Medical Affairs Specialist

·
Full time
JOB SUMMARY: The Medical Affairs Specialist supports the work of Medical Affairs overseeing several processes, projects and contact for external stakeholders to the department of Medical Affairs. The role reports to both the Director of Medical Affairs and Medical Education and the Manager of Medical Affairs and Medical Education and primarily supports physician related process and projects as well as corporate initiatives and needs. These are captured further below but include: Physician Contract drafting, tracking and processing for review, renewal and completion Policy and Procedure tracking, reviews and updates, with relevant internal and external content leads and experts Leading reviews on relevant Medical Directives by content experts Mental Health and Addictions Psychiatrist remuneration tracking, invoice processing and budget monitoring; including response to requests from Chief of Psychiatry, Chief of Staff and the Ministry for reports and support to this budget Tracking and reporting on Hospital On-Call Coverage (HOCC) working with MOHLTC, Finance and all service leads for HOCC schedules This role requires a high degree of prioritization and independent work with a focus on detail and efficiency.

QUALIFICATIONS: College Diploma (3 year) in a related field including health admin, IT, project management or business administration required. University degree is preferred. 2-3 years experience in a related Business or health related role beneficial Accounting and Financial background also an asset Knowledge of basic accounting principles Fluency with Microsoft Office suite (Word, Excel) Strong ability with attention to detail, prioritization and independent worker Must have strong interpersonal skills and communication with various roles both internally and externally (HHS, McMaster, MOHLTC etc) RESPONSIBILITIES: The Medical Affairs (MA) Specialist works very closely with the Director Medical Affairs and Medical Education, Senior Financial Analyst and Chief of Mental Health and Addiction (MHA) The Medical Affairs Specialist manages the MHA budgets including inpatient, outpatient, medical clinical and sessional service budget The Medical Affairs Specialist creates, reviews and updates spreadsheets to track the annual budget for the MHA program Sets up annual allocations for the physicians (as directed by the Heads of Service for each of their programs) Creates annual payment plans to ensure physician’s recurring monthly payments are accurate Ensures that all MOHLTC/OHW funding is utilized, as per guidelines, each fiscal year Provides reports to the MHA Heads of Service to identify physician vacancies and available funding in their specific services Verifies invoices processed through Finance system, Web reports, to ensure correct amounts are paid and that they are posted against the correct cost centre/sub account Completes mandatory annual reports to the MOHLTC detailing funds allocated (DPPH and MOH) have been distributed Processes all physician retro payments and adjustments as directed by the MOHLTC Ensure that all physician invoices need to be processed by the end of the fiscal year to meet the Finance Department deadline for reconciliation Handles ad hoc requests from the MHA Chief Makes updates to the MHA spreadsheets to track physicians that leave and start throughout the fiscal year Maintains precise balances in all MHA cost centres/sub accounts, process Department Chief requests and support in evaluating the budget to allocate funding for new recruitments Tracks monthly physician invoices in the appropriate MHA spreadsheet to ensure annual allocations are not exceeded Processes multiple physician invoices at the start of each month, to ensure payments are made in a timely manner Responsible for managing multiple HOCC services Tracks and processes quarterly payments for all physicians (approx. 258 physician quarterly payments) Policy reviews/ Medical Directives—requires collaboration with content experts across the organization to review refresh and confirm relevant policy and procedure documents and Medical Directives Assigns, tracks and supports the review of various policies and Medical Directives Ad hoc requests from SJHH staff requiring reports on the number of physicians within the hospital Completing physician surveys and reports as required (Touchpoint and OHA)

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