Marketing and Communications Assistant

Overview An exciting opportunity to join a well-established and highly regarded London-based international membership organisation, with members globally. Reporting to the Head of Training & Events, you will be joining a small & dedicated team working on all public-facing activities for the organisation. You will undertake all marketing activities for all trade body activities, including a large programme of international training and events. You will also be responsible for various administrative tasks, including preparing presentations, delegate materials and communications. Working hours: Full time, Monday – Friday, 0900 – 1700. Office-based. Generally core office hours are fixed, but there may be some flexibility on negotiation. The role may involve some evening/weekend work and international travel. Job description: Marketing responsibilities: Plan, write and administer all marketing activities with Head of Training & Events. Includes: Email marketing, social media, internal and external articles, adverts, exhibition stands and all items from Gafta regional offices Update and administer all events and training content on gafta.com Coordinate all marketing materials. Includes: Flyers, merchandise, adverts, internal and external exhibitions Administer all contra/in-kind marketing arrangements with external organisations Administer and maintain all data and mailing lists Monitor all analytics relating to events and training marketing, and adjust plans and activities with Head of Training & Events Write, coordinate & send Gafta’s monthly Your Grain Feed and staff newsletters Create web/email graphics for events and training Administration responsibilities: Prepare slides for all internal and external presentations, including training, events and conferences Pre- and post-event delegate communications, including reminders, joining instructions, sending out materials etc Act as primary contact for answering events and training queries Chasing unpaid registrations and taking payments by credit card Collating post-event feedback Printing and packing collateral for face-to-face events such as badges, tent cards, exam papers, feedback forms and marketing materials Marking exams and sending results and certificates The ideal candidate will have: High level of social media awareness and competence (Gafta’s current platforms are LinkedIn, Twitter, Facebook, Instagram and YouTube) Ability to follow and maintain promotional plans in-line with annual strategy Excellent spoken and written English (including grammar and spelling), with the ability to produce concise and impactful copy and promotional material Enjoy multi-tasking, and being the ‘go to’ for event queries High level of organisation & attention to detail Ability to plan, prioritise & deliver to tight deadlines Competence with Microsoft Office suite Flexible, positive and team-centred attitude Willingness to travel including some evening/weekend work Experience of working in an office-based environment is highly desirable Experience of working in a membership organisation is desirable Experience of using DotDigital and Canva is a plus Experience of coordinating a high volume of marketing activities over multiple platforms is desirable

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