Legal Secretary

Salary: £50-55,000 Executive Assistant – City - £50-55k Hybrid working, 09:00-17:30 Wise May are looking for an Executive Assistant to join our client, a legal firm based in the City. This is an amazing opportunity to join a friendly and supportive team in a fast-growing company. Duties to include: Assist with managing the MD’s and COO’s diaries and arranging appointments, internal and external. Coordinate logistics for meetings, including preparing agendas and minutes. Manage administration of meetings, including collation of documentation required. Arrange conference calls, meetings, lunches, and dinners. Handle confidential documents and communications with discretion. Provide general typing or document work as required. Manage electronic filing systems with occasional use of the firm’s practice management system. Facilitate smooth communication between internal departments and members of the senior management team. Conduct research and compile data, reports, and presentations to inform decision-making by senior leadership. Liaise with clients and business guests with professionalism and courtesy. Assist in the organisation of company events and functions, working closely with the reception team to organise room bookings and catering. Skills: The ability to manage and prioritise multiple tasks running in parallel with tight deadlines. Flexible regarding time and duties. Flexibility towards new technologies and changes in working practices. Ability to interact with people at all levels. Experience of working in a fast-paced environment with multiple priorities. Good attention to detail; accurate and thorough. Excellent verbal and written communication and interpersonal skills. Strong and consistent administrative and organisational skills. A team player who is confident sharing information across a broader team. Excellent IT skills with fast and accurate typing. Consistency. Ability to stay calm under pressure. Sensitivity and discretion handling employee and business data and information. Benefits: Hybrid working. 25 days annual leave. Office closure at Christmas. Health and Life Insurance. Pension. Mind Up - Mental Health Wellbeing. Exercise classes once a month. Regular socials. We would be keen to speak with anyone who has experience with diary management, travel arrangements, and expenses.

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