Legal PA

Based across London, Manchester and Belfast, our Personal Injury and Medical Negligence team works for claimants throughout the UK and also acts on behalf of claimants living abroad. They are highly regarded for their depth of knowledge and breadth of experience. What to expect? Receiving and responding to emails both internally and externally promptly Diary management – Pro-actively checking and taking appropriate actions E-mail management ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence Drafting emails to clients, experts, etc. Organising conferences with counsel with multiple attendees Compiling hard copy and electronic bundles Booking interpreters for medico-legal appointments and other appointments Booking taxis via reception for clients for medico-legal appointments Updating experts' appointment trackers, to include diarising in calendar and two weeks beforehand for letters of instructions to experts to be prepared Drafting Forms of Authorities Delegate work to the relevant support team e.g. Document Production, Practice Administration to ensure that PA time is maximised Updating medical records trackers when records are received Updating rehab records, rehab spreadsheets and dealing with rehab payments (if appropriate for the fee earners you are working for) Dealing with rent payments for clients Dealing with damages payments for clients Setting up High Q/iManage Share sites Drafting Claims Forms, Application Notices, etc. Collating documentation regarding Bill of Costs and drawing up Notices of Commencements Updating schedule of damages File management responsibilities - opening and closing files including ensuring electronic filing systems are maintained accurately and up to date Communicate regularly with fee earners to ensure that both parties are clear on priorities and what is on the 'to do' list Proactive client liaison including taking messages, passing on information and dealing with simple queries Organising transport, accommodation and related documentation for international travel as required Producing itinerary as appropriate Preparing client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit letters, with direction from partner/fee earner Any additional ad hoc tasks as required A bit about you Experienced Legal Secretary/PA within Litigation with a minimum of 3 years' experience. Must possess excellent diary management, organisation and prioritisation skills. Must be able to communicate effectively and build good relationships with clients and staff within the firm. Must work well as part of a team. Must be a competent, fast and accurate typist. Must be competent at producing legal documents to a high standard. Professional telephone manner and the ability to accurately record and pass on messages. Sound technical skills in the following areas: Microsoft Office IT skills – Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 2010). Proven document or case management skills (Fieldfisher uses iManage Work). Proven experience of using a legal computerised finance system. What We Offer: Inclusive & Supportive Environment : A firm that embraces diversity with benefits designed for everyone. Competitive Benefits Package : Includes private health insurance, life assurance, income protection, well-being support, flexi-gym discounts, and more. Modern Office Space : Based on the 17th floor in No.1 Spinningfields, with views of the entire City. Collaborative Culture : Join a diverse team with opportunities for hybrid working and hot-desking. Social & Community Engagement : Participate in clubs, networks, inclusive events, and more. Inclusiveness and Diversity At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes. Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process. For accessibility information on our Manchester offices, please visit our website. How to Apply: Click 'Apply Now' to submit your CV and begin your application. Note: We recruit on a rolling basis until the role is filled. Recruitment process: 20–30-minute introductory call with one of our experienced recruiters. The interview process varies depending on the role you apply for. However, your recruitment contact will always let you know what to expect from the process, so nothing should come as a surprise. For hybrid opportunities, candidates will be invited to visit our offices and meet the team face-to-face. Our average process takes around 2-3 weeks, but we will always work around your availability. You will have the chance to speak to our recruitment team at various points during your process, but if you do have any specific questions before this please contact us. Please note that we recruit on a rolling basis, meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.

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