Management Assistant - Legal KeyMed (Medical & Industrial Equipment) Ltd. (OKM) | Corporate | Fixed term contract Type of employment: Temporary help
Function: Administration
Location: Southend-on-Sea, England, United Kingdom
A global leader in the medical device and technology industry, for more than 100 years Olympus has focused on making people's lives healthier, safer, and more fulfilling. Our products and solutions help to diagnose, prevent, and treat illnesses, further scientific research and keep people safe.
Olympus UK & Ireland (UI) is one of the largest, and most profitable regions in EMEA. As both a Legal Manufacturer and Sales Center, we have a passionate and committed workforce of almost 1,000 people developing and advancing our medical technologies, and supporting both public (NHS/HSE) and private healthcare customers across the region.
Your responsibilities
*Please be aware this is a six month fixed-term contract providing cover for maternity leave* The Management Assistant proactively provides essential administrative support to the Head of Legal and respective department, ensuring they are prepared for all tasks and remain on top of communications and approvals. The key responsibilities in this role will include: Acting as the central point of contact for the Legal department, ensuring the smooth and efficient coordination of the department’s tasks. Provide email and diary management for Head of Legal plus diary management/support for team members. Completion of general administration duties such as MyView approvals and reports, Q-Pulse updates/approvals, Concur expense submissions, internal reporting tools, management of travel arrangements, meeting room bookings and internal/external meeting arrangements, as well as IT requests. Accurate minute taking, including notes for HR/Disciplinary meetings on an ad-hoc basis. Manage onboarding for new starters to the team. Organisation of team briefings and associated presentations, together with departmental teambuilding activities. Minimum Requirements
Minimum of two-three years’ experience in a similar role, supporting Senior Management. Proven Secretarial background, with a minimum typing speed of 50wpm. Computer literate with excellent Microsoft Word, Excel & PowerPoint skills. Confidence to be the information centre point for all the different areas within the department. Positive attitude with ability to work on your own and as part of a team. Ability to present information in a structured and balanced way. Proactive and agile working approach. Organised individual able to prioritise a busy and varied workload to meet demands and deadlines. Clear and concise written and spoken communication skills with the ability to communicate at all levels, both within the organisation and externally. High level of accuracy and attention to detail. Company Values
Patient Focus - We put patients at the heart of everything. Integrity - We do the right thing. Innovation - We look for new ways to make things better. Impact - We take accountability and get things done. Empathy - We care for one another and work together. Benefits
In addition to a competitive salary, you will receive a generous annual leave entitlement. You will be eligible to receive private medical cover. Comprehensive company pension scheme. You will receive an annual health check with BUPA, funded by us. Employee Assistance Program to support your health, mental and emotional well-being. At our HQ, we have a subsidised staff restaurant and free parking. Other benefits include discounted gym and wellness memberships, cashback and discounts with major UK retailers. Further information:
Valuing diverse perspectives and lifestyles is closely aligned with our core values. We would therefore like to encourage all candidates to apply - regardless of gender, nationality, ethnic and social origin, religion, age, disability, sexual orientation, marital status, identity or conditions and restrictions which cannot be shown.
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*Please be aware this is a six month fixed-term contract providing cover for maternity leave* The Management Assistant proactively provides essential administrative support to the Head of Legal and respective department, ensuring they are prepared for all tasks and remain on top of communications and approvals. The key responsibilities in this role will include: Acting as the central point of contact for the Legal department, ensuring the smooth and efficient coordination of the department’s tasks. Provide email and diary management for Head of Legal plus diary management/support for team members. Completion of general administration duties such as MyView approvals and reports, Q-Pulse updates/approvals, Concur expense submissions, internal reporting tools, management of travel arrangements, meeting room bookings and internal/external meeting arrangements, as well as IT requests. Accurate minute taking, including notes for HR/Disciplinary meetings on an ad-hoc basis. Manage onboarding for new starters to the team. Organisation of team briefings and associated presentations, together with departmental teambuilding activities. Minimum Requirements
Minimum of two-three years’ experience in a similar role, supporting Senior Management. Proven Secretarial background, with a minimum typing speed of 50wpm. Computer literate with excellent Microsoft Word, Excel & PowerPoint skills. Confidence to be the information centre point for all the different areas within the department. Positive attitude with ability to work on your own and as part of a team. Ability to present information in a structured and balanced way. Proactive and agile working approach. Organised individual able to prioritise a busy and varied workload to meet demands and deadlines. Clear and concise written and spoken communication skills with the ability to communicate at all levels, both within the organisation and externally. High level of accuracy and attention to detail. Company Values
Patient Focus - We put patients at the heart of everything. Integrity - We do the right thing. Innovation - We look for new ways to make things better. Impact - We take accountability and get things done. Empathy - We care for one another and work together. Benefits
In addition to a competitive salary, you will receive a generous annual leave entitlement. You will be eligible to receive private medical cover. Comprehensive company pension scheme. You will receive an annual health check with BUPA, funded by us. Employee Assistance Program to support your health, mental and emotional well-being. At our HQ, we have a subsidised staff restaurant and free parking. Other benefits include discounted gym and wellness memberships, cashback and discounts with major UK retailers. Further information:
Valuing diverse perspectives and lifestyles is closely aligned with our core values. We would therefore like to encourage all candidates to apply - regardless of gender, nationality, ethnic and social origin, religion, age, disability, sexual orientation, marital status, identity or conditions and restrictions which cannot be shown.
#J-18808-Ljbffr
