you'll receive an offer to join Beam and become part of our team.
We value the diversity of our teams and are committed to supporting and welcoming individuals from all backgrounds, knowing that every perspective is a valuable part of our success. Should you require any reasonable adjustment throughout the recruitment process, please do not hesitate to let a member of the Talent team know.
Join Beam, pioneer technology for a sustainable world, apply now.
#J-18808-Ljbffr
