Legal Administrator, Royal Leamington Spa
Client:
Williams Lea Limited Location:
Royal Leamington Spa, Warwick, CV34 6BF Job Category:
Other EU work permit required:
Yes Job Reference:
4e6ef4ddfb6c Job Views:
9 Posted:
22.01.2025 Expiry Date:
08.03.2025 Job Description:
Legal Administrator Salary: £21,965 per annum, plus company benefits Contract: Full Time, Fixed Term contract for 6 months with the possibility of being made permanent Shifts: 36.25 hours per week, Monday-Friday, 9am until 5:30pm with a 1 hour 15 minute unpaid break Work model: Fully onsite Williams Lea seeks a Legal Administrator to join our team! Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments. Purpose of role The Legal Administrator’s principal role is to provide the fee earners with the administrative support they need to provide seamless legal services to their customers and help them to maximise the amount of time they can spend on fee earning tasks. They will predominantly support the EA team in delivering a high-quality service. The support provided needs to be efficient and of a high standard. The individual is expected to work as part of a strong team, have a high attention to detail and can maintain a high level of confidentiality and professionalism. The Legal Administrator will be responsible for completing defined legal administrative tasks while adhering to all client processes, protocols and policies. Key responsibilities Provide efficient and reliable administrative support, including document scanning, preparation of bundles, photocopying, printing, filing and other general administrative tasks Liaise directly with fee earners to discuss support requirements, where necessary Ensuring all new matter instructions are set up on the PMS and CMS promptly and accurately, using the quote function to ensure adherence to AML requirements Monitoring and responding to emails in a professional and timely manner Taking telephone calls on behalf of the team, independently resolving as many enquiries as possible and escalating where necessary Telephoning clients or third parties to confirm bank details Supporting EAs accordingly with new enquiry activities Supporting to ensure all critical activities are progressed within required timelines Quality checking of returned document production output ensuring accuracy and high quality Liaising with EAs and finance regarding write offs for WIP/disbursements, credit notes, billing and invoicing activities in a timely manner Assisting fee earners in the billing and credit control process Assisting fee earners with finance tasks Reviewing WHoogle twice daily as a minimum for unclaimed monies Supporting EAs with file closure activities as requested Drafting standard and templated cover letters where required Supporting with the collection of aged debt in line with lettering process Processing the incoming post daily in a timely manner Handling original documents such as wills and deeds Delivering an exceptional electronic and hard copy file management service Managing outgoing mail tasks Preparing engrossed and certified copies of original documents Preparing electronic bundles including the use of bookmarks and hyperlinks Supporting the EAs and fee earners in completion of file reviews Taking meeting notes where required Liaising with internal departments including finance and compliance Prioritising the workload effectively by deadline, importance and time sensitivity Actively participating in all relevant training Demonstrating flexibility with working practices/processes Supporting the wider business where required and necessary Ensure that personal and team working areas are always kept tidy and professional Attend both team and firm wide meetings and trainings where scheduled Personal attributes Previous experience in an administration or a similar role Flexible and dependable, able to take initiative Able to remain calm under pressure and work to tight deadlines Conscientious, approachable and enthusiastic Able to quickly build confidence, respect and trust with others Have a positive approach to daily tasks Adaptable to change Team player Excellent interpersonal skills Solutions focused Have a high level of confidentiality and integrity Exceptional attention to detail Rewards and Benefits We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to: 25 days holiday, plus bank holidays (pro-rata for part time roles) Salary sacrifice schemes, retail vouchers Life Assurance Private Medical Insurance Health Assessments Discounted gym memberships Referral Scheme You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects! Equality and Diversity The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us. Please note that if you are NOT a passport holder of the country for the vacancy you might need a work permit. Bank or payment details should not be provided when applying for a job. All applications should be made via the 'Apply now' button.
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Client:
Williams Lea Limited Location:
Royal Leamington Spa, Warwick, CV34 6BF Job Category:
Other EU work permit required:
Yes Job Reference:
4e6ef4ddfb6c Job Views:
9 Posted:
22.01.2025 Expiry Date:
08.03.2025 Job Description:
Legal Administrator Salary: £21,965 per annum, plus company benefits Contract: Full Time, Fixed Term contract for 6 months with the possibility of being made permanent Shifts: 36.25 hours per week, Monday-Friday, 9am until 5:30pm with a 1 hour 15 minute unpaid break Work model: Fully onsite Williams Lea seeks a Legal Administrator to join our team! Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments. Purpose of role The Legal Administrator’s principal role is to provide the fee earners with the administrative support they need to provide seamless legal services to their customers and help them to maximise the amount of time they can spend on fee earning tasks. They will predominantly support the EA team in delivering a high-quality service. The support provided needs to be efficient and of a high standard. The individual is expected to work as part of a strong team, have a high attention to detail and can maintain a high level of confidentiality and professionalism. The Legal Administrator will be responsible for completing defined legal administrative tasks while adhering to all client processes, protocols and policies. Key responsibilities Provide efficient and reliable administrative support, including document scanning, preparation of bundles, photocopying, printing, filing and other general administrative tasks Liaise directly with fee earners to discuss support requirements, where necessary Ensuring all new matter instructions are set up on the PMS and CMS promptly and accurately, using the quote function to ensure adherence to AML requirements Monitoring and responding to emails in a professional and timely manner Taking telephone calls on behalf of the team, independently resolving as many enquiries as possible and escalating where necessary Telephoning clients or third parties to confirm bank details Supporting EAs accordingly with new enquiry activities Supporting to ensure all critical activities are progressed within required timelines Quality checking of returned document production output ensuring accuracy and high quality Liaising with EAs and finance regarding write offs for WIP/disbursements, credit notes, billing and invoicing activities in a timely manner Assisting fee earners in the billing and credit control process Assisting fee earners with finance tasks Reviewing WHoogle twice daily as a minimum for unclaimed monies Supporting EAs with file closure activities as requested Drafting standard and templated cover letters where required Supporting with the collection of aged debt in line with lettering process Processing the incoming post daily in a timely manner Handling original documents such as wills and deeds Delivering an exceptional electronic and hard copy file management service Managing outgoing mail tasks Preparing engrossed and certified copies of original documents Preparing electronic bundles including the use of bookmarks and hyperlinks Supporting the EAs and fee earners in completion of file reviews Taking meeting notes where required Liaising with internal departments including finance and compliance Prioritising the workload effectively by deadline, importance and time sensitivity Actively participating in all relevant training Demonstrating flexibility with working practices/processes Supporting the wider business where required and necessary Ensure that personal and team working areas are always kept tidy and professional Attend both team and firm wide meetings and trainings where scheduled Personal attributes Previous experience in an administration or a similar role Flexible and dependable, able to take initiative Able to remain calm under pressure and work to tight deadlines Conscientious, approachable and enthusiastic Able to quickly build confidence, respect and trust with others Have a positive approach to daily tasks Adaptable to change Team player Excellent interpersonal skills Solutions focused Have a high level of confidentiality and integrity Exceptional attention to detail Rewards and Benefits We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to: 25 days holiday, plus bank holidays (pro-rata for part time roles) Salary sacrifice schemes, retail vouchers Life Assurance Private Medical Insurance Health Assessments Discounted gym memberships Referral Scheme You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects! Equality and Diversity The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us. Please note that if you are NOT a passport holder of the country for the vacancy you might need a work permit. Bank or payment details should not be provided when applying for a job. All applications should be made via the 'Apply now' button.
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