Please note that if you apply for a position with Sirona care & health, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac Account and email accounts.
We reserve the right to close this vacancy early if sufficient applications are received prior to the advertised closing date.
Job overview
Our Community Paediatric Team has an exciting opportunity for a passionate, motivated Medical Secretary to join us on a part-time basis. Your goal will be to provide a comprehensive secretarial service to the Paediatric Community Team for South Gloucestershire. You will act as an effective link across NHS staff, other departments, GPs, general public and other relevant bodies. Our approach is family-centered, with the voice of the child and young person featuring strongly throughout everything that we do. We believe in working in partnership with colleagues in primary and secondary care, public health, social care, education and the third sector to achieve the best outcomes for every child. If you are passionate about providing excellent secretarial service to ensure the best outcomes for children & families in your community, apply today! Main duties of the job
Provide comprehensive secretarial/administration support to the clinical and secretarial teams. Undertake any necessary photocopying, filing, and other administrative duties to ensure the efficient running of the office. Be responsible for the audio/copy typing of letters, reports, general correspondence and statutory assessments. Arrange and organise meetings as requested by/under the direction of clinical staff. Request test results/investigations/medical records and x-rays as instructed by clinical staff, bringing to their attention any urgent results that need immediate action. Act as a contact point and liaise with patients, medical and nursing staff, police and social services, and other agencies face-to-face and over the telephone dealing with queries. Ensure that the waiting list targets are met, and pending lists are maintained. Record all clerical activity accurately for activity purposes in a timely manner. Effectively deal with professionals’ incoming mail. Ensure effective diary systems are updated and maintained. Record and book clinical outcomes, patient telephone follow-up appointments on EMIS. Assist in the training of new members of staff/colleagues. Working for our organisation
Ever dreamt about a career that sparks excitement and fosters your professional growth? Picture yourself waking up eager to make a
real
difference in our community, surrounded by teams who value your unique ideas. It's time to turn your dream into reality! We are Sirona care & health – England’s largest provider of Adult’s and Children’s Community Services and we’d love for you to join us in Bristol, North Somerset or South Gloucestershire. Agenda for Change Salary, full NHS benefits, 27+ days’ annual leave, and participation in the NHS Pension Scheme – just a glimpse of the benefits we offer. Whether you're starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don't be daunted by the prospect of something different – we create development opportunities for
all
our colleagues and apprentices. Interested? View our benefits leaflet which you can find as an attachment on this vacancy. Detailed job description and main responsibilities
Please see attached job description and person specification for a full list of responsibilities associated with this position. Person specification
Skills and Experience
Excellent interpersonal skills via telephone and face-to-face, with a variety of colleagues, carers/parents, professionals/agencies both internal and external e.g., consultants, GPs, health visitors, school health nurses, education, social services, multi-disciplinary team. Experience of working as part of a team and ability to plan activities of own role. Attention to detail to complete tasks accurately and efficiently. Previous secretarial experience. Experience of using EMIS. Good organisational/prioritization skills, being able to meet deadlines as well as carry out day-to-day activities of the role. Good oral and written communication skills e.g., ensuring messages are relayed and written down accurately. Awareness of policies and procedures regarding confidentiality and data protection and ensure that these are adhered to with regard to patient records and information requested over the telephone. Ability to work under pressure. Ability to deal with patient queries in a professional, polite, sensitive and understanding manner. Ability to work across sites in the wider BNSSG area. Qualifications
RSA III typing qualification or equivalent. Sound qualification in English language. Employer certification / accreditation badges
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
#J-18808-Ljbffr
Our Community Paediatric Team has an exciting opportunity for a passionate, motivated Medical Secretary to join us on a part-time basis. Your goal will be to provide a comprehensive secretarial service to the Paediatric Community Team for South Gloucestershire. You will act as an effective link across NHS staff, other departments, GPs, general public and other relevant bodies. Our approach is family-centered, with the voice of the child and young person featuring strongly throughout everything that we do. We believe in working in partnership with colleagues in primary and secondary care, public health, social care, education and the third sector to achieve the best outcomes for every child. If you are passionate about providing excellent secretarial service to ensure the best outcomes for children & families in your community, apply today! Main duties of the job
Provide comprehensive secretarial/administration support to the clinical and secretarial teams. Undertake any necessary photocopying, filing, and other administrative duties to ensure the efficient running of the office. Be responsible for the audio/copy typing of letters, reports, general correspondence and statutory assessments. Arrange and organise meetings as requested by/under the direction of clinical staff. Request test results/investigations/medical records and x-rays as instructed by clinical staff, bringing to their attention any urgent results that need immediate action. Act as a contact point and liaise with patients, medical and nursing staff, police and social services, and other agencies face-to-face and over the telephone dealing with queries. Ensure that the waiting list targets are met, and pending lists are maintained. Record all clerical activity accurately for activity purposes in a timely manner. Effectively deal with professionals’ incoming mail. Ensure effective diary systems are updated and maintained. Record and book clinical outcomes, patient telephone follow-up appointments on EMIS. Assist in the training of new members of staff/colleagues. Working for our organisation
Ever dreamt about a career that sparks excitement and fosters your professional growth? Picture yourself waking up eager to make a
real
difference in our community, surrounded by teams who value your unique ideas. It's time to turn your dream into reality! We are Sirona care & health – England’s largest provider of Adult’s and Children’s Community Services and we’d love for you to join us in Bristol, North Somerset or South Gloucestershire. Agenda for Change Salary, full NHS benefits, 27+ days’ annual leave, and participation in the NHS Pension Scheme – just a glimpse of the benefits we offer. Whether you're starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don't be daunted by the prospect of something different – we create development opportunities for
all
our colleagues and apprentices. Interested? View our benefits leaflet which you can find as an attachment on this vacancy. Detailed job description and main responsibilities
Please see attached job description and person specification for a full list of responsibilities associated with this position. Person specification
Skills and Experience
Excellent interpersonal skills via telephone and face-to-face, with a variety of colleagues, carers/parents, professionals/agencies both internal and external e.g., consultants, GPs, health visitors, school health nurses, education, social services, multi-disciplinary team. Experience of working as part of a team and ability to plan activities of own role. Attention to detail to complete tasks accurately and efficiently. Previous secretarial experience. Experience of using EMIS. Good organisational/prioritization skills, being able to meet deadlines as well as carry out day-to-day activities of the role. Good oral and written communication skills e.g., ensuring messages are relayed and written down accurately. Awareness of policies and procedures regarding confidentiality and data protection and ensure that these are adhered to with regard to patient records and information requested over the telephone. Ability to work under pressure. Ability to deal with patient queries in a professional, polite, sensitive and understanding manner. Ability to work across sites in the wider BNSSG area. Qualifications
RSA III typing qualification or equivalent. Sound qualification in English language. Employer certification / accreditation badges
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
#J-18808-Ljbffr
