Legal Secretary/Personal Assistant

Legal Secretary/Personal Assistant (PA) Dispute Resolution / Notary Public Team Basingstone Competitive salary dependent upon experience and ability and performance related bonus. Role Overview and Dimensions Your role calls for flexibility and versatility as you will work for Fee Earners both in our Dispute Resolution Team, as well as Fee Earners responsible for Notary Public Activity. This will be work that supports fee earnings, administration as well as providing Personal Assistant (PA) duties to a Senior Partner. The people you support will be a mix of the more traditional paper-based approach, and so an ability to catalogue and work with paper files; as well as a more modern approach of working with electronic files will be needed. The team currently comprises a Senior Partner, Consultant(s), Legal Director, and Solicitor. It's an exciting time, as the team grows and the Senior Partner also undertakes significant business development work outside of the office environment, and so this role also includes diary management, including appointment booking, expenses submissions, hotel and meeting bookings, other travel items, and possibly some associated personal arrangements. Experience requirements Experience gained as a Legal Secretary or Legal Assistant is essential. Experience of working in dispute resolution (litigation) or Commercial Property would be an advantage but not essential. Personal Assistance (PA) for senior employees, and a preparedness to administer and manage diaries. Highly organised, with considerable life experience. Ideally more than 3 years of legal sector experience. Duties and Responsibilities: Diary management. Collecting payments at reception with a card machine. Liaising with clients, booking them in, and confirming that they will bring in specific documents. On occasion, collecting payment from visitors at reception on a card machine. Assisting with file opening and closing processes, including issuing engagement papers alongside general administration. Drafting documents and correspondence with strong digital dictation skills. Assisting fee earners with business development and working with the marketing department. Preparing invoices, completion statements, financial statements, and assisting with billing and payment processes. Ordering official copies and property searches, filling in Stamp Duty Land Tax returns, and submitting Land Registry applications. Managing Senior Partner(s) with business development bookings, diary management, as well as expenses submissions, or booking of travel. Skills and Behaviours Strong administrative skills with a continued willingness to learn and a sense of curiosity. Able to work with and organise paper files, but also versatile in being able to work increasingly with scanned images and electronic files. Always able to maintain confidentiality including the internal confidentiality of senior people. Highly organised and able to prioritise own workload, and highly adaptable. Fast and accurate typing skills of circa 60 wpm with digital dictation experience. Solid IT skills – MS Office particularly Word and to some extent Excel, Case Management Systems, and Outlook. The ability to remain calm and professional when under pressure, with a clear client focus. Be a keen team player and be prepared to assist other teams where required. Strong communication skills and the ability to build and maintain long-term professional relationships. Please note salary bands provided are estimations provided by Browns Recruitment Group and not necessarily indicative of the salary offered to the successful candidate. This will be at the discretion of the firm. IF YOU ARE INTERESTED IN THIS ROLE, PLEASE SUBMIT YOUR CV TO TANYA BROWN AT BROWNS RECRUITMENT GROUP AS DIRECTED.

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